Administrator
| Posting date: | 28 March 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £20,000 - £30,000 |
| Hours: | Full time |
| Closing date: | 27 April 2024 |
| Location: | UK |
| Company: | Carter Jonas |
| Job type: | Permanent |
| Job reference: | 412 |
Summary
Job Advert
An exciting opportunity has arisen within our Property & Asset Management team in Oxford, for a driven individual to join the team
as an administrator. The post holder will take ownership of all relevant administrative duties, working alongside the property and
asset management team providing efficient, high level support, including management of health and safety compliance, invoicing and
client management, anti-money laundering checks and other compliance due diligence, call handling, typing and preparation of
communications and documents, maintenance of file systems, diary management and other administrative duties as required.
We offer a highly competitive salary package, with flexible benefits allowing you to choose those that suit your personal
circumstances including purchasing additional leave, health cash plans, cycle to work scheme and so on! In addition, we welcome
applications from those seeking flexible or agile working arrangements, and these can be discussed at the application stage.
Main Tasks:
* Produce accurate and well-presented documents including reports, client correspondence, presentations, and spreadsheets within
agreed time frames, following accurate data inputting into TRAMPS or Excel.
* Process invoices and support in the preparation of departments budgets and forecasts.
* Liaise with the property managers to ensure the health and safety trackers are kept up to date and works are commissioned.
* Maintain close communication with other administrators across different divisions to always ensure efficient running of the
department.
* Undertake general administration tasks within the team and office to ensure the smooth running of the business.
* Develop and maintain a working knowledge of compliance information such as money laundering and clients’ compliance systems
(for administrative purposes)
* Assist Surveyors in the smooth day to day running of a nationwide portfolio of properties.
* Man the helpdesk and respond within agreed timescales to enquiries or faults logged.
* Assist with the preparation of annual service charge budget and reconciliation reports.
* Update records and maximise the use of databases to ensure client and tenant details are up to date.
* Assist surveyors with occasional site visits.
* Carry out timely and accurate administration of databases.
* Handling minor property repairs and maintenance issues.
This job description is not exhaustive, and the jobholder may be required to undertake additional duties from time to time to
ensure the smooth running of the team and office.
What will it take to be successful?
The ideal candidate will have experience of managing a varied workload, excellent team building skills and will be able to take a
flexible approach when managing your priorities, ensuring deadlines are met. To be successful you will need strong attention to
detail, excellent communication skills, and experience using MS programmes. You will have a professional outlook, and the desire
to contribute to the success of a busy team. You must have experience of working in a busy client focused environment, knowledge
of the property industry is desirable, but not essential. Ideally you will have an interest in our industry, be eager to learn and
work efficiently and effectively under the pressures of a thriving office. We offer a supportive team environment and the
opportunity to develop your knowledge of the property industry.
An exciting opportunity has arisen within our Property & Asset Management team in Oxford, for a driven individual to join the team
as an administrator. The post holder will take ownership of all relevant administrative duties, working alongside the property and
asset management team providing efficient, high level support, including management of health and safety compliance, invoicing and
client management, anti-money laundering checks and other compliance due diligence, call handling, typing and preparation of
communications and documents, maintenance of file systems, diary management and other administrative duties as required.
We offer a highly competitive salary package, with flexible benefits allowing you to choose those that suit your personal
circumstances including purchasing additional leave, health cash plans, cycle to work scheme and so on! In addition, we welcome
applications from those seeking flexible or agile working arrangements, and these can be discussed at the application stage.
Main Tasks:
* Produce accurate and well-presented documents including reports, client correspondence, presentations, and spreadsheets within
agreed time frames, following accurate data inputting into TRAMPS or Excel.
* Process invoices and support in the preparation of departments budgets and forecasts.
* Liaise with the property managers to ensure the health and safety trackers are kept up to date and works are commissioned.
* Maintain close communication with other administrators across different divisions to always ensure efficient running of the
department.
* Undertake general administration tasks within the team and office to ensure the smooth running of the business.
* Develop and maintain a working knowledge of compliance information such as money laundering and clients’ compliance systems
(for administrative purposes)
* Assist Surveyors in the smooth day to day running of a nationwide portfolio of properties.
* Man the helpdesk and respond within agreed timescales to enquiries or faults logged.
* Assist with the preparation of annual service charge budget and reconciliation reports.
* Update records and maximise the use of databases to ensure client and tenant details are up to date.
* Assist surveyors with occasional site visits.
* Carry out timely and accurate administration of databases.
* Handling minor property repairs and maintenance issues.
This job description is not exhaustive, and the jobholder may be required to undertake additional duties from time to time to
ensure the smooth running of the team and office.
What will it take to be successful?
The ideal candidate will have experience of managing a varied workload, excellent team building skills and will be able to take a
flexible approach when managing your priorities, ensuring deadlines are met. To be successful you will need strong attention to
detail, excellent communication skills, and experience using MS programmes. You will have a professional outlook, and the desire
to contribute to the success of a busy team. You must have experience of working in a busy client focused environment, knowledge
of the property industry is desirable, but not essential. Ideally you will have an interest in our industry, be eager to learn and
work efficiently and effectively under the pressures of a thriving office. We offer a supportive team environment and the
opportunity to develop your knowledge of the property industry.
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.