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Kickstart - HR Admin Assistant

Job details
Posting date: 04 December 2021
Hours: Part time
Closing date: 15 December 2021
Location: Plymouth, PL14EL
Company: DWP Kickstart Scheme
Job type: Temporary
Job reference: V0000293552

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Summary


To apply for this job, you must be claiming Universal Credit and 16 to 24 years old.

EMPLOYER
Real Ideas Trading Ltd.

JOB SUMMARY
Job Purpose:

Operating as a member of the Resourcing and Facilities team, you will work closely with the HR and Training Coordinator and Head of Resourcing to maintain accurate employee records, assist with compliance and help with reviewing templates and processes.

Main Duties and Responsibilities:

Help maintaining Real Ideas HR online systems by ensuring they are up to date including uploading documents from personnel files on S drive
Scheduling, running checks, producing reports and issuing certificates for in-house training
Induction – assist with scheduling, reviewing and updating the current staff induction process
Assist with checking compliance with key employment and health & safety legislation
Help with formatting existing Real Ideas HR Templates
Help to automate and create workflows, e.g. intake forms, application forms, etc.
Creating and monitoring policy review timetables
Field general enquiries and ensure specific enquiries are signposted to the correct areas of business – adding value to these interactions where possible
General filing and office duties such as dealing with post, answering the telephone and booking appointments and travel arrangements for staff

SKILLS NEEDED
Skills:
Strong attention to detail
Ability to work to tight deadlines and produce clear outcomes
Teamwork, collaboration and co-production.
Good organisational skills
Commitment to excellent customer service
Work flexibly and prioritise tasks
Ability to communicate at variety of levels.
Proficient in the use of IT including web-based applications, Microsoft Word and Excel
Experience:
Experience of collating data
Working with others to achieve common goals
File management/organising documents.
Creating reports and documents for consideration by others.

Qualification:
Level 2 (or equivalent) Maths and English

Knowledge:
Awareness and understanding of the need for confidentiality when collating and sharing commercially sensitive data
Knowledge of Customer Relationship Management (CRM) and Information Management Systems (IMS)

Behaviours:
Adaptability - Looking at your ability to adapt to change
Culture Fit - Do you share our beliefs/values and bring about diversity within Real Ideas?
Collaboration - Can you collaborate effectively and work well with others?
Growth Potential - Do you have the potential to grow with Real Ideas and can evidence goal setting and motivation?
Prioritisation - Are you able to decide which task needs to be tackled immediately and which ones can wait – someone who can manage their time and prioritise effectively.

WORKING HOURS
To be agreed

HOURLY RATE
£9.50 per hour (Real Living Wage)

ADDITIONAL EMPLOYABILITY SUPPORT
Direct support and mentoring from the HR & Training Coordinator and the Head of Resourcing.
On the job training including access to our employee handbook, e.g. customer service, art of sales, content creation, etc.
iHASCO online courses in health & safety, equality & diversity, manual handling, GDPR and Display Screen & Equipment.
Access to Real Ideas portfolio of digital badges including employability support, e.g. writing a CV.

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