Assistant Transaction Services Manager
| Posting date: | 17 April 2024 |
|---|---|
| Hours: | Full time |
| Closing date: | 17 May 2024 |
| Location: | Leeds, West Yorkshire |
| Remote working: | Hybrid - work remotely up to 3 days per week |
| Company: | Sweco |
| Job type: | Permanent |
| Job reference: |
Summary
We have an opportunity for an Assistant Transaction Services Manager to join the central finance team at Sweco. The role is based at our Leeds office with a minimum of 3 days in the office.
Sweco has an award winning portfolio of UK and international projects, demonstrating a broad range of experience in delivering leading-edge, sustainable structural engineering consultancy services. Our ethos is based on close working relationships with like-minded clients and design professionals.
As part of the Transaction Services team you will be able to shape the future process improvements and influence policy for the whole of the UK.
To assist in the delivery of the Transaction Services Team, including systems, processes including Accounts Receivable, Credit Control, Accounts Payable, New Supplier Onboarding process, employee expenses and company credit cards.
Key Activities will include:
Responsibility for the maintenance and management of the Sales Ledger and Purchase Ledger processes, working with the team to ensure they are up to date, Sweco Group compliant and adhered to. Ensure all financial transactional data is processed in a timely manner and with a high degree of accuracy.
Being the primary expertise area lead for Sales Ledger and Purchase Ledger to ensure that all information is processed in a timely and efficient manner. Responsible for day to day oversite of the sales ledger, purchase ledger team and high-quality outputs. Coaching the AP and AR Coordinators to ensure their high-quality outputs and development.
Responsibility for timely and accurate scheduled and ad-hoc payment runs, facilitation of the AP approval process and supplier statement reconciliations.
Supporting the Business Area Financial Controller and Transaction Services Manager in the delivery of system and process developments as requested by Sweco group in LPO forums, specific to AR and AP.
Working with Transaction Services Manager to drive improvements in TWC, including reporting, challenging and escalation to management.
Responsibility for the oversite of expense approvals in Sweco TEM and the subsequent timely payment to employees.
Responsibility for the setup, maintenance and management of company credit cards with Natwest Bank. Responsible for timely settlement of outstanding credit card bills and ensuring complete audit trail to line manager approval of credit cards within TEM.
Ensuring that customer and supplier master data is always up to date an accurate. Liaise with Approved Supplier Coordinator to ensure that all suppliers are approved and compliant with Sweco process.
Supporting Transaction Services Manager in the lead liaison with Onguard, Pagero and other 3rd party supports to ensure high quality of service level delivery to Sweco and the business operations.
Deputising for the Transaction Services Manager.
To be successful in the role you will have:
Professional membership/qualifications – CICM or similar, AP certification such as ACAPP or APA
Computer literacy –Good knowledge of accounting software
Commercial acumen – Capacity to influence decision-making within the business
Ability to influence – experience of operating and influencing up to Director level
Collaboration skills – excellent EI, communication & relationship management skills
PC packages – Good Microsoft Skills - Excel, Outlook & Teams
Professional expertise – A proven track record of leadership in Sales Ledger, Cash Collection and Accounts Payable. Able to lead and deliver process improvements
Multi-site locations- experience of delivering across a multi-site organisation.
Sweco has an award winning portfolio of UK and international projects, demonstrating a broad range of experience in delivering leading-edge, sustainable structural engineering consultancy services. Our ethos is based on close working relationships with like-minded clients and design professionals.
As part of the Transaction Services team you will be able to shape the future process improvements and influence policy for the whole of the UK.
To assist in the delivery of the Transaction Services Team, including systems, processes including Accounts Receivable, Credit Control, Accounts Payable, New Supplier Onboarding process, employee expenses and company credit cards.
Key Activities will include:
Responsibility for the maintenance and management of the Sales Ledger and Purchase Ledger processes, working with the team to ensure they are up to date, Sweco Group compliant and adhered to. Ensure all financial transactional data is processed in a timely manner and with a high degree of accuracy.
Being the primary expertise area lead for Sales Ledger and Purchase Ledger to ensure that all information is processed in a timely and efficient manner. Responsible for day to day oversite of the sales ledger, purchase ledger team and high-quality outputs. Coaching the AP and AR Coordinators to ensure their high-quality outputs and development.
Responsibility for timely and accurate scheduled and ad-hoc payment runs, facilitation of the AP approval process and supplier statement reconciliations.
Supporting the Business Area Financial Controller and Transaction Services Manager in the delivery of system and process developments as requested by Sweco group in LPO forums, specific to AR and AP.
Working with Transaction Services Manager to drive improvements in TWC, including reporting, challenging and escalation to management.
Responsibility for the oversite of expense approvals in Sweco TEM and the subsequent timely payment to employees.
Responsibility for the setup, maintenance and management of company credit cards with Natwest Bank. Responsible for timely settlement of outstanding credit card bills and ensuring complete audit trail to line manager approval of credit cards within TEM.
Ensuring that customer and supplier master data is always up to date an accurate. Liaise with Approved Supplier Coordinator to ensure that all suppliers are approved and compliant with Sweco process.
Supporting Transaction Services Manager in the lead liaison with Onguard, Pagero and other 3rd party supports to ensure high quality of service level delivery to Sweco and the business operations.
Deputising for the Transaction Services Manager.
To be successful in the role you will have:
Professional membership/qualifications – CICM or similar, AP certification such as ACAPP or APA
Computer literacy –Good knowledge of accounting software
Commercial acumen – Capacity to influence decision-making within the business
Ability to influence – experience of operating and influencing up to Director level
Collaboration skills – excellent EI, communication & relationship management skills
PC packages – Good Microsoft Skills - Excel, Outlook & Teams
Professional expertise – A proven track record of leadership in Sales Ledger, Cash Collection and Accounts Payable. Able to lead and deliver process improvements
Multi-site locations- experience of delivering across a multi-site organisation.
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
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