Materials Management Assistant | Mersey and West Lancashire Teaching Hospitals NHS Trust
| Posting date: | 11 April 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £22,383 per annum |
| Hours: | Full time |
| Closing date: | 11 May 2024 |
| Location: | Prescot, L35 5DR |
| Company: | St Helens and Knowsley Teaching Hospitals NHS Trust |
| Job type: | Contract |
| Job reference: | 6220512/409-6095542-A |
Summary
The role of materials management assistant is integral to the smooth running of the hospital. It involves working with wards and departments to ensure that they have the right levels of stock.
Practically speaking, an average day would involve attending wards or departments, checking stock against an agreed stock level and re-ordering using a handheld device. This is known as a "top up" service.
The role also involves dealing with other departments who do not utilise the top up service, with general ordering and queries from NHS Supply Chain.
Interview date: 26th April 2024
• The post holder will be expected to perform a range of tasks operating within a team ensuring that the Wards and Departments are stocked at the most efficient levels.
• It will call for independent judgement and will be expected to operate within procedural guidelines to ensure public accountability.
• The post will not receive constant, direct supervision and will require the post holder to exercise initiative in the provision of service to customers with only occasional supervision and guidance.
The Secretary of State has approved the partnership between St Helens & Knowsley and Southport & Ormskirk Hospitals.
From 1stJuly we have come together as a single organisation under the name Mersey & West Lancashire Teaching Hospitals NHS Trust.
The Trust delivers acute hospital care, intermediate care, community, and primary care services to a population of over 600,000 people with a combined workforce of around 9000 dedicated and skilled staff from 17 locations including Whiston, Southport & Formby, St Helens, Ormskirk and Newton hospitals.
The Trust provides regional services for burns, plastic surgery and spinal injuries to more than 4 million people across Mersey and West Lancashire, Cheshire, the Isle of Man and North Wales.
Our Vision is to deliver 5 Star Patient Care:
• CARE that is evidence based, high quality and compassionate
• SAFETY that is of the highest standards
• COMMUNICATION that is open, inclusive and respectful
• SYSTEMS that are efficient, patient centred and reliable
• PATHWAYS that are best practice and embedded, but also respect the individual needs of patients
Our achievements include:
• Trust rated Outstanding by CQC Inspection August 2018
• Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
• Awarded National Preceptorship Accreditation (2023) for our Nursing & AHP Preceptorship Programme
Please see our Wellbeing & Benefits booklet for more information on our staff benefits. Accessible version available upon request.
KEY DUTIES
• Consistent with agreed stock levels ensure that those involved in patient care have available to them the necessary supplies whilst maintaining a minimum stock at the point of consumption.
• Provide service to customers at regular frequencies ensuring that the volume of supplies is consistent with need using hand held terminals.
• Assist in the cover for colleagues in Materials Management during period of absence to ensure continuity of service
• Assist in rationalisation and variety reduction exercises as required
• Assist in recording information to demonstrate savings and efficiency of service and to assist in the review of stock levels.
• Attend meetings, which have a relevance to service.
• Assist in the formulation and issue of timetables to customers so that they are aware of input and delivery dates from NHS Supply Chain (Runcorn).
• Advise customers of Bank Holiday arrangements following provision of information by NHS Supply Chain (Runcorn).
• Process requisitions received from customers to NHS Supply Chain (Runcorn) ensuring appropriate authorisation and that requisition details are consistent with need.
• Ensure that the appropriate “cycle” is selected for the transmission of requisition details to ensure that supplies are received by customers on the appropriate day.
• File requisitions in an appropriate sequence to assist subsequent reference and in accordance with audit requirements.
• In consultation with NHS Supply Chain and customers ensure that an adequate service is provided and to ensure in particular an appropriate response to urgent or emergency requirements.
• Help customers with assistance and advice as necessary.
• Responsible for the implementation of Trust policies which have a relevance to duties and in particular Health and Safety and Audit requirements.
• To be responsible for any other relevant duties assigned by the Head of Purchasing & Supply or their Deputy.
• The post holder will be required to adopt a flexible approach towards any supplies activities undertaken.
• Responsible for the implementation of Trust Policies which have relevance to duties and in particular Health and Safety
CLINICAL & PROFESSIONAL RESPONSIBILITIES
• All work should be undertaken in line with the CIPS code of ethics
ADMINISTRATIVE RESPONSIBILITIES
• Ensure all relevant paper work such as stock sheets, are kept up to date.
TEACHING & TRAINING RESPONSBILITIES
• Ensure your mandatory training and appraisals are up to date and opportunities for development are researched.
FINANCIAL RESPONSIBILITY
• Although there is no direct budget control the role involves managing stock levels and inventory to the most economical levels, this may mean meeting with Ward Managers to review stock levels and reviewing spend.
This advert closes on Thursday 18 Apr 2024
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