PPLPRS: Office Manager
| Posting date: | 17 April 2024 |
|---|---|
| Salary: | £30,000 to £35,000 per year |
| Hours: | Full time |
| Closing date: | 08 May 2024 |
| Location: | LE1 1QG |
| Remote working: | Hybrid - work remotely up to 2 days per week |
| Company: | Leicester Employment Hub |
| Job type: | Permanent |
| Job reference: | ZS010 |
Summary
POSTED ON BEHALF OF PPLPRS
JOB PURPOSE:
This role is pivotal in making sure that PPL PRS is a great place to work! You will ensure the smooth operation of all aspects of our Leicester office, making sure the office is well maintained, fully stocked, and engaging to work in, enabling all employees to work effectively. You will also be responsible for Health & Safety compliance in accordance with company policy and best practice.
Reporting into the People Services Director you will have full ownership of all things Office Management and Facilities with a chance to develop processes and make improvements where required. If you have experience of office management, are proactive, organised and enjoy a varied role, this could be the perfect position for you.
PRINCIPAL DUTIES AND RESPONSIBILITIES
The role holder will be responsible for:
· Maintaining the professional appearance of the office at all times and arranging for any necessary repairs in a timely manner
· Liaising with the landlord and other suppliers to ensure the office is safe, functional and well stocked
· Managing our Health and Safety requirements and obligations, as well as maintaining and updating policies in conjunction with internal teams and external suppliers
· To develop and maintain positive working relationships with key stakeholders and suppliers
· Budget management
· Maintaining all staff facilities
· Managing all meetings and events hosted in the office
· Organising travel and accommodation requests
· Ensuring filing systems are maintained and up to date
· Managing all Facilities and Office Management requirements and other such requests
· Any other duties as may be reasonably required
Skills and Qualifications required
SKILLS/EXPERIENCE:
The job holder will be an exceptional candidate, with a proven track record in a similar role with experience in the following areas:
Essential
· Previous experience of Office Management or Facilities Management
· Leadership and management experience
· Ability to deliver exceptional customer service to all stakeholders
· Ability to communicate effectively with great interpersonal skills
· Flexible approach to daily activities
· Ability to work proactively, under own initiative and able to prioritise conflicting work demands
· Outstanding organisational and problem-solving skills
· Understanding of Health and Safety and its application in the working environment
This is intended as a guide to the range of duties involved. The post holder will need to be flexible and adaptable in order to respond to changes and developments in business priorities.
JOB PURPOSE:
This role is pivotal in making sure that PPL PRS is a great place to work! You will ensure the smooth operation of all aspects of our Leicester office, making sure the office is well maintained, fully stocked, and engaging to work in, enabling all employees to work effectively. You will also be responsible for Health & Safety compliance in accordance with company policy and best practice.
Reporting into the People Services Director you will have full ownership of all things Office Management and Facilities with a chance to develop processes and make improvements where required. If you have experience of office management, are proactive, organised and enjoy a varied role, this could be the perfect position for you.
PRINCIPAL DUTIES AND RESPONSIBILITIES
The role holder will be responsible for:
· Maintaining the professional appearance of the office at all times and arranging for any necessary repairs in a timely manner
· Liaising with the landlord and other suppliers to ensure the office is safe, functional and well stocked
· Managing our Health and Safety requirements and obligations, as well as maintaining and updating policies in conjunction with internal teams and external suppliers
· To develop and maintain positive working relationships with key stakeholders and suppliers
· Budget management
· Maintaining all staff facilities
· Managing all meetings and events hosted in the office
· Organising travel and accommodation requests
· Ensuring filing systems are maintained and up to date
· Managing all Facilities and Office Management requirements and other such requests
· Any other duties as may be reasonably required
Skills and Qualifications required
SKILLS/EXPERIENCE:
The job holder will be an exceptional candidate, with a proven track record in a similar role with experience in the following areas:
Essential
· Previous experience of Office Management or Facilities Management
· Leadership and management experience
· Ability to deliver exceptional customer service to all stakeholders
· Ability to communicate effectively with great interpersonal skills
· Flexible approach to daily activities
· Ability to work proactively, under own initiative and able to prioritise conflicting work demands
· Outstanding organisational and problem-solving skills
· Understanding of Health and Safety and its application in the working environment
This is intended as a guide to the range of duties involved. The post holder will need to be flexible and adaptable in order to respond to changes and developments in business priorities.