Receptionist
| Posting date: | 09 April 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £20,000 - £30,000 |
| Hours: | Full time |
| Closing date: | 09 May 2024 |
| Location: | London |
| Company: | Carter Jonas |
| Job type: | Permanent |
| Job reference: | 424 |
Summary
Job Advert
We are currently seeking a friendly and approachable receptionist who will act as the face of the business and ensure the smooth
running of the front of house at our corporate head office, London Chapel Place. In addition, the role supports the office manager
with providing an efficient reception service, while providing administrative support, including call handling and preparation of
communications and documents, meeting room & diary management, health and safety within the office environment and other
administrative tasks as required.
We offer a highly competitive salary package which includes a fantastic benefits package including a variety of flexible benefits
allowing you to choose those that suit your personal circumstances including purchasing additional leave, health cash plans, cycle
to work scheme and so on!
Key tasks:
* Operate the reception switchboard in a warm, confident and cheerful manner, and to redirect calls to most appropriate person
efficiently
* Greet all incoming guests ensuring all visitors to Carter Jonas have a pleasant experience
* To ensure the reception area is kept in a pristine condition at all times
* Maintain MS Outlook calendar for booking/organising seven conference rooms and making sure all are in good shape pre/post
meetings
* Liaising with the office manager on a daily basis and assisting with meeting room catering requirements
* Provide office support in handling all mailing and courier packages, incoming and outgoing and making sure all delivery notes
have been signed off & logged
* Arranging DHL and other special posts/parcels
* Support the Office Manager with event planning and deployment
* Daily meeting room equipment checks
* Assist with supplies control such as stationary and refreshments
* Continually monitor reception inbox to ensure emails are responded to in a timely manner
* Any other duties of an associated/similar nature
This job description is not exhaustive, and the jobholder may be required to undertake additional duties from time to time to
ensure the smooth running of the team and office.
What will it take to be successful?
Highly professional, you will be highly organised and have great communication skills. With experience of working in a fast paced
office environment, ideally you will have worked in the property industry and have experience of receptionist work. You will be
delivering high levels of customer service both to visitors and the internal teams, ensuring the smooth running of the office.
Experience in a similar role is extremely advantageous, a professional telephone manner, exceptional customer services and good
communication skills, a natural ability to collaborate with internal and external people, demonstrating a willingness to consult
others for ideas, advice and direction when needed. Attention to detail is paramount, along with the ability to prioritise and
multi-task. Proficiency in Microsoft Word, Excel and PowerPoint & Outlook is a must, we are looking for a team player with good
interpersonal skills and the ability to effectively manage workloads.
We offer a strong team environment, the opportunity to develop your knowledge of the property industry and a competitive salary &
benefits package.
We are currently seeking a friendly and approachable receptionist who will act as the face of the business and ensure the smooth
running of the front of house at our corporate head office, London Chapel Place. In addition, the role supports the office manager
with providing an efficient reception service, while providing administrative support, including call handling and preparation of
communications and documents, meeting room & diary management, health and safety within the office environment and other
administrative tasks as required.
We offer a highly competitive salary package which includes a fantastic benefits package including a variety of flexible benefits
allowing you to choose those that suit your personal circumstances including purchasing additional leave, health cash plans, cycle
to work scheme and so on!
Key tasks:
* Operate the reception switchboard in a warm, confident and cheerful manner, and to redirect calls to most appropriate person
efficiently
* Greet all incoming guests ensuring all visitors to Carter Jonas have a pleasant experience
* To ensure the reception area is kept in a pristine condition at all times
* Maintain MS Outlook calendar for booking/organising seven conference rooms and making sure all are in good shape pre/post
meetings
* Liaising with the office manager on a daily basis and assisting with meeting room catering requirements
* Provide office support in handling all mailing and courier packages, incoming and outgoing and making sure all delivery notes
have been signed off & logged
* Arranging DHL and other special posts/parcels
* Support the Office Manager with event planning and deployment
* Daily meeting room equipment checks
* Assist with supplies control such as stationary and refreshments
* Continually monitor reception inbox to ensure emails are responded to in a timely manner
* Any other duties of an associated/similar nature
This job description is not exhaustive, and the jobholder may be required to undertake additional duties from time to time to
ensure the smooth running of the team and office.
What will it take to be successful?
Highly professional, you will be highly organised and have great communication skills. With experience of working in a fast paced
office environment, ideally you will have worked in the property industry and have experience of receptionist work. You will be
delivering high levels of customer service both to visitors and the internal teams, ensuring the smooth running of the office.
Experience in a similar role is extremely advantageous, a professional telephone manner, exceptional customer services and good
communication skills, a natural ability to collaborate with internal and external people, demonstrating a willingness to consult
others for ideas, advice and direction when needed. Attention to detail is paramount, along with the ability to prioritise and
multi-task. Proficiency in Microsoft Word, Excel and PowerPoint & Outlook is a must, we are looking for a team player with good
interpersonal skills and the ability to effectively manage workloads.
We offer a strong team environment, the opportunity to develop your knowledge of the property industry and a competitive salary &
benefits package.
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.