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Company Secretarial Assistant
| Posting date: | 15 April 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | Up to £45,000 dependent on experience |
| Hours: | Full time |
| Closing date: | 15 May 2024 |
| Location: | LONDON, GREATER LONDON, EC3V 0BG |
| Company: | AXA UK |
| Job type: | Permanent |
| Job reference: | 240003Q9 |
Summary
This is an exciting opportunity to join as a Company Secretarial Assistant, a newly created role, in our AXA UK Group Company Secretarial department and develop your career with one of the world’s leading insurance firms. You’ll be part of a tight knit and effective team, which undertakes all statutory and board support for the AXA UK Group.
It's a high volume, high pressure and high-quality environment. Attention to detail, a commitment to comprehensive work, and good decision-making skills are required to provide support to the relevant boards.
At AXA we work smart, empowering our people to balance their time between home and the office in a way that works best for them, their team and our customers. You'll work at least 40% of your week away from home with a minimum of 2 days a week in our London or Tunbridge Wells office.
What you’ll be doing:
Administration of various board and committee meetings, preparing agendas and providing guidance on board paper content.
Liaise with key stakeholders to ensure timely delivery of board papers and use of Diligent electronic board portal to prepare/ circulate meeting packs.
Maintain statutory records using Diligent Entities, including producing and filing statutory returns at Companies House and updating the “Galaxy” corporate database, ensuring information is consistent and accurate.
Support delivery of statutory accounts year-end process, preparing emoluments declarations and disclosures, arranging for approval of accounts at Board meetings or by written resolutions, preparing minutes as necessary.
Facilitate ad-hoc corporate administration tasks and projects, including drafting associated minutes, resolutions and associated documents.
Schedule Board/ Committee meetings, including liaising with Non-Executive Directors, Senior Executive Directors or their support staff and AXA Group.
Assist the process for signing and execution of company documents, ensuring appropriate delegated authorities are followed and advising colleagues on the appropriate use of these.
Due to the number of applications we expect to receive for this role, we reserve the right to close this advert earlier than the listed closing date to ensure we’re able to effectively manage interest. Therefore, if you’re interested in joining us at AXA, please don’t hesitate to apply.
It's a high volume, high pressure and high-quality environment. Attention to detail, a commitment to comprehensive work, and good decision-making skills are required to provide support to the relevant boards.
At AXA we work smart, empowering our people to balance their time between home and the office in a way that works best for them, their team and our customers. You'll work at least 40% of your week away from home with a minimum of 2 days a week in our London or Tunbridge Wells office.
What you’ll be doing:
Administration of various board and committee meetings, preparing agendas and providing guidance on board paper content.
Liaise with key stakeholders to ensure timely delivery of board papers and use of Diligent electronic board portal to prepare/ circulate meeting packs.
Maintain statutory records using Diligent Entities, including producing and filing statutory returns at Companies House and updating the “Galaxy” corporate database, ensuring information is consistent and accurate.
Support delivery of statutory accounts year-end process, preparing emoluments declarations and disclosures, arranging for approval of accounts at Board meetings or by written resolutions, preparing minutes as necessary.
Facilitate ad-hoc corporate administration tasks and projects, including drafting associated minutes, resolutions and associated documents.
Schedule Board/ Committee meetings, including liaising with Non-Executive Directors, Senior Executive Directors or their support staff and AXA Group.
Assist the process for signing and execution of company documents, ensuring appropriate delegated authorities are followed and advising colleagues on the appropriate use of these.
Due to the number of applications we expect to receive for this role, we reserve the right to close this advert earlier than the listed closing date to ensure we’re able to effectively manage interest. Therefore, if you’re interested in joining us at AXA, please don’t hesitate to apply.