Pre-Mace & Insight Information Coordinator/Admin
| Posting date: | 09 April 2024 |
|---|---|
| Salary: | £13.60 per hour |
| Additional salary information: | per hour PAYE |
| Hours: | Full time |
| Closing date: | 08 May 2024 |
| Location: | WOOLWICH, London, SE18 6HQ |
| Company: | Triumph Consultants Ltd |
| Job type: | Temporary |
| Job reference: | Greenwich RQ1243339 |
Summary
What's involved with this role:
Temporary Pre-Mace & Insight Information Coordinator /Admin - Youth Justice Service
Reference no: Greenwich RQ1243339
Pay rate: £13.60 per hour PAYE
Hours per week: 35 Monday to Friday, normal working hours
This opening assignment is for 5-6 months
City: WOOLWICH, London
Standard DBS required for this role
Minute taking skills and experience are essential for this role
The purpose of this role is to be responsible to the Youth Justice Business and Information Manager for providing the first point of contact for individuals and professionals who have concerns about children, young people and families requiring support due to serious youth violence or contextual safeguarding. To update Insight, data visualisation tool and support the preparation of reports based on the information contained. Provide effective co-ordination of the Pre-Mace panel and associated panels with flexible administrative support that ensures timely and appropriate recording of the needs and interventions of children, young people, and their families.
Key responsibilities:
Lead in providing administrative support to Panels carrying out such duties that are required to ensure the smooth and efficient running of the services, including distribution of agenda’s, minutes, and correspondence. Being the first point of contact (either by telephone, email, or face to face as part of these duties).
Lead in analysing complex information and data, producing reports that will contribute to assessing the needs of children, young people, and families.
Create and maintain an accurate up to date information database about children, young people, and families such as addresses, reports, minutes, and actions, ensuring the team’s timescales (statutory and internal) are met.
Responsible for the induction, coaching and mentoring of new members of staff, including those on secondment or placement, to include IT, administrative and financial procedures.
Responsible for the management of the smooth running of panels, including organising meetings including sending invitations, arranging venues, and circulating papers.
Undertake minutes to a high standard recording case discussions and responsible for implementing follow up actions by implementing systems to gather, record and alert members of actions, deadlines, and forthcoming meetings.
Actively contribute to meetings and update members on relevant statistical information such as number of children, ages, type of needs, reviews etc.
Produce complex data in regard to Key Performance Indicators, interventions, and outcomes to inform performance and work closely with the Performance Analysis Team to identify and resolve gaps and anomalies in system data
Carry out research and gather information to provide advice to colleagues and keep up to date with legislation and duties pertaining to contextual safeguarding and serious youth violence. Process and deal sensitively with returns of information and data, collate, and submit adhering to deadlines, ensuring that all inputting is undertaken swiftly and accurately.
Handle confidential and general correspondence; to draft letters and provide briefing notes where applicable, compiling and providing specific information to internal/external parties as directed by management.
NB: Please feel free to apply to us direct via jobs@tclrec.com by quoting the job reference and job title exactly.
To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF
If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.
Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.
Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:
Qualifications:
Educated to a level that demonstrates ability to produce medium level statistical information, reports, and other written work.
Experience:
Experience in dealing with internal and external customers, staff providers of services and ideally young people.
Minute taking skills and experience are essential.
Minimum of 12 months recent experience in a similar role or context and ideally within a public sector organisation.
Knowledge:
An understanding of and knowledge of the functions and responsibilities of children's services and their partners desirable.
Knowledge on the principles of confidentiality desirable.
An understanding of the key principles relating to safeguarding children desirable.
Understanding of and commitment to the Council’s equal opportunities policies and ability to put into practice in the context of this post.
Skills & Abilities:
A good level of literacy, numerical skills, oral and written communication skills.
Minute taking skills and experience are essential.
Ability to prioritise own workload and mange that of others and work under the appropriate level of supervision.
Excellent computer navigation and keyboard skills including MS Word, Excel, and PowerPoint.
***Qualification details and any other experience/skills relevant to the job role to help support your application (and help us to help you!) – please give full details within your CV document.
Unless the DBS requirement stated above is for a Basic Disclosure, your DBS must be either through us or be accompanied by a subscription to the DBS updating service.
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Job Ref: Greenwich RQ1243339
Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.
Please do try to resist contacting us with requests for progress updates.
We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.
Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.
Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.