IT Project Coordinator
| Posting date: | 08 April 2024 |
|---|---|
| Hours: | Full time |
| Closing date: | 08 May 2024 |
| Location: | UK |
| Company: | First Bus |
| Job type: | Contract |
| Job reference: | 1030 |
Summary
We are looking for an IT Project Coordinator to support and coordinate the Technology Transformation project. If you are looking for a full time Fixed Term Contract (FTC), working fully remote, and currently based in the UK, then we would love to hear from you!
Welcome to First Bus
First Bus is one of the UK's largest bus operators - taking 1.6 million customers to their destinations every day. We're a forward-looking business at the forefront of bus technology, leading the way on contactless payments, mobile Apps and real time information. Our investment in state-of-the-art, new buses is just one part of our transition to a low-carbon future. It's an exciting time to be here.
About the role
First Bus is currently going through a big change in how it handles its employee services. This is part of a larger effort by FirstGroup. The goal is to fix the current technology setup, make processes simpler, and make things better for employees overall. The project includes getting a brand new & intuitive HRIS & Payroll system, improving how things are done, and offering services that are structured and shared. You will work closely with the Group Strategy and Architecture Director, as well as with other teams in IT and HR.
Role Responsibilities
As the Project Coordinator, you will be responsible for supporting the project management team, ensuring the successful planning, execution, monitoring, tracking, and reporting of non-functional areas of the technology aspects of the project. This means that you are not going to be expert in the solution but will be pivotal in ensuring the technology requirements are delivered. Your role is crucial in coordinating tasks, maintaining communication channels, and providing essential administrative support to project managers to support the wider delivery team and stakeholders. Your responsibilities will include, but not limited to:
-You will support the project management team in planning, execution, and monitoring the project.
-You will coordinate and schedule project meetings, workshops, and other project-related events - both in person and via Teams for governance and open dialogue and decision making.
-You will prepare and distribute project documentation including meeting minutes, technical reports, and project plans.
-You will maintain project calendars, ensuring alignment with project milestones and deadlines.
-You will support Project Managers in tracking project tasks and deliverables, ensuring they are completed on time and within scope.
-You will monitor and report progress to project management and stakeholders using pre-defined tools.
-You will facilitate communication between different project teams and team members.
-You will provide administrative support to project managers and team members related to non-functional technical aspects.
Experience & Knowledge
-Do you have a minimum level of experience in a project coordination or administrative role within a technology-focused environment?
-How have you contributed to shaping, designing, and implementing major transformational changes in your previous roles?
-Are you proficient in using PM tools and software (e.g., Jira, MS Project)?
-Do you have recognised certification in Project or Change Management (AMP/ AMPG) and working experience delivering projects using Agile, PRINCE 2 principles?
-Can you provide examples of your collaboration with external vendors and partners in previous projects?
Rewards & Benefits
-Free travel on our buses for you and your family
-First Xclusives discount scheme: You and your family & friends can benefit from over 3,000 offers on high street & leisure brands
-£6 all-day train travel for you and your family on Great Western Railway, South Western Railway, Avanti, Hull Trains
-Fantastic pension scheme
We put a big focus on physical and mental wellbeing at First Bus. We recognise that anyone can be affected by the stresses and strains of work, or life outside it, which is why we offer Simply Health for you and your dependents at no cost to you!
This offering includes cash back benefits across optical & dental as well as virtual GP appointments and nutrition and fitness advice. You will also have 24/7 access to our confidential Employee Assistance Programme.
Public transport serves everyone, whatever their differences. At First Bus, we want to be an employer open to you, no matter what your differences are. We aspire to be an inclusive organisation because diverse backgrounds, thinking and experiences bring so many benefits to our customers, communities and people. We welcome applications from all.
Welcome to First Bus
First Bus is one of the UK's largest bus operators - taking 1.6 million customers to their destinations every day. We're a forward-looking business at the forefront of bus technology, leading the way on contactless payments, mobile Apps and real time information. Our investment in state-of-the-art, new buses is just one part of our transition to a low-carbon future. It's an exciting time to be here.
About the role
First Bus is currently going through a big change in how it handles its employee services. This is part of a larger effort by FirstGroup. The goal is to fix the current technology setup, make processes simpler, and make things better for employees overall. The project includes getting a brand new & intuitive HRIS & Payroll system, improving how things are done, and offering services that are structured and shared. You will work closely with the Group Strategy and Architecture Director, as well as with other teams in IT and HR.
Role Responsibilities
As the Project Coordinator, you will be responsible for supporting the project management team, ensuring the successful planning, execution, monitoring, tracking, and reporting of non-functional areas of the technology aspects of the project. This means that you are not going to be expert in the solution but will be pivotal in ensuring the technology requirements are delivered. Your role is crucial in coordinating tasks, maintaining communication channels, and providing essential administrative support to project managers to support the wider delivery team and stakeholders. Your responsibilities will include, but not limited to:
-You will support the project management team in planning, execution, and monitoring the project.
-You will coordinate and schedule project meetings, workshops, and other project-related events - both in person and via Teams for governance and open dialogue and decision making.
-You will prepare and distribute project documentation including meeting minutes, technical reports, and project plans.
-You will maintain project calendars, ensuring alignment with project milestones and deadlines.
-You will support Project Managers in tracking project tasks and deliverables, ensuring they are completed on time and within scope.
-You will monitor and report progress to project management and stakeholders using pre-defined tools.
-You will facilitate communication between different project teams and team members.
-You will provide administrative support to project managers and team members related to non-functional technical aspects.
Experience & Knowledge
-Do you have a minimum level of experience in a project coordination or administrative role within a technology-focused environment?
-How have you contributed to shaping, designing, and implementing major transformational changes in your previous roles?
-Are you proficient in using PM tools and software (e.g., Jira, MS Project)?
-Do you have recognised certification in Project or Change Management (AMP/ AMPG) and working experience delivering projects using Agile, PRINCE 2 principles?
-Can you provide examples of your collaboration with external vendors and partners in previous projects?
Rewards & Benefits
-Free travel on our buses for you and your family
-First Xclusives discount scheme: You and your family & friends can benefit from over 3,000 offers on high street & leisure brands
-£6 all-day train travel for you and your family on Great Western Railway, South Western Railway, Avanti, Hull Trains
-Fantastic pension scheme
We put a big focus on physical and mental wellbeing at First Bus. We recognise that anyone can be affected by the stresses and strains of work, or life outside it, which is why we offer Simply Health for you and your dependents at no cost to you!
This offering includes cash back benefits across optical & dental as well as virtual GP appointments and nutrition and fitness advice. You will also have 24/7 access to our confidential Employee Assistance Programme.
Public transport serves everyone, whatever their differences. At First Bus, we want to be an employer open to you, no matter what your differences are. We aspire to be an inclusive organisation because diverse backgrounds, thinking and experiences bring so many benefits to our customers, communities and people. We welcome applications from all.