Office Manager
| Posting date: | 02 April 2024 |
|---|---|
| Salary: | £28,000 to £28,000 per year |
| Additional salary information: | 10 percent annual bonus |
| Hours: | Full time |
| Closing date: | 02 May 2024 |
| Location: | Luton, Bedfordshire |
| Company: | Konica Minolta Business Solutions UK |
| Job type: | Contract |
| Job reference: | 1140 |
Summary
Role: Workplace Experience Coordinator - 15 month FTC
Location: Dunstable, Luton - Travel to other UK sites may be required
Salary: £28,000 & 10% discretionary bonus
We are looking to recruit a Workplace Experience Coordinator to join our team on a 15 month Fixed Term Contract covering a maternity leave.
You will be primarily based at our Client Engagement Centre in Dunstable, Luton, however there may be times where you are require to visit our other sites – Nottingham & Basildon for planned preventative maintenance checks
The client engagement Centre is a brand new building and will house some of our products and act as a space for the sales teams to engage both new and existing customers.
It is essential that this space is maintained to a very high standard, ensuring that as an onsite presence you provide a fantastic customer and employee experience.
This position would suit someone with previous experience in roles such as an office manager, facilities manager or community manager.
Day to day you are responsible for greeting visitors, arranging internal and external meetings including catering. Facilities management will play a huge part in this role and you will find yourself responsible for managing planned and maintenance and repairs with our third party vendors.
You will be responsible for:
All visitors (customers, colleagues, contractors) are welcomed and signed in/registered on
site, including issuing site induction and safety information, providing, and serving refreshments to customers.
Monitor and ensure site housekeeping and cleanliness are delivered to highest quality level, including purchasing/ replenishing consumables and supplies.
Directing and enabling planned contractors to access the site/building for planned maintenance and repairs.
Managing all building issue queries, investigating, following up and ensuring building issues are resolved to a satisfactory level.
Diary Management of the site and the arrangement for smooth running of meetings for customers.
Ensure compliance with best practice, policies, and procedures. Ensuring delivery of PPM in line with agreed timelines and monitors vendors to ensure delivery in line with SLAs.
Partner with stakeholders acting as a go-to person in relation to all facilities activities on site ensuring potential roadblocks are identified and removed for efficient running of the site.
First Aider and Fire Marshall (trained in house).
Providing assistance for the wider employee experience and workplace team with adhoc requests and specific project related tasks
Develop a close working relationship with all associated vendors to deliver a high quality service.
Please note, if we receive sufficient interest in this role we reserve the right to close the vacancy early, so if you're interested in the role we would encourage you to apply as soon as possible to avoid missing out on the opportunity.
Who we are:
Here at Konica Minolta, we are leaders in the provision of managed print and document workflow solutions, enterprise content management and technology optimisation. As this landscape changes, we're adapting – join us on our journey to transform our digital software offerings!
What is it like working at Konica Minolta?
We are centred on embracing a #growthmindset, inspiring excellence and encouraging teams and leaders to bring their best each day.
Be part of a company that has been certified by the Top Employers Institute for 6 years in a row
Join Employee Network Groups to drive our wellbeing and diversity & inclusion initiatives
We are a choice based working employer, work anywhere that will allow you to bring your best self to your role!
What do you get in return:
26 days holiday, plus bank holidays, and the option to purchase more days if needed
Training and support with our UK based training academy
Access to some amazing learning tools, including a license with award winning learning content provider Cornerstone Anytime, as well as a range of courses - everything you need to help you develop your career pathway and meet your ambitions.
Life assurance options
A generous pension plan, invest your contributions to maximise your pension pot
Discounts on activities, technology and restaurants
An independent employee assistance programme for all employees and their immediate family, giving 24/7 access to experts in health & wellbeing
Free eye test voucher
An extra paid day off to dedicate to volunteer projects
An extra paid day off to focus on your mental health
Don't meet every single requirement?
Studies have shown that women and people from ethnic minorities are less likely to apply to jobs unless they meet every single qualification. At Konica Minolta we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for us!
We are proud to be a Disability Confident employer! If you require any reasonable adjustments please put this on your application or email us at recruitment@konicaminolta.co.uk.
