Executive Assistant to Chief Nurse, Deputy Chief Executive
| Posting date: | 04 April 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £35,392 - £42,618 pa |
| Hours: | Full time |
| Closing date: | 04 May 2024 |
| Location: | Basingstoke, RG24 9NA |
| Company: | Hampshire Hospitals NHS Foundation Trust |
| Job type: | Permanent |
| Job reference: | 6189286/251-CORP9286EXEC |
Summary
A Vacancy at Hampshire Hospitals NHS Foundation Trust.
This post manages the office of the Chief Nurse, Deputy Chief Executive providing board level, high quality, professional and confidential executive assistant support on a day-to-day basis. They work as part of the wider management offices administrative support team ensuring that the office of the Chief Nurse, Deputy Chief Executive runs smoothly and effectively.
The post holder will be organised and proactive, with the ability to work both independently and as part of a team, and to manage and prioritise a varied and busy workload. The post requires a positive and hands on attitude and approach; with a high degree of empathy, influencing and interpersonal skills.
• To pro-actively manage the diary of the Chief Nurse, to maximise efficiency.
• Booking of meetings involving internal and external staff.
• Liaison with board directors, and senior level members of external organisations to arrange visits and meetings.
• Liaison with the Chief Nursing Office Team, including a close working relationship with the CNO administrator and project support officer.
• To work closely and liaise with the Executive Assistants to the Executive Team and Chairman in respect of their diaries.
• To work as part of the wider management offices team to deliver the highest possible quality service and provide cover where necessary.
• Administration of meetings including compiling agenda and papers and taking minutes of meeting.
• To support the Chief Nursing Office Team where required with events such as International Nurses Day and Matron Away Days.
• Professional approach to answering the telephone and greeting visitors in person in the management offices at BNHH and RHCH when required.
• Oversee the management of the inbox of the Chief Nurse, responding to emails, prioritising and dealing with urgent issues in a timely way.
• Organising interviews and liaising with the recruitment team and HR.
• To support the Chief Executive in the absence of their Executive Assistant.
Our vision is to provide outstanding care for every patient. Patient care is at the heart of what we do at our three sites: Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital in Winchester and Andover War Memorial Hospital. Hampshire Hospitals NHS Foundation Trust provides medical and surgical services to a population of approximately 600,000 people across Hampshire and parts of West Berkshire.
Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.
We provide specialist services to people across the UK and internationally. We are one of only two centres in the UK treating pseudomyxoma peritonei (a rare form of abdominal cancer) and we are leaders in the field of tertiary liver cancer and colorectal cancer.
The trust employs more than 9,000 staff and has a turnover of over £500 million a year. As a Foundation Trust, we are directly accountable to our members through the governors. The Council of Governors represent the interests of their constituencies and influence the future plans of the Foundation Trust.
Happy to Talk Flexible Working - all requests for flexible and part time working will be considered.
Further information about the Trust and this role can be found on the Job Description and Person Specification document attached.
This advert closes on Friday 19 Apr 2024
This post manages the office of the Chief Nurse, Deputy Chief Executive providing board level, high quality, professional and confidential executive assistant support on a day-to-day basis. They work as part of the wider management offices administrative support team ensuring that the office of the Chief Nurse, Deputy Chief Executive runs smoothly and effectively.
The post holder will be organised and proactive, with the ability to work both independently and as part of a team, and to manage and prioritise a varied and busy workload. The post requires a positive and hands on attitude and approach; with a high degree of empathy, influencing and interpersonal skills.
• To pro-actively manage the diary of the Chief Nurse, to maximise efficiency.
• Booking of meetings involving internal and external staff.
• Liaison with board directors, and senior level members of external organisations to arrange visits and meetings.
• Liaison with the Chief Nursing Office Team, including a close working relationship with the CNO administrator and project support officer.
• To work closely and liaise with the Executive Assistants to the Executive Team and Chairman in respect of their diaries.
• To work as part of the wider management offices team to deliver the highest possible quality service and provide cover where necessary.
• Administration of meetings including compiling agenda and papers and taking minutes of meeting.
• To support the Chief Nursing Office Team where required with events such as International Nurses Day and Matron Away Days.
• Professional approach to answering the telephone and greeting visitors in person in the management offices at BNHH and RHCH when required.
• Oversee the management of the inbox of the Chief Nurse, responding to emails, prioritising and dealing with urgent issues in a timely way.
• Organising interviews and liaising with the recruitment team and HR.
• To support the Chief Executive in the absence of their Executive Assistant.
Our vision is to provide outstanding care for every patient. Patient care is at the heart of what we do at our three sites: Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital in Winchester and Andover War Memorial Hospital. Hampshire Hospitals NHS Foundation Trust provides medical and surgical services to a population of approximately 600,000 people across Hampshire and parts of West Berkshire.
Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.
We provide specialist services to people across the UK and internationally. We are one of only two centres in the UK treating pseudomyxoma peritonei (a rare form of abdominal cancer) and we are leaders in the field of tertiary liver cancer and colorectal cancer.
The trust employs more than 9,000 staff and has a turnover of over £500 million a year. As a Foundation Trust, we are directly accountable to our members through the governors. The Council of Governors represent the interests of their constituencies and influence the future plans of the Foundation Trust.
Happy to Talk Flexible Working - all requests for flexible and part time working will be considered.
Further information about the Trust and this role can be found on the Job Description and Person Specification document attached.
This advert closes on Friday 19 Apr 2024
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