Secretary
| Posting date: | 16 April 2024 |
|---|---|
| Hours: | Full time |
| Closing date: | 16 May 2024 |
| Location: | West Midlands, UK |
| Remote working: | Hybrid - work remotely up to 2 days per week |
| Company: | New Flair Peoples Ltd |
| Job type: | Permanent |
| Job reference: | AdminNF |
Summary
ob Title: Company Secretary
Job Description:
Overview:
We are seeking a highly organized and detail-oriented Company Secretary to join our team. The Company Secretary will play a crucial role in ensuring compliance with legal and regulatory requirements, facilitating effective communication between the board of directors, management, and shareholders, and supporting the smooth operation of our organization.
Responsibilities:
Corporate Governance: Provide expert guidance on corporate governance best practices and ensure compliance with relevant laws, regulations, and internal policies. Assist in drafting and reviewing corporate governance documents, including board resolutions, meeting minutes, and governance charters.
Board Support: Coordinate board and committee meetings, including scheduling, agenda preparation, and distribution of meeting materials. Attend board meetings, record minutes, and ensure accurate documentation of discussions and decisions. Facilitate communication between the board, management, and external stakeholders.
Regulatory Compliance: Stay abreast of changes in corporate law and regulatory requirements relevant to the organization's operations. Prepare and file statutory returns and reports with regulatory authorities, ensuring deadlines are met and compliance obligations are fulfilled.
Shareholder Relations: Act as the primary point of contact for shareholders, responding to inquiries, facilitating shareholder meetings, and overseeing the issuance and transfer of shares. Maintain shareholder registers and ensure accurate records of share ownership.
Legal Support: Assist in the preparation, review, and execution of legal documents, contracts, and agreements. Collaborate with external legal counsel on matters such as corporate transactions, litigation, and regulatory inquiries.
Corporate Recordkeeping: Maintain accurate and up-to-date corporate records, including articles of incorporation, bylaws, shareholder agreements, and corporate policies. Organize and manage corporate files and documentation in accordance with recordkeeping best practices.
Risk Management: Identify potential legal, regulatory, and compliance risks facing the organization and develop strategies to mitigate these risks. Implement internal controls and procedures to safeguard corporate assets and promote transparency and accountability.
Administrative Support: Complete administrative tasks to ensure the smooth operation of day-to-day duties within the organization. This may include managing calendars, scheduling meetings, coordinating travel arrangements, and maintaining office supplies.
Communication Management: Act as a primary point of contact for phone calls and messages on behalf of the Directors and Owners. Screen and prioritize incoming communications, responding to inquiries or redirecting them as appropriate.
Absence Management: Assume responsibility for managing essential tasks and communications in the absence of the Directors and Owners. This includes making informed decisions, addressing urgent matters, and liaising with relevant stakeholders to ensure continuity of operations.
Requirements:
Bachelor's degree in Business Administration, Law, Corporate Governance, or related field.
Proven experience in a corporate secretary or similar role, preferably in a publicly traded company or regulated industry.
In-depth knowledge of corporate law, governance principles, and regulatory requirements.
Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines effectively.
Excellent communication and interpersonal skills, with the ability to interact confidently with board members, senior executives, and external stakeholders.
Attention to detail and a commitment to accuracy in documentation and recordkeeping.
Discretion and integrity in handling confidential information and sensitive matters.
Proficiency in Microsoft Office suite and corporate governance software.
Join Our Team:
If you are a proactive and dedicated professional with a strong background in corporate governance and compliance, we invite you to apply for the Company Secretary position. Join our team and contribute to the success of our organization by ensuring sound corporate governance practices and regulatory compliance.
