Recruitment Coordinator | Frimley Health NHS Foundation Trust
| Posting date: | 05 April 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £26,405 - £28,976 per annum inc HCAS |
| Hours: | Full time |
| Closing date: | 05 May 2024 |
| Location: | Ascot, SL5 7GB |
| Company: | Frimley Health NHS Foundation Trust |
| Job type: | Permanent |
| Job reference: | 6162744/151-SR130 |
Summary
The HR Department is looking for a Recruitment Coordinator to work alongside both the International and Projects Recruitment team.
You will be responsible for providing a high-quality recruitment service for the Trust, proactively sourcing applicants, using various attraction methods such as social media and NHS specific job boards.
Once you have supported the managers in identifying the best candidates for their roles the Resourcing team are then responsible for onboarding applicants. You will undertake employment checks in a timely manner, whilst providing excellent levels of customer service, ensuring our applicants and managers are supported throughout the entire process.
Knowledge of NHS Employment Checks, NHS Jobs and Trac would be beneficial.
• Advertising of vacancies
• Assisting with Recruitment campaigns and projects
• Managing the Trust’s talent pools
• Recruitment related activities, including managing the end-to-end recruitment process.
• Employment checks (pre-employment)
• Running Inter Authority Transfers
• Providing recruitment and selection training, including training on systems
• International recruitment
• Assessment centre design and administration
• ESR data entry and system maintenance
• Records management
• To support and provide cover for other teams across the HR Directorate as required.
• Providing on-site (FPH & WPH) service cover
Please note: this is a general overview of the types of tasks carried out by the Resourcing team. Other tasks may also be carried out as directed.
There’s never been a more exciting time to build your career at Frimley Health, one of the country’s largest and most respected trusts
Frimley Health NHS Foundation Trust (FHFT) has an outstanding reputation and a proud record of achievement. We have an ongoing commitment to improving the health and care services for the 900,000 people we serve across Berkshire, Hampshire, Surrey and south Buckinghamshire.
We continue to invest in our services and facilities, including a £10 million upgrade to the hospital maternity unit as well as £49m major new Emergency Assessment Centre on our Wexham Park site. The opening of a brand new £100m state of the art hospital which replaced the existing hospital facility at Heatherwood and are planning to invest further in diagnostics and inpatient capacity at Frimley Park.
We have also made significant investment in our quality improvement and digital programmes to support our vision and we will ensure that we achieve our aim of providing the highest quality healthcare to our patients. Our new EPR – Epic – went live in June and we are already beginning to reap the benefits of this ambitious investment.
Our three core values, and the behaviours that support them, guide everything we do and set out what we expect of our staff in the way they treat patients, visitors, service users and each other.
If you have a passion for clinical excellence, patient care and your own career development, you’ll feel at home at Frimley Health.
• To be responsible for delivering a highly responsive information and advice service, responding to all formats of enquiries personally and in group sessions using many mediums, liaising with specialist functions as required.
• To manage the recruitment and selection process: advertising vacancies, responding to applicant queries, arranging and undertaking interviews and updating candidates.
• To manage the offer process for successful candidates, ensuring they receive the necessary paperwork and that pre-employment checks are completed as required, in accordance with Trust procedures, following up as required to ensure the recruitment process is carried out as expediently as possible and within the required timescales.
• To ensure all workers are employed in accordance with appropriate Trust policies, NHS Employment Check Standards and current legislation.
• To highlight any issues regarding individuals’ pre-employment checks and ensure they are appropriately managed.
• To facilitate and participate in recruitment events (i.e. open days / assessment centres) as required, including evenings / weekends.
• To maintain up-to-date knowledge of employment legislation, Trust policies and strategic developments within the Trust and nationally.
• To use a number of HR systems on a regular basis, including the Electronic Staff Record (ESR), TRAC recruitment system and NHS Jobs.
• To input new starters, staff changes and leavers into ESR, ensuring high quality and timely processing at all times, in line with department procedures and deadlines.
• To make accurate and effective use of computerised office systems to create and revise documents, recording all customer interactions and producing routine reports.
• To undertake a variety of administrative and support processes and project work, developing and maintaining written procedures and standards within the team.
• To advise managers on operational issues and those relating to terms and conditions of employment, seeking guidance from senior colleagues as necessary.
• To undertake data input, photocopying, filing and typing duties as directed.
• To be responsible for maintaining accurate, timely and legible records and files.
• To be responsible for the use of physical equipment and to report any defects in equipment as appropriate.
• To identify and suggest improvements to new and existing HR Services policies, procedures and systems. The support the implementation of any process changes.
• To provide cross-cover across all areas of HR Operational Services as required (i.e. during periods of absence) and ensure up-to-date awareness of processes and procedures to maintain ability to cover those functions.
• To provide ad-hoc support to HR related projects as required, including projects to increase and develop the use of ESR, and to improve current HR processes.
This job description is an indication of the type and range of tasks that are expected of the post holder, and other duties may be required, in line with the role and the banding. It will be reviewed and amended from time to time in consultation with the post holder to take account of changing organisational need.
This advert closes on Sunday 14 Apr 2024
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A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.