Accounts Payable Administrator

Job details
Posting date: 16 April 2021
Hours: Full time
Closing date: 15 May 2021
Location: Reading, RG6 1RA
Company: BaxterStorey
Job type: Permanent
Job reference: 0867f83f-db17-43cf-b203-c7fc48964f37

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Accounts Payable Administrator

  • £20,000 - £25,000
  • Reading Head Office

WSH is the parent company for leading brands operating in the catering and hospitality sectors. Our brands operate in diverse sectors, including:

  • Public spaces - such as the Science Museum, St Pancras Champagne bar and Dublin Zoo
  • Workspaces - from oil rigs to investments banks
  • Education – primary schools, secondary schools, colleges, and universities

A central support office provides financial and other administrative services to the group companies each of whom retains its own personality and who operate across a number of catering and hospitality markets.

Accounts Payable Administrator benefits:

  • 28 Days holiday inclusive of bank holidays
  • Bespoke training and development
  • Pension
  • Discounts available from choices app, from high street shops to holidays and cinemas

Accounts Payable Administrator requirements:

Supports the Accounts Payable Manager to ensure timely and accurate transactions are paid to agreed terms for approximately 3,000+ Suppliers. Responsible for day to day running of Electronic Invoicing

  • Respond to telephone, e-mail, electronic Invoicing Helpdesk queries within agreed timescales
  • Reporting from electronic invoicing, analyse data and action accordingly
  • Provide ongoing support for both suppliers (including electronic invoicing) and the WSH Business
  • Review and correct failed documents with validation errors to integrate ready for payment
  • Monitor queues and failed documents to communicate to suppliers to transmit within agreed timelines
  • Overseeing the day to day running of designated supplier accounts and addressing urgent issues to resolution
  • Reconciliation of supplier accounts while staying in compliance with company policies and procedures including correcting adjustments & unallocated cash
  • Set-up new suppliers on accounting system including changes to bank details and copy over suppliers to other trading companies ensuring all master checks are adhered to
  • Assist with month-end closing process
  • Process documents in line with current policies to Accounts Payable timetable
  • Filing / scanning through the external retention system provider as appropriate

What we would like from our Accounts Payable Administrator:

  • Extensive knowledge of Microsoft Accounting Package including Electronic Invoicing Portals
  • Attention to detail and accuracy
  • Excellent administration skills including Intermediate level of excel skills & Microsoft Office
  • Strong organisational skills with ability to multi-task while meeting strict deadlines
  • Good communication skills both written and verbal
  • Analytical and problem-solving skills
  • Excellent Team player
  • Good understanding of working to strict timetables
  • Excellent GDPR awareness

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