Clinical Team Secretary | Nottinghamshire Healthcare NHS Foundation Trust
| Posting date: | 18 April 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £22,816 - £24,336 Per annum (pro rata for part time) |
| Hours: | Part time |
| Closing date: | 18 May 2024 |
| Location: | Nottingham, NG6 9DR |
| Company: | Nottinghamshire Healthcare NHS Foundation Trust |
| Job type: | Permanent |
| Job reference: | 6209696/186-450-24-MH |
Summary
We have a new varied position as Clinical Team Secretary to join the Intellectual Disability & Developmental Service based at Highbury Hospital.
We're looking for candidates with excellent communication and organisational skills, with the ability to work independently utilising their own initiative at times, as well as working as part of a wider team.
To provide an efficient, effective, confidential secretarial/administration service to the clinical team.
Typing/word processing qualification to RSA/OCR III standard or equivalent level of experience
Knowledge of a full range of Business & Administration procedures acquired through NVQ Level 3 or proven practical experience
Be proficient in the use of IT systems including Microsoft Office – Excel, Outlook, Word, Database & internal systems including Patient and staff Information systems
Good general education including English Language and Math’s to GCSE or equivalent
Accurate minute taking skills
Ability to meet deadlines
Ability to work on own initiative
Excellent organisational skills
Team player
Understanding of data protection and maintaining strict confidentiality
Excellent communication skills
Experience of working in a customer-facing role
Experience of working in a busy environment
Nottinghamshire Healthcare employs over 10,000 colleagues who help #MakeADifference every day. We provide intellectual disability, mental health, community health, forensic and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire and South Yorkshire. Care is delivered from over 120 sites within the community from acute settings and across low, medium and high secure environments including prisons.
As one of the largest mental health and community trusts in the East Midlands and one of the biggest employers in Nottinghamshire. We are also home to national and regional services such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We are committed to flexible and agile working, including the opportunity to join our bank.
Your health and wellbeing is our priority and as such we invest significantly in this via our in-house Occupational Health Service, Staff Counselling Service and Health and Wellbeing Team.
We offer a number of employee-led staff networks, including Equality, Diversity and Inclusion (EDI) groups, our Green Champions Network, Freedom to Speak Up Network. Health and Wellbeing Champions Network and Menopause Champions. We provide care to a diverse range of communities and are passionate about supporting diversity and inclusion in the Trust.
If you believe in our values of Trust, Honesty, Respect, Compassion and Teamwork, then we would love to hear from you!
#TeamNottsHC
Support the team by managing the clinical email account.
Undertake diary management for clinicians, as required ensuring that conflicting and amended appointments are actioned appropriately
To undertake office duties and general administration including message management, dealing with telephone calls and enquiries, production of documents, typing and audio typing, photocopying, collating of documents and electronic filing
Provide operational support to colleagues.
To collect and maintain accurate team information with regards to training undertaken, Clinical Supervision and any other database
Responsible for ensuring that accurate work is completed within the time limits and standards set
To work effectively both independently and as a team member
Inputting and updating patient information and team activity on computerised information systems, creating patient notes where necessary and according to policy.
Undertake training of new staff as directed by Line Manager and/or other managers.
Facilitate meetings including venue booking, refreshments, producing and circulating agendas, recording attendance and accurate minute taking
To ensure medical records are electronically filed in line with Information Governance procedures
To deal with requests and enquiries and forward them to the relevant team member
Resolve or signpost queries from patients, carers, internal departments, and external agencies as appropriate
To monitor and order stock and non-stock items as required
Booking courses, accommodation, and travel requests as and when required
Responsible for own Mandatory Training requirements
To work flexibly and provide cover as directed by Line Manager for other members of the team in their absence and assist with their workloads as necessary and undertake such other duties as may be reasonably required
This advert closes on Wednesday 1 May 2024
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.