Executive Assistant
| Posting date: | 09 April 2024 |
|---|---|
| Hours: | Full time |
| Closing date: | 09 May 2024 |
| Location: | BS16 3JA |
| Company: | LivGreen Ltd |
| Job type: | Permanent |
| Job reference: |
Summary
Executive Assistant
LivGreen
BS16 3JA
About Us
Here at LivGreen we are a specialist Retrofit Contractor which provides a one-stop-shop for social and private landlords in delivering high quality retrofit projects. We prioritize teamwork, efficiency, and delivering exceptional service to our clients. As we continue to grow, we are seeking a dedicated and highly organized Personal Assistant to directly support our Managing Director with daily administrative and secretarial duties.
Please note that this is a full-time office-based role.
What you will be doing:
· Manage diaries/calendars and organising meetings and appointments (Virtually and in person).
· Booking and arranging travel, transport and accommodation.
· Reminding the Director of upcoming meetings and deadlines
· Preparation of company documents.
· Email/Inbox, call and WhatsApp monitoring for MD and Directors; ensuring relevant messages/information are relayed, and follow up where appropriate.
· Prepare meeting agendas and minute taking.
· Collate information, prepare reports, presentations, and correspondence as requested.
· Managing databases and CRM Systems – NetSuite, HubSpot, Salesforce.
· Liaising with department leads and clients as required.
· Running errands – this may include shopping, buying gifts, postage, lunch etc.
· Reminding the Director of personal commitments when necessary.
· Flexibility to be available for ad-hoc tasks or calls.
What we are looking for:
· Proven work experience of 2 Years + within PA/EA role.
· Discretion and trustworthiness.
· Flexibility and adaptability.
· Good verbal and written communication skills.
· Strong organisational skills and the ability to multi-task.
· The ability to be proactive and take the initiative.
· Computer literate: good knowledge of all MS office packages, especially Excel and knowledge of standard software packages and the ability to learn company-specific systems.
· Detail-orientated.
· Full driving licence is essential.
Please apply below or email Henry.dowler@livgreen.co.uk with any further information or questions.
LivGreen Ltd values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.
LivGreen
BS16 3JA
About Us
Here at LivGreen we are a specialist Retrofit Contractor which provides a one-stop-shop for social and private landlords in delivering high quality retrofit projects. We prioritize teamwork, efficiency, and delivering exceptional service to our clients. As we continue to grow, we are seeking a dedicated and highly organized Personal Assistant to directly support our Managing Director with daily administrative and secretarial duties.
Please note that this is a full-time office-based role.
What you will be doing:
· Manage diaries/calendars and organising meetings and appointments (Virtually and in person).
· Booking and arranging travel, transport and accommodation.
· Reminding the Director of upcoming meetings and deadlines
· Preparation of company documents.
· Email/Inbox, call and WhatsApp monitoring for MD and Directors; ensuring relevant messages/information are relayed, and follow up where appropriate.
· Prepare meeting agendas and minute taking.
· Collate information, prepare reports, presentations, and correspondence as requested.
· Managing databases and CRM Systems – NetSuite, HubSpot, Salesforce.
· Liaising with department leads and clients as required.
· Running errands – this may include shopping, buying gifts, postage, lunch etc.
· Reminding the Director of personal commitments when necessary.
· Flexibility to be available for ad-hoc tasks or calls.
What we are looking for:
· Proven work experience of 2 Years + within PA/EA role.
· Discretion and trustworthiness.
· Flexibility and adaptability.
· Good verbal and written communication skills.
· Strong organisational skills and the ability to multi-task.
· The ability to be proactive and take the initiative.
· Computer literate: good knowledge of all MS office packages, especially Excel and knowledge of standard software packages and the ability to learn company-specific systems.
· Detail-orientated.
· Full driving licence is essential.
Please apply below or email Henry.dowler@livgreen.co.uk with any further information or questions.
LivGreen Ltd values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.