Band 4 Senior Administrator | Birmingham Community Healthcare NHS Foundation Trust
| Posting date: | 03 April 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £25,147 - £27,596 Per Annum |
| Hours: | Part time |
| Closing date: | 03 May 2024 |
| Location: | Birmingham, B29 6HZ |
| Company: | Birmingham Community Healthcare NHS foundation Trust |
| Job type: | Contract |
| Job reference: | 6174089/820-6174089-ASR |
Summary
***This job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested***
A 6 months fixed term (secondment) opportunity has arisen within the West Midlands Rehabilitation Service for an experienced administrator to join the Divisional Administration Team within the Adult and Specialist Rehabilitation Division. The post holder will provide a robust PA service to designated Divisional Managers. Strong administrative experience and IT skills are essential, as is the ability to work autonomously and manage conflicting priorities. NHS experience is preferred but not essential, more important is a ‘can do’ attitude and high standard of professionalism as this role is directly supporting the management team in striving to ensure our teams and services are a ‘Great Place to Work’ and provide Safe High-Quality Care to patients. The role is predominantly based at West Midlands Rehabilitation Centre. Informal discussions about the role are welcome.
This role requires a high level administration ability, working to strict deadlines and a high standard of confidentiality and discretion. The post holder is required to work effectively with all members of the team to support the effective running of the department. Provide administration support to delegated members of the Senior Management team. Manage Microsoft Outlook diaries, ensuring commitments are recorded accurately and timely and any resources required are booked. This includesorganisingmeetings, both internally and externally along with any room bookings or travel requirements. Take responsibility for printing, collating and distributing meeting papers, drafting agendas, preparing meeting papers, attending meetings and taking formal minutes or action notes using Microsoft Word, Excel and PowerPoint. Provide administrative support and take formal minutes at panel meetings. Produce a high standard of correspondence; letters, reports and set up other documents as needed. Update the HR systems (ESR) by recording leave/sickness and training in a timely way and ensure the system is up to date at all times. Progress and chase actions as required. Organise events, internally or externally, including organising any catering requirements as needed.
IMPORTANT
• Please ensure you check your Trac account regularly as this is how we will communicate with you during the shortlisting and selection process.
• Please ensure all sections of the application form are completed fully. Please particularly ensure that you provide full details of all referees including business email address, telephone contact details and postal address.
Be Part of Our Team...
Birmingham Community Healthcare NHS Foundation Trust (BCHC) has more than 5000 staff working across Birmingham and the West Midlands in a wide range of community nursing and specialist healthcare roles. BCHC delivers over 100 clinical services, in people's homes, health centres, clinics and inpatient facilities. We deliver a wide range of services for children, young people, parents and families as well as adults and community services, two community hospitals, services for people with learning disabilities, the internationally recognised West Midlands Rehabilitation Centre and one of Europe’s leading Dental Hospitals and School of Dentistry. We deliver all of this with a commitment to integrated, personalised care that is rooted in our local communities. We have an ambition to deliver outstanding, integrated care as one of the key NHS providers in the West Midlands.
If you want to ‘Be Part of Our Team’ and work with a Foundation Trust which is continuously striving for better care and healthier communities, we want to hear from you.
For further details on the main responsibilities, please see the attached job description and person specification
This advert closes on Friday 12 Apr 2024