Job Type: Full-time
Pay: £13,284.35-£35,569.45 per year
Benefits:
Company pension
Employee discount
On-site parking
Store discount
Work from home
Schedule:
Flexitime
Supplemental pay types:
Bonus scheme
Performance bonus
Education:
GCSE or equivalent (required)
Experience:
Customer service: 1 year (required)
Administrative experience: 1 year (required)
Language:
English (preferred)
Licence/Certification:
Driving Licence (preferred)
Work Location: In person
Reference ID: AdminNF
Expected start date: 22/04/2024
Job Description:
Overview:
We are seeking a highly organized and detail-oriented Company Secretary to join our team. The Company Secretary will play a crucial role in ensuring compliance with legal and regulatory requirements, facilitating effective communication between the board of directors, management, and shareholders, and supporting the smooth operation of our organization.
Responsibilities:
Corporate Governance: Provide expert guidance on corporate governance best practices and ensure compliance with relevant laws, regulations, and internal policies. Assist in drafting and reviewing corporate governance documents, including board resolutions, meeting minutes, and governance charters.
Board Support: Coordinate board and committee meetings, including scheduling, agenda preparation, and distribution of meeting materials. Attend board meetings, record minutes, and ensure accurate documentation of discussions and decisions. Facilitate communication between the board, management, and external stakeholders.
Regulatory Compliance: Stay abreast of changes in corporate law and regulatory requirements relevant to the organization's operations. Prepare and file statutory returns and reports with regulatory authorities, ensuring deadlines are met and compliance obligations are fulfilled.
Shareholder Relations: Act as the primary point of contact for shareholders, responding to inquiries, facilitating shareholder meetings, and overseeing the issuance and transfer of shares. Maintain shareholder registers and ensure accurate records of share ownership.
Legal Support: Assist in the preparation, review, and execution of legal documents, contracts, and agreements. Collaborate with external legal counsel on matters such as corporate transactions, litigation, and regulatory inquiries.
Corporate Recordkeeping: Maintain accurate and up-to-date corporate records, including articles of incorporation, bylaws, shareholder agreements, and corporate policies. Organize and manage corporate files and documentation in accordance with recordkeeping best practices.
Risk Management: Identify potential legal, regulatory, and compliance risks facing the organization and develop strategies to mitigate these risks. Implement internal controls and procedures to safeguard corporate assets and promote transparency and accountability.
Administrative Support: Complete administrative tasks to ensure the smooth operation of day-to-day duties within the organization. This may include managing calendars, scheduling meetings, coordinating travel arrangements, and maintaining office supplies.
Communication Management: Act as a primary point of contact for phone calls and messages on behalf of the Directors and Owners. Screen and prioritize incoming communications, responding to inquiries or redirecting them as appropriate.
Absence Management: Assume responsibility for managing essential tasks and communications in the absence of the Directors and Owners. This includes making informed decisions, addressing urgent matters, and liaising with relevant stakeholders to ensure continuity of operations.
Requirements:
Bachelor's degree in Business Administration, Law, Corporate Governance, or related field.
Proven experience in a corporate secretary or similar role, preferably in a publicly traded company or regulated industry.
In-depth knowledge of corporate law, governance principles, and regulatory requirements.
Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines effectively.
Excellent communication and interpersonal skills, with the ability to interact confidently with board members, senior executives, and external stakeholders.
Attention to detail and a commitment to accuracy in documentation and recordkeeping.
Discretion and integrity in handling confidential information and sensitive matters.
Proficiency in Microsoft Office suite and corporate governance software.
Join Our Team:
If you are a proactive and dedicated professional with a strong background in corporate governance and compliance, we invite you to apply for the Company Secretary position. Join our team and contribute to the success of our organization by ensuring sound corporate governance practices and regulatory compliance.
Job Type: Full-time
Pay: £13,284.35-£35,569.45 per year
Benefits:
Company pension
Employee discount
On-site parking
Store discount
Work from home
Schedule:
Flexitime
Supplemental pay types:
Bonus scheme
Performance bonus
Education:
GCSE or equivalent (required)
Experience:
Customer service: 1 year (required)
Administrative experience: 1 year (required)
Language:
English (preferred)
Licence/Certification:
Driving Licence (preferred)
Work Location: In person
Reference ID: AdminNF
Expected start date: 22/04/2024