Management Coordinator
| Posting date: | 17 April 2024 |
|---|---|
| Salary: | £31,262 to £33,321 per year |
| Hours: | Full time |
| Closing date: | 01 May 2024 |
| Location: | Leatherhead, Surrey, KT22 7AH |
| Company: | Surrey County Council |
| Job type: | Contract |
| Job reference: | surreycc/TP/288886/737_1713342216 |
Summary
The starting salary for this full-time position is £31,262 per annum based on a 36-hour working week.
The role is offered as a 12-month fixed-term contract or secondment opportunity.
Your administrative base will be Fairmount House in Leatherhead although as a team we support hybrid working, which for us is a combination of working from home and across different Surrey offices. We tend to meet up at Woodhatch Place in Reigate, Quadrant Court in Woking or Fairmount House in Leatherhead.
If you're a highly organised, confident communicator looking for a role that will put you at the heart of our busy Children, Families and Lifelong Learning Directorate - look no further! We are excited to be hiring a new Management Coordinator to join our fantastic Administration service.
Rewards and benefits
- 26 days' holiday rising to 28 days after 2 years' service and 30 days after 5 years' service
- Option to buy up to 10 days of additional annual leave
- An extensive Employee Assistance Programme (EAP) to support health and wellbeing
- Up to 5 days of carer's leave per year
- Paternity, adoption and dependents leave
- A generous local government salary related pension
- Lifestyle discounts including gym, travel, shopping and many more
- 2 paid volunteering days plus 1 team volunteering day per year
- Learning and development hub where you can access a wealth of resources
About the team
The Children, Families and Lifelong Learning Directorate provides a range of vital, specialist services directly to vulnerable children, young people and their families across Surrey. Our Administration service supports the senior leadership teams (Directors and Assistant Directors), ensuring we provide effective and efficient business support for, and within, the team.
About the role
In this role you will provide business support to Directors and Assistant Directors across the team as well as managing the full administration of several meetings. The role will include diary coordination, organising meetings, managing correspondence, forward planning and taking meeting notes. You will work closely with other Management Coordinators and Senior Team Administrators to ensure robust support is always in place.
This is a very varied and interesting role, where the environment can be fast paced! As a Management Coordinator you will be key in guaranteeing that all runs smoothly for the processes and managers you support. As such, we're looking for someone who is highly organised, able to take responsibility and use initiative, as well as comfortable setting your own priorities to meet deadlines.
You will be working with a variety of different internal departments and other external organisations and agencies, so you'll need to be a confident communicator with strong interpersonal skills. Due to the nature of the role, you should have previous experience of working with highly confidential information.
Shortlisting criteria
To be considered for shortlisting for this position, your application will clearly evidence the following:
- A solid background in administration with a good understanding of best practice business support processes
- Excellent customer service and communication skills
- Excellent IT skills, including Microsoft Office and Teams
- Personal confidence to handle difficult situations with sensitivity, diplomacy and discretion
- Ability to plan and prioritise work for self and others in order to achieve targets and deadlines
- Ability to work effectively under pressure without supervision
Contact us
Please contact us for any questions relating to the role. This could be to discuss flexible working requests, transferable skills or any barriers to employment. For an informal discussion about the role, please contact Sharon Gibbons, Business Support Manager, on 07875 706631.
The job advert closes at 23:59 on 02.05.2024 with interviews to follow.
A Basic DBS 'Disclosure and Barring Service' check for regulated activity (formerly known as CRB) will be required for this role.
Our commitment
Surrey County Council is proud to be a Disability Confident Employer. A guaranteed interview will be offered to all disabled applications where:
- The candidate has evidenced the minimum criteria for the role through their application
- The candidate has chosen to share that they have a disability on the application form
Our application form and onboarding process will provide an opportunity to request any reasonable adjustments for the interview and/or the role.
We want to be an inclusive and diverse employer reflecting the community we serve and particularly welcome applications from all underrepresented groups.