Private Secretary to Director General Finance
| Posting date: | 09 April 2024 |
|---|---|
| Salary: | £43,080 per year |
| Additional salary information: | 11631 |
| Hours: | Full time |
| Closing date: | 09 May 2024 |
| Location: | SW1A 2HB |
| Company: | Ministry of Defence |
| Job type: | Permanent |
| Job reference: | 341500 |
Summary
Timely and effective support to the DG, including:
Effective management of incoming correspondence: drawing attention to critical information in a timely manner; sharing/cascading information where necessary; capturing, tasking and monitoring actions placed on the DG.
Commissioning and coordinating papers and briefs; reviewing drafts to ensure a consistent high standard of advice.
Accompanying the DG to meetings within your portfolio; recording and disseminating readouts which accurately convey the DG’s views; following up on issues and actions as appropriate.
Building strong relationships with the DG and senior leadership team, becoming a trusted source of advice, gaining and respecting their confidence, providing appropriate challenge where necessary. Understanding, articulating and driving forward the DG’s priorities, supporting the wider team to deliver those priorities; escalating issues and risks where necessary.
Working closely with Approvals and Scrutiny teams to support the DG in their role as Chair of the Investments Approvals Committee (IAC); acting as a conduit between the teams and the DG to ensure all Committee correspondence is processed in a timely manner, meeting set deadlines.
Working alongside the Chief of Staff to support the DG in preparations for appearances at Public Accounts Committee Hearings and Defence Select Committee Hearings.
Building and maintaining an ongoing Visits Programme for the DG to Commands and key sites within the UK. Accompanying the DG on visits when required.
Building and maintaining effective working relationships across Head Office, wider Defence and across Government.
Line Management of the Executive Assistant.
The above list is not exhaustive and the post holder will need to be flexible and adapt their responsibilities to meet business demands.
Effective management of incoming correspondence: drawing attention to critical information in a timely manner; sharing/cascading information where necessary; capturing, tasking and monitoring actions placed on the DG.
Commissioning and coordinating papers and briefs; reviewing drafts to ensure a consistent high standard of advice.
Accompanying the DG to meetings within your portfolio; recording and disseminating readouts which accurately convey the DG’s views; following up on issues and actions as appropriate.
Building strong relationships with the DG and senior leadership team, becoming a trusted source of advice, gaining and respecting their confidence, providing appropriate challenge where necessary. Understanding, articulating and driving forward the DG’s priorities, supporting the wider team to deliver those priorities; escalating issues and risks where necessary.
Working closely with Approvals and Scrutiny teams to support the DG in their role as Chair of the Investments Approvals Committee (IAC); acting as a conduit between the teams and the DG to ensure all Committee correspondence is processed in a timely manner, meeting set deadlines.
Working alongside the Chief of Staff to support the DG in preparations for appearances at Public Accounts Committee Hearings and Defence Select Committee Hearings.
Building and maintaining an ongoing Visits Programme for the DG to Commands and key sites within the UK. Accompanying the DG on visits when required.
Building and maintaining effective working relationships across Head Office, wider Defence and across Government.
Line Management of the Executive Assistant.
The above list is not exhaustive and the post holder will need to be flexible and adapt their responsibilities to meet business demands.