Operations Manager
| Posting date: | 21 May 2026 |
|---|---|
| Hours: | Part time |
| Closing date: | 20 June 2026 |
| Location: | East Midlands, UK |
| Remote working: | Fully remote |
| Company: | Viva IT Limited |
| Job type: | Permanent |
| Job reference: |
Summary
As our Operations Manager, you’ll wear many hats. You’ll make sure the day-to-day works seamlessly, while helping us lay the foundations to scale. This is a hands-on, varied role. You’ll work directly with all teams supporting the business general business operations.
Key Responsibilities
- Finance & Admin: Manage bookkeeping, expenses, payroll coordination, invoicing, and supplier contracts (working with our external accountants).
- Compliance Support: Help maintain GDPR and ISO policies, procure audits and reporting.
- HR & People: Coordinate recruitment logistics, on-boarding, HR record-keeping, and staff wellbeing processes.
- Process & Tools: Document and develop repeatable procedures to scale all areas of the business.
- General Operations: Keep the wheels turning, ad-hoc projects and team coordination.
About You
- 3+ years’ experience in operations, office management, or business support, ideally in a startup, fintech, or SaaS company.
- Ideally, professional qualifications that complement the role, such as:
- Business Administration
- Operations Management
- Technology Management
- ITIL Certification
- Project Management
- Certified Scrum Master
- Strong organisational skills with the ability to juggle multiple responsibilities.
- Comfortable with finance admin and working with external accountants.
- Familiarity with compliance is a big plus which could include:
- 27001:2022 ISMS Foundation Training
- Tech-savvy — happy to pick up new SaaS tools quickly.
- Self-starter: proactive, reliable, and happy to roll up your sleeves.
What We Offer
- Flexible and part-time days (ideal for 2–3 days a week).
- True remote working within a supportive, collaborative team.
- Opportunity to shape the foundations of a scaling company.
You can opt-in to our private healthcare schema administered by Benenden Health
Salary
Starting salary is negotiated based on previous experience with periodic reviews against a skill matrix. Indicative bands are below, depending on relevant academic background and commercial experience.
1-2y relevant experience: £32k FTE
2y+ relevant experience: £32k+ FTE depending on experience
With relevant qualifications £42k+ FTE