Health Records Digital Administrator | Great Western Hospitals NHS Foundation Trust
| Posting date: | 02 April 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £22,383 per annum |
| Hours: | Full time |
| Closing date: | 02 May 2024 |
| Location: | SWINDON, SN3 6BB |
| Company: | The Great Western Hospitals NHS FT |
| Job type: | Permanent |
| Job reference: | 6163409/249-6163409 |
Summary
To provide an efficient Health Records Service throughout the Trust in both paper and digitized records in accordance with relevant policies and procedures. To priorities' duties to meet the changing and conflicting demands of the Trust, ensuring that paper records are available, prepared and correctly formatted. To maintain a high level of quality & accuracy when preparing and scanning digital records and carry out duties on any section as required by the department.
• To retrieve and prepare paper case notes required for outpatient clinics either by tracking and despatching records in response to requests/pulling lists or prepping/scanning case notes ready to commit to Electronic Document Repository Management System (EDRMS).
• To work with the digital Records team leads for digitising case notes, to move from paper to digital records. Prepping, scanning and data quality, accessing the digitised records. All staff will be required to prepare, index and scan records following the Trusts policy & procedure.
• Retrieve loose paper records/ skinny files from departments in readiness for scanning.
• To ensure case note files are correctly formatted, well presented and in good condition.
• To print lists / labels in advance of clinics
Our STAR values are at the heart of everything we do. You can expect to see them in the way we act and the way we treat each other. Our values make us who we are. We will expect your values and behaviours to reflect the STAR Values of the organisation:
Service - We will put our patients first
Teamwork - We will work together
Ambition - We will aspire to provide the best service
Respect - We will act with integrity
• To deliver case notes/skinny files to clinics around the Trust.
• To search for case notes which are tracked to other areas within the Trust for appointments.
• To ensure all records are tracked correctly using the Case note tracking system on PAS.
• To prioritise duties to meet the changing and conflicting demands in Outpatient clinics, rescheduling tasks as necessary and providing a prompt response to requests for records required at short notice.
• To archive case notes according to local procedure, updating the Patient administration system (PAS).
Please see Job Description for full details.
This advert closes on Wednesday 10 Apr 2024
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