Administration Assistant
| Posting date: | 08 June 2026 |
|---|---|
| Salary: | £25,760.00 to £27,476.00 per year |
| Additional salary information: | £25760.00 - £27476.00 a year |
| Hours: | Full time |
| Closing date: | 22 June 2026 |
| Location: | Liverpool, L7 8YE |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | C9287-26-0910 |
Summary
The post holder will provide a high quality administrative and support service as part of the Administration Team, co-ordinating and managing documentation and maintaining accurate record and distribution systems to support the effective delivery of the service. Main duties and responsibilities include: Manage and maintain document and data control processes using defined systems, ensuring a clear and accurate audit trail (logging, filing, version control and distribution). Provide relevant progress updates and reports to the appropriate Manager and proactively highlight risks, issues or discrepancies. Support quality and governance within the team by capturing key processes and reviewing them regularly, suggesting improvements where appropriate. Attend and minute meetings as required; maintain action/decision logs, follow up actions and provide updates to support delivery against deadlines. Provide day-to-day administrative support including diary co-ordination, arranging meetings/venues (and where required, catering), managing correspondence, telephone calls and enquiries, and undertaking general office duties (typing, photocopying, scanning, distributing and filing). Maintain an effective bring forward system to ensure deadlines are met and actions are completed appropriately, with minimal supervision. Support the Manager with induction and supervision of new staff and with implementing policies and procedures. Co-operate fully with new technology and new ways of working; take responsibility for self-development and complete mandatory training as required. Communication and ways of workingThe post holder will demonstrate excellent written and verbal communication skills when liaising with team members, Trust personnel and external bodies, and will represent the department professionally at all times. Equality, diversity and inclusionAll staff are expected to act in ways that support equality and diversity, treat everyone with dignity and respect, and recognise and report behaviour that undermines equality in line with Trust policy. Confidentiality, information governance and recordsConfidentiality and data protection must be maintained at all times. The post holder is responsible for accurate record keeping and information quality, ensuring data is complete, accurate and stored/retained in line with Trust policies (including requirements relating to Freedom of Information requests). Infection prevention, health & safety and safeguardingAll staff will adhere to infection control policies and procedures and contribute to managing risk and maintaining a safe working environment. Staff must act in ways that safeguard the health and wellbeing of children and vulnerable adults and complete required training. In carrying out these duties you will be expected to role model LUHFT values and behaviours: being Caring in how you support colleagues and service users, Fair in how you treat people and speak up, and Innovative by learning, sharing ideas and helping improve how we work.