IEP Administrator | North Middlesex University Hospital NHS Trust
| Posting date: | 11 April 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £27,129 - £28,649 Per Annum inclusive of (outer) HCAs |
| Hours: | Full time |
| Closing date: | 11 May 2024 |
| Location: | London, N18 1QX |
| Company: | North Middlesex University Hospital NHS Trust |
| Job type: | Permanent |
| Job reference: | 5919597/393-NMUH-1321 |
Summary
The post-holder will play a crucial role in our dynamic department, balancing responsibilities in both clinical and non-clinical settings. Working primarily on the Trust premises during regular hours, the role offers flexibility with a one-day-per-week work-from-home option within a rotating team.
Under the supervision of the Assistant PACS Manager and PACS/RIS/IT Manager, the post-holder will exercise initiative in handling the day-to-day system administration of the Image Exchange Portal (IEP), which includes sending and receiving images from other hospitals across the country.
Administrative prowess is essential, encompassing various support functions guided by the PACS/RIS/IT Manager to provide problem resolution for all IEP queries.
Monitoring and ensuring targets are met for PACS imaging relating to importing and exporting of imaging on external media. Effective liaison within the Trust and broader NHS network will be crucial to facilitate timely availability of images for clinical decision-making.
1. Communicate with internal staff and external staff to ensure seamless service
2. Provide information and training to users to ensure appropriate and best use of the IEP system and promotes the service.
3. Has the ability to communicate complicated information via computer based systems (emails), verbal (telephone and face-to-face).
4. Accuracy and attention to detail when using imaging system administration tools on PACS and RIS for reconciliation.
5. To monitor and facilitate coordination of the IEP worklist and PACS generic mailbox to ensure all the requests are managed, processed and dealt with in a timely manner. This involves efficient prioritisation of the most urgent requests.
6. Log and report to the PACS/RIS IT manager any duplicate hospital numbers arising from any search.
7. Assist with the uploading and downloading of patient imaging between IEP and PACS.
8. Produce CDs for referrals to other Trusts or other purposes as required by trust staff using dedicated workstations and machines.
9. Maintain and service the CD production machines assuring the CDs, Ribbons and labels are installed safely and correctly for optimum performance.
10. Keeping to NHS and departmentally policies and procedures with respect to CD productions and accurate records of work done.
11. Up-load images presented on CD, films and DICOM files.
12. To deal with all the transactions received and sent via the Image Exchange Portal (IEP) or Network Image links from other NHS trusts.
North Mid is part of North Central London integrated care system – consisting of the NHS and Local authority organisations in Camden, Islington, Barnet, Enfield and Haringey. As with other ICS’s, we are working increasingly closely with partners and indeed many of our financial and performance objectives are measured at this system level. Whilst all organisations remain as standalone, statutory bodies we have an ICS infrastructure for making shared decisions and agreeing shared approaches.
We are proud of our staff and want to ensure their training allows them to provide excellent clinical care. We are also a training unit for medical students from UCL and St George’s University Grenada, and for nursing and midwifery students from Middlesex and City Universities.
Take a tour of our hospitalhere
1. Oversees the Image Exchange Portal requests; ensuring that all exchanges of patient sensitive information adhere to relevant legislation, including (but not limited to) Data Protection Act 2018, Access to Medical Records Acts and Freedom of Information Act.
2. Provide first line support for the IEP application within the Trust.
3. Export to external media in cases where IEP is not available.
4. Train systems users to help maximise system and user potential.
5. Escalate to the PACS managers as appropriate any system issues relating to image quality.
6. Can work within critical clinical deadlines set by various members of the multidisciplinary team.
7. Able to prioritise time according to clinical or departmental urgencies.
This advert closes on Thursday 25 Apr 2024
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