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Kickstart - Kickstart Admin Assistant

Job details
Posting date: 01 October 2021
Hours: Part time
Closing date: 28 January 2022
Location: Leicester, LE54PW
Company: DWP Kickstart Scheme
Job type: Temporary
Job reference: V0000335908

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Summary


To apply for this job, you must be claiming Universal Credit and 16 to 24 years old.

EMPLOYER
University Hospitals of Leicester NHS Trust

JOB SUMMARY
A variety of Kickstart Admin Assistant positions are available for individuals who wish to work in a fast paced environment while developing a wide range of administrative skills and knowledge which will assist the Kickstart employee to complete their 6 month programme and develop employability skills to progress their career.
Key duties and responsibilities
To undertake a Kickstart programme which could lead to qualifications at level 1 or 2 in maths, English and level 1 ICT. There will also be opportunity to complete a Preparing to Work in Health and Social Care Employability programme, Job Hunt and Being Interviewed courses and a range of other relevant self-development or guided learning modules. To actively participate in their own development as agreed with the line manager.
Under supervision the post holder will provide admin support across a range of duties which could include;
Making room bookings and appointments
Answering the phone and taking messages
Collecting and recording data
Support notice board displays
Inputting data into systems
Photocopying
Taking minutes
Supporting events and room set up and close down
Supporting awareness events for service/apprenticeships
Provide correct up to date information/advice to colleagues, other departments within the Trust, external organisations and the general public; communicating with customers effectively face to face, in writing, or by telephone
Develop a good working knowledge of the service
Creating and maintaining files
Book appointments
Data inputting
Reception duties.
Other Duties:
In addition to the key job responsibilities detailed in this job description all employees at University Hospitals of Leicester NHS Trust are expected to comply with the general duties.
We are a very diverse organisation in the heart of a very diverse city and we welcome attracting a diverse workforce to support our services. We are committed to helping individuals overcome barriers to work and reasonable adjustments will be considered. This may include where possible adjusted working times, change of work location or consideration of alternative roles.
Please ensure you have 3 full years of references up to the date of application ready at the point of application. These should include all employers and can also be character references from set roles or education establishments. The Job Centre has a list of acceptable referees.

SKILLS NEEDED
Commitment to Trust Values and Behaviours
Must be able to demonstrate behaviours consistent with the Trust’s Values and Behaviours

Education / Qualifications
Educated to GCSE level
Functional Skills at level 1 or above

Knowledge, skills and ability

Evidence of good written skills
Good communication skills verbal
Able and willing to follow instruction and learn new tasks
Able to work flexibly as part of a team
Willing to learn and to take responsibility for their own development
Willing to organise own workload
Able to attend work at the required times, commitment to completing the Kickstart placement
Understanding of Confidentiality and General Data Protection Act
Awareness of Equality and Valuing Diversity Principle

WORKING HOURS
Varies, to be confirmed at the Interview

HOURLY RATE
National Minimum Wage

ADDITIONAL EMPLOYABILITY SUPPORT
A bespoke Kickstart workbook with embedded reflection tools record what they have done/achieved to translate to CV / job applications; Personal development plan. E-Induction and Statutory and Mandatory training relevant to role. Access and account on the online learning portal. Access to employability skills training; The Job Hunt, CV Writing and NHS application form tips and Being Interviewed. Opportunities to discuss transferrable skills and how the Kickstart experience can be applied more widely in to job applications. Functional skills maths and English at level 1 and 2 (as relevant) ICT functional skills level 1 (as relevant) Opportunity to complete personal development/ work skills. Access to staff health and wellbeing support. Regular 121’s / progress meetings/conversations with line manager Line manager / mentor in the work place specific to role to guide and support work but also to have career and development conversations Information on health and care careers, job and training opportunities e.g. vacancies, apprenticeships or support with applications Support for Kickstart participants to achieve skills in their roles area of work to enable them to apply for posts across health and social care Access to a range of internal and national Skills for Health/eLearning for Health online courses and training developing work skills and personal skills. Opportunities to shadow / talk to people working in health and social care. Access to library facilities and services and a free Hospital Hopper bus to move between hospital sites and around the City Funded training where identified with line manager is relevant to role /career goal and achievable within duration of scheme. A reference at end of placement. Follow up from the workforce development team 2 weeks post start and at intervals during the scheme to check progress and discuss job and career plans. Interview for Kickstart applicants who apply for a post and meet selection and shortlisting criteria

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