PA to Head of Service
| Posting date: | 09 April 2024 |
|---|---|
| Hours: | Full time |
| Closing date: | 08 May 2024 |
| Location: | Portsmouth, PO1 2AL |
| Company: | Portsmouth City Council |
| Job type: | Permanent |
| Job reference: | 3073 |
Summary
Salary: Band 6, £24,073 to £29,777 per annum
Contract: Permanent
Hours: Full time (37 hours per week)
Closing Date: Sunday 7 April 2024, 23:59.
Interview Dates: Tuesday 16 / Wednesday 17 April 2024
Portsmouth City Council
Portsmouth is a great waterfront city and a vibrant place to live and work. It is an island city with an “inner city” feel, a seaside location packed with attractions and events, and the advantage of fantastic countryside on its doorstep. With fast road and rail links to London, Brighton and major airports, and ferry links to Europe, it is the perfect place to live and work. Portsmouth has a strong history of partnership working and has successfully integrated several local services.
The Service:
In Portsmouth we are passionate about all our children and young people enjoying a healthy, happy, and safe childhood that gives them the opportunity to get the best out of life and a good transition into adulthood.
The Children and Families Services supports and protects Portsmouth’s most vulnerable children and young people enabling them to lead safer, healthier, and more fulfilling lives. It also acts as the corporate parent for the city’s Looked After Children.
The Role:
You will provide a high level of Personal Assistant support to the Heads of Children and Families and the Deputy Director of Children's Service. You will work as part of a team to ensure the smooth running of day-to-day administration and provide Personal Assistant support to the Director. Your duties will include calendar, email and correspondence management, dealing with phone calls, liaison with Council Members and other external agencies, agendas and minute-taking for meetings, co-ordination of responses to complaints and enquiries, supporting preparation for Ofsted inspections, raising purchase orders, assisting with recruitment, and co-ordinating and facilitating workshops.
Please read the job profile for the full details of this role.
What you'll need to succeed
You will have:
- Experience of working for a Head of Service Senior Manager (or equivalent) providing a high-quality Secretarial/Personal Assistant service.
- Excellent IT skills in Microsoft Office applications (including Word, Excel, PowerPoint and Outlook) and experience of using databases.
- Good literacy and numeracy skills. GCSE level or equivalent in English and Maths is required due to the administrative work involved in the role.
- Experience of managing diaries and meetings, excellent communication, minute-taking and organising skills, awareness of Data Protection, Safeguarding and confidentiality, a proactive attitude to work, attention to detail, personal resilience, a customer focus, and an understanding and empathetic approach to the work of Children's Social Care.
Please read the job profile for the full details of this role.
What you'll get in return
We really appreciate our employees and fully realise they are essential to our success and look to offer an inclusive, supportive working environment where employees can reach their potentials with a healthy work life balance, offering the following rewards:
- Generous annual leave (27 days per year rising to 31, pro rata for part time hours) with the potential to purchase additional leave.
- A fantastic pension which allows you the opportunity to pay in more for that greater return.
- Access to a wide range of training and development opportunities including apprenticeships.
- Extensive wellbeing support through the Employee Assistance Programme
- Discount on travel, travel loans and the bike loan scheme.
- Discounts on a wide range of goods and services – access a range of discounts and offers from thousands of restaurants, shops and more.
Staff rewards: https://careers.portsmouth.gov.uk/working-for-the-council/
Additional Information:
The full job profile is attached here.
Contact Details for an Informal Discussion:
Kelly Rooker, PA to the Strategic Director, kelly.rooker@portsmouthcc.gov.uk 023 92 841 202, or Rachel Mckeever, Business Manager, rachel.mckeever@portsmouthcc.gov.uk 023 92 841 705.
A commitment to our values
We are committed to our values of respect, integrity, collaboration, inclusivity and being people-focussed. These values set out how we can contribute to the success of the council and our own success as individuals. Learn more about our values and behaviours.
Application process:
We are a disability confident employer - committed to ensuring that our recruitment and selection process is inclusive and accessible and welcome applications from all areas of society.
Remember to demonstrate why you are suitable against each of the points described in the 'Who is the Person' points on the Job Profile using examples from your experience or transferable skills. This might be through qualifications or descriptive examples from your work / personal experience, which clearly illustrates what you did and the effect it had.
Please ensure you provide your full education history from secondary school, include name/address of establishment, details of relevant qualifications & awarding body.
Please explain any gaps - this is essential for all safeguarding children's roles.
You may wish to attach an additional letter or document to supplement your application.
We will email applicants from time to time; please ensure you check e-mail folders as sometimes our e-mails may go into spam/junk folders.
We look forward to speaking with you soon. Should you require any support in completing the application form please contact recruit@portsmouthcc.gov.uk