Personal Assistant (12 months FTC)
| Posting date: | 17 April 2024 |
|---|---|
| Salary: | £40,000.0 per year |
| Additional salary information: | £40,000 |
| Hours: | Full time |
| Closing date: | 17 May 2024 |
| Location: | Stirling, Stirling, FK8 1QZ |
| Company: | Hays Specialist Recruitment |
| Job type: | Contract |
| Job reference: | 4550933_1713347568 |
Summary
Your new company
Our exclusive client is a not-for-profit organisation dedicated to promoting sustainability and reducing the effects of climate change in Scotland. This nationally important organisation is looking for an experienced Personal Assistant to support the CEO on a fixed-term basis for 12 months.
Your new role You'll play a pivotal role in ensuring the smooth functioning of our CEO's office. Your responsibilities will span from managing the CEO's calendar and email to coordinating meetings, travel arrangements, and critical priorities. If you thrive in a fast-paced environment, excel at multitasking, and have a keen eye for detail, this role is tailor-made for you.
Key Responsibilities:
- Diary and Email Management: Actively manage the CEO's diary and email, ensuring timely responses and efficient communication.
- Workload Execution: Take action on emails and provide support to the CEO in executing tasks.
- Forward Planning: Proactively plan the CEO's time, allocating adequate slots for project deliveries and priority reviews.
- Meeting Coordination: Scheduling meetings, calls, and teleconferences, making relevant information accessible electronically.
- Adaptability: Handle conflicting schedules and rapid changes with ease.
- Travel Itineraries: Prepare travel itineraries, book accommodations, and arrange necessary travel.
- Delegation: Delegate administrative tasks to the administration team as needed.
- Board Meeting Support: Stay informed about Board and subcommittee meetings, take accurate minutes, and circulate them promptly.
- Effective Communication: Collaborate with the Operations, Governance & Compliance Manager to build relevant information packs.
- Agenda Setting: Set meetings with officers to agree on the agenda with the Board Chair.
- Record Keeping: Maintain accurate records of actions and progress.
What you'll need to succeed
- Proven experience in Executive Support roles at C-suite level.
- Excellent organisational and communication skills.
- The ability to adapt to changing priorities and manage conflicting schedules.
- Proficiency in email management, travel coordination, and meeting logistics.
- Attention to detail and a proactive mindset.
- Experience within the public sector and governmental policy would be beneficial for this role.
What you'll get in return
- Working for a nationally important organisation.
- Hybrid working arrangements are dependent on business needs.
- Private healthcare.
- 10% employer pension contribution.
- Employee Assistance Programme.
- A Rewards Platform.
- 30 days annual leave & 8 bank holidays.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk