Administrative Assistant
| Posting date: | 05 April 2024 |
|---|---|
| Salary: | £23,922 per year |
| Hours: | Full time |
| Closing date: | 05 May 2024 |
| Location: | NG24 1HD |
| Company: | Talent Finder |
| Job type: | Permanent |
| Job reference: | EOVZF-009-22254 |
Summary
Administrative Assistant
30 hours per week (times and days subject to agreement with the Trust) and applications are welcome from candidates wishing to job share. We also welcome applications from those that wish to have a flexible role to fit in with school hours.
Newark Emmaus Trust is a forward-thinking independent charitable trust that provides a temporary home and support for homeless young people aged 16-25 years and their babies in Newark.
The position will provide administrative support to the team to include data inputting and data reports as well as assisting with data reporting to external supporters. It therefore requires the applicant to be computer literate in MS Office; Excel and Word and able to work with our database and is subject to an enhanced DBS check.
Salary: £23922 FTE (£19138 pro-rated to 30 hours)
Additional benefits:
• 6% contributory pension
• Subsidised team building events
• Free eye tests and a contribution to spectacles
• Full induction and training will be given
• 225 hours holiday p.a. including bank holidays (pro rata)
Shortened job description below. If you require a full job description please contact Newark Emmaus Trust office number.
To apply please email a covering letter and CV demonstrate why you think you are suitable
Closing date is 9am Monday 15 April 2024. Interviews will be held week commencing 15 April 2024
Newark Emmaus Trust are committed to equal opportunities and provide an inclusive work environment. We welcome applications from all backgrounds, sexuality, ability, race, ethnicity, gender, and age.
JOB DESCRIPTION
Specific Tasks:
• Be responsible for the efficient data entry and admin processes with all aspects of the accommodation charge, housing benefit, welfare benefits process ensuring accuracy. Balancing the figures monthly and checking accuracy against Sage records.
• Assisting with all aspects of administrative management by developing and maintaining the Trust’s procedures and systems ensuring that they are up-to-date, consistent, and implemented effectively.
• Provide administrative support to ensure that office procedures are confidential, efficient, and effective including advising the Finance and Business Manager of any adjustments that need to be made to maintain such confidentiality and efficiency.
• Maintain monitoring systems including data entry and preparing statistics
• Keep records of all donations received
• Keep records of all training completed by the staff team and prepare reports as required.
• Undertake general office duties including photocopying and printing of documents, preparing papers for meetings, dealing with incoming and outgoing mail, responding to emails
• Assist with the planning, organising of in-house and external events if required
• Use a variety of software packages such as Microsoft Office, Excel, and database systems to produce correspondence, reports, promotional material and documents.
• Maintain stock control of office supplies,
• Maintain confidential records, files, presentations, spreadsheets and databases.
• Research and assist with the preparation of policies, procedures and any other documents needed
• Organising and storing of paperwork, documents, and computer-based information.
• To carry out other duties consistent with the level of the role
PERSON SPECIFICATION
• Must have Mathematics O Level grade C and above or equivalent
• Experience of using MS Office and ability to use our internal database
• Ability to write communications to external supporters
• Experience of working in a clerical/admin role
• Ability to work to deadlines
• Be able to communicate effectively and maintain a high level of confidentiality
• Ability to remain calm under pressure and be excellent at time management
• Ability to work under own initiative and to come up with solutions to problems
• Excellent keyboard skills with the ability to design and process a range of documents
• Good interpersonal, organisational and communication skills