Additionally, we are open to discussing flexible working arrangements and job-sharing opportunities. If you are interested in this great opportunity, we encourage you to apply today or reach out for a confidential discussion. We look forward to hearing from you!
Location: Dunstable, Luton - Travel to other UK sites may be required
Salary: £28,000 & 10% discretionary bonus
We are looking to recruit a Workplace Experience Coordinator to join our team on a 15 month Fixed Term Contract covering a maternity leave.
You will be primarily based at our Client Engagement Centre in Dunstable, Luton, however there may be times where you are require to visit our other sites – Nottingham & Basildon for planned preventative maintenance checks
The client engagement Centre is a brand new building and will house some of our products and act as a space for the sales teams to engage both new and existing customers.
It is essential that this space is maintained to a very high standard, ensuring that as an onsite presence you provide a fantastic customer and employee experience.
This position would suit someone with previous experience in roles such as an office manager, facilities manager or community manager.
Day to day you are responsible for greeting visitors, arranging internal and external meetings including catering. Facilities management will play a huge part in this role and you will find yourself responsible for managing planned and maintenance and repairs with our third party vendors.
You will be responsible for:
All visitors (customers, colleagues, contractors) are welcomed and signed in/registered on
site, including issuing site induction and safety information, providing, and serving refreshments to customers.
Monitor and ensure site housekeeping and cleanliness are delivered to highest quality level, including purchasing/ replenishing consumables and supplies.
Directing and enabling planned contractors to access the site/building for planned maintenance and repairs.
Managing all building issue queries, investigating, following up and ensuring building issues are resolved to a satisfactory level.
Diary Management of the site and the arrangement for smooth running of meetings for customers.
Ensure compliance with best practice, policies, and procedures. Ensuring delivery of PPM in line with agreed timelines and monitors vendors to ensure delivery in line with SLAs.
Partner with stakeholders acting as a go-to person in relation to all facilities activities on site ensuring potential roadblocks are identified and removed for efficient running of the site.
First Aider and Fire Marshall (trained in house).
Providing assistance for the wider employee experience and workplace team with adhoc requests and specific project related tasks
Develop a close working relationship with all associated vendors to deliver a high quality service.
Please note, if we receive sufficient interest in this role we reserve the right to close the vacancy early, so if you're interested in the role we would encourage you to apply as soon as possible to avoid missing out on the opportunity.
Who we are:
Here at Konica Minolta, we are leaders in the provision of managed print and document workflow solutions, enterprise content management and technology optimisation. As this landscape changes, we're adapting – join us on our journey to transform our digital software offerings!
What is it like working at Konica Minolta?
We are centred on embracing a #growthmindset, inspiring excellence and encouraging teams and leaders to bring their best each day.
Be part of a company that has been certified by the Top Employers Institute for 6 years in a row
Join Employee Network Groups to drive our wellbeing and diversity & inclusion initiatives
We are a choice based working employer, work anywhere that will allow you to bring your best self to your role!
What do you get in return:
26 days holiday, plus bank holidays, and the option to purchase more days if needed
Training and support with our UK based training academy
Access to some amazing learning tools, including a license with award winning learning content provider Cornerstone Anytime, as well as a range of courses - everything you need to help you develop your career pathway and meet your ambitions.
Life assurance options
A generous pension plan, invest your contributions to maximise your pension pot
Discounts on activities, technology and restaurants
An independent employee assistance programme for all employees and their immediate family, giving 24/7 access to experts in health & wellbeing
Free eye test voucher
An extra paid day off to dedicate to volunteer projects
An extra paid day off to focus on your mental health
Don't meet every single requirement?
Studies have shown that women and people from ethnic minorities are less likely to apply to jobs unless they meet every single qualification. At Konica Minolta we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for us!
We are proud to be a Disability Confident employer! If you require any reasonable adjustments please put this on your application or email us at recruitment@konicaminolta.co.uk.
Additionally, we are open to discussing flexible working arrangements and job-sharing opportunities. If you are interested in this great opportunity, we encourage you to apply today or reach out for a confidential discussion. We look forward to hearing from you!
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.