Administration Clerk
| Posting date: | 16 April 2024 |
|---|---|
| Salary: | £11.66 per hour |
| Hours: | Full time |
| Closing date: | 16 May 2024 |
| Location: | South Normanton, DE55 |
| Remote working: | On-site only |
| Company: | Alliance Healthcare |
| Job type: | Permanent |
| Job reference: | R243250 |
Summary
Alliance Healthcare is becoming Cencora!
Job Description
The Administration Clerk, is a diverse role that requires the successful applicant to become multi-skilled in Time and Attendance and Goods Not For Resale.
It is an exciting opportunity to develop new transferable skills.
Hours Per Week: 37.5
Days Per Week: Monday to Friday
Shift Pattern: 08:00 - 16:00
Hourly Rate: £11.66 per hour
Key accountabilities
Adhere to company SOP's in relation to Time & Attendance.
Uphold the integrity, accuracy and security of the personnel files and Time & Attendance system.
Administer 'eligibility to work in the UK' paperwork & procedure (including Workers Registration Scheme).
Administer leaver's paperwork according to company SOP (including the recovery of over payments).
Update the Time & Attendance system with authorised absence data sourced from the Absence Request Forms on a regular basis, hard copies to be filed alphabetically by month and year.
Administer SSP/CSP/SMP/CMP payments according to company SOP.
Complete weekly closure of Payroll Periods.
Complete weekly Labour Analysis Reports.
Complete monthly HR information (sickness/absence - cockpit data).
Ensure errors identified are corrected with the minimum of inconvenience to the employee.
All errors to be recorded.
GNFR Control
GNFR Non Trading Orders manual internal record log, ensuring corresponding system requisition is created by self or nominated authorised individual including the renewing and controlling of annual contract PO's.
In the event of a supplier invoice being incorrectly posted in the system ensure the correct purchase order number is clearly visible on the invoice before forwarding (scanning) to the Scan Capture email address for system processing.
Liaise with sites to enable you to process GNFR invoices failing matching by the system.
Create new GNFR supplier account setup in accordance with current GNFR guidelines.
Collation of ad-hoc cost information for management reporting.
Maintain accurate consumable records for site.
Benefits
As well as your salary, we can also offer you the following additional benefits working with us, targeted at your well-being, both inside and outside of work: Service based holidays
Contributory Pension scheme after 3-months service
Career training, development and various internal progression opportunities, such as forklift truck licence, forum representatives, working in other departments and leadership roles
Employee Assistance programme with free legal and financial advice as well as mental health counselling
Access to Perks at Work, with discounts at various retailers such as Curry's, Samsung, Hello Fresh and more
Access to trained Mental Health First Aiders at work Cycle to work scheme
Team members can also take up to two paid Volunteer days (or pro-rated if part time) per calendar year to carry out volunteer activities
Charity days for events such as Children in Need and fun activities all year-round.
We would welcome applications from people with the following skills and attributes: Flexible and adaptable approach to work
Ability to work under pressure
High visual accuracy
Good organisational skills
Microsoft 365 to intermediate level are essential - in particular Teams, Excel & Word Previous experience of Payroll systems and SAP experience advantageous but not essential
Good keyboard skills
Good verbal and written communication skills to include telephone technique
Job Description
The Administration Clerk, is a diverse role that requires the successful applicant to become multi-skilled in Time and Attendance and Goods Not For Resale.
It is an exciting opportunity to develop new transferable skills.
Hours Per Week: 37.5
Days Per Week: Monday to Friday
Shift Pattern: 08:00 - 16:00
Hourly Rate: £11.66 per hour
Key accountabilities
Adhere to company SOP's in relation to Time & Attendance.
Uphold the integrity, accuracy and security of the personnel files and Time & Attendance system.
Administer 'eligibility to work in the UK' paperwork & procedure (including Workers Registration Scheme).
Administer leaver's paperwork according to company SOP (including the recovery of over payments).
Update the Time & Attendance system with authorised absence data sourced from the Absence Request Forms on a regular basis, hard copies to be filed alphabetically by month and year.
Administer SSP/CSP/SMP/CMP payments according to company SOP.
Complete weekly closure of Payroll Periods.
Complete weekly Labour Analysis Reports.
Complete monthly HR information (sickness/absence - cockpit data).
Ensure errors identified are corrected with the minimum of inconvenience to the employee.
All errors to be recorded.
GNFR Control
GNFR Non Trading Orders manual internal record log, ensuring corresponding system requisition is created by self or nominated authorised individual including the renewing and controlling of annual contract PO's.
In the event of a supplier invoice being incorrectly posted in the system ensure the correct purchase order number is clearly visible on the invoice before forwarding (scanning) to the Scan Capture email address for system processing.
Liaise with sites to enable you to process GNFR invoices failing matching by the system.
Create new GNFR supplier account setup in accordance with current GNFR guidelines.
Collation of ad-hoc cost information for management reporting.
Maintain accurate consumable records for site.
Benefits
As well as your salary, we can also offer you the following additional benefits working with us, targeted at your well-being, both inside and outside of work: Service based holidays
Contributory Pension scheme after 3-months service
Career training, development and various internal progression opportunities, such as forklift truck licence, forum representatives, working in other departments and leadership roles
Employee Assistance programme with free legal and financial advice as well as mental health counselling
Access to Perks at Work, with discounts at various retailers such as Curry's, Samsung, Hello Fresh and more
Access to trained Mental Health First Aiders at work Cycle to work scheme
Team members can also take up to two paid Volunteer days (or pro-rated if part time) per calendar year to carry out volunteer activities
Charity days for events such as Children in Need and fun activities all year-round.
We would welcome applications from people with the following skills and attributes: Flexible and adaptable approach to work
Ability to work under pressure
High visual accuracy
Good organisational skills
Microsoft 365 to intermediate level are essential - in particular Teams, Excel & Word Previous experience of Payroll systems and SAP experience advantageous but not essential
Good keyboard skills
Good verbal and written communication skills to include telephone technique