Senior Administration and Data Assistant
| Posting date: | 02 June 2026 |
|---|---|
| Hours: | Full time |
| Closing date: | 15 June 2026 |
| Location: | Newcastle-upon-Tyne, Tyne and Wear, NE16 5AR |
| Company: | Teaching Vacancies |
| Job type: | Permanent |
| Job reference: | fd755a1f-ed46-4ce5-bd7e-517a2d129ce3 |
Summary
What skills and experience we're looking for
Whickham is a school at the heart of the community. It is a place in which everybody is valued and where learning is cherished in a safe, caring and supportive environment. A school where everyone is inspired to be the best they can be.
Core Purpose
The Senior Administrative Assistant plays a key role in the effective running of the school office and school MIS (management information system), with specific responsibility on one day each week for arranging staff cover for lessons and duties. The post holder will also support Sixth Form administration and be involved in the transition process for new students.
This role requires excellent organisational skills, discretion, and the ability to work calmly under pressure in a busy school environment. You will provide administrative support in the main office and cover during the school holiday periods.
Hours of Work:
37 Hours per week (as outlined below), with flexibility required to adjust hours accordingly in order to provide cover for staff absence, including working until 5:00pm when necessary
• Monday, Tuesday & Thursday 8.30 - 4.30
• Wednesday: 7.15-3.15
• Friday: 8.30 - 4.00 on Fridays
All year round (Annual leave to be taken during school holidays)
Are you ready to lead our team?
Want to see it for yourself? We actively encourage visits. Contact Joanne Brown at jbrown@whickhamschool.org to arrange a time that works for you.
Application deadline: 9am on Monday 15th June
Submit to: recruitment@whickhamschool.orgApplication forms: Download from the Whickham School website where you'll also find the full job description, person specification and further details about the school and role.
Whickham School is committed to safeguarding and promoting the welfare of children and young people. This post is subject to an enhanced DBS check and satisfactory references in line with Keeping Children Safe in Education (KCSIE). We expect all staff to share our commitment to safeguarding.
What happens next?
• Download the full job description and person specification from our website
• Visit us (optional but highly recommended) – see our facilities, meet the team and experience Whickham
• Complete your application
• Submit by 9am on Monday 15th June
• Interviews will be held on Friday 26th June
Questions - Contact Joanne Brown (Admin Manager) at jbrown@whickhamschool.org
Whickham School is committed to creating a diverse workforce. We’ll consider all qualified applicants for employment without regard to sex, race, religion, belief, sexual orientation, gender reassignment, pregnancy, maternity, age, disability, marriage or civil partnership.
What the school offers its staff
We invest in your growth
We don’t just talk about professional development – we make it happen. As a Senior Data and Admin professional, you’ll play a key role in shaping systems, improving processes and supporting whole-school performance.
Here’s what you’ll get:
• Protected CPD time: 1 hour of dedicated professional learning every fortnight, ringfenced in your working schedule
• Meaningful development opportunities: Training tailored to your role, professional interests and long-term career aspirations – not generic box-ticking exercises
• Accredited training packages: Access to nationally recognised qualifications and specialist development opportunities across leadership, data, systems and education support services
• Opportunity to influence and lead: A chance to contribute to strategic school priorities, develop operational excellence and drive continuous improvement across administrative and data function
Modern facilities that support great work
• Modern systems and technology to support efficient, effective ways of working
• Access to well-equipped workspaces and high-quality digital infrastructure
• Opportunities to work collaboratively across teams and contribute to school-wide projects and improvement initiatives
The practical benefits
• Salary sacrifice schemes, including bicycle and electric vehicle leasing
• Higher priority for your children’s admission to our heavily oversubscribed school
• Modern facilities with the latest display technology across the school
• A supportive, values-led environment where your contribution is recognised and your development matters
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Whickham is a school at the heart of the community. It is a place in which everybody is valued and where learning is cherished in a safe, caring and supportive environment. A school where everyone is inspired to be the best they can be.
Core Purpose
The Senior Administrative Assistant plays a key role in the effective running of the school office and school MIS (management information system), with specific responsibility on one day each week for arranging staff cover for lessons and duties. The post holder will also support Sixth Form administration and be involved in the transition process for new students.
This role requires excellent organisational skills, discretion, and the ability to work calmly under pressure in a busy school environment. You will provide administrative support in the main office and cover during the school holiday periods.
Hours of Work:
37 Hours per week (as outlined below), with flexibility required to adjust hours accordingly in order to provide cover for staff absence, including working until 5:00pm when necessary
• Monday, Tuesday & Thursday 8.30 - 4.30
• Wednesday: 7.15-3.15
• Friday: 8.30 - 4.00 on Fridays
All year round (Annual leave to be taken during school holidays)
Are you ready to lead our team?
Want to see it for yourself? We actively encourage visits. Contact Joanne Brown at jbrown@whickhamschool.org to arrange a time that works for you.
Application deadline: 9am on Monday 15th June
Submit to: recruitment@whickhamschool.orgApplication forms: Download from the Whickham School website where you'll also find the full job description, person specification and further details about the school and role.
Whickham School is committed to safeguarding and promoting the welfare of children and young people. This post is subject to an enhanced DBS check and satisfactory references in line with Keeping Children Safe in Education (KCSIE). We expect all staff to share our commitment to safeguarding.
What happens next?
• Download the full job description and person specification from our website
• Visit us (optional but highly recommended) – see our facilities, meet the team and experience Whickham
• Complete your application
• Submit by 9am on Monday 15th June
• Interviews will be held on Friday 26th June
Questions - Contact Joanne Brown (Admin Manager) at jbrown@whickhamschool.org
Whickham School is committed to creating a diverse workforce. We’ll consider all qualified applicants for employment without regard to sex, race, religion, belief, sexual orientation, gender reassignment, pregnancy, maternity, age, disability, marriage or civil partnership.
What the school offers its staff
We invest in your growth
We don’t just talk about professional development – we make it happen. As a Senior Data and Admin professional, you’ll play a key role in shaping systems, improving processes and supporting whole-school performance.
Here’s what you’ll get:
• Protected CPD time: 1 hour of dedicated professional learning every fortnight, ringfenced in your working schedule
• Meaningful development opportunities: Training tailored to your role, professional interests and long-term career aspirations – not generic box-ticking exercises
• Accredited training packages: Access to nationally recognised qualifications and specialist development opportunities across leadership, data, systems and education support services
• Opportunity to influence and lead: A chance to contribute to strategic school priorities, develop operational excellence and drive continuous improvement across administrative and data function
Modern facilities that support great work
• Modern systems and technology to support efficient, effective ways of working
• Access to well-equipped workspaces and high-quality digital infrastructure
• Opportunities to work collaboratively across teams and contribute to school-wide projects and improvement initiatives
The practical benefits
• Salary sacrifice schemes, including bicycle and electric vehicle leasing
• Higher priority for your children’s admission to our heavily oversubscribed school
• Modern facilities with the latest display technology across the school
• A supportive, values-led environment where your contribution is recognised and your development matters
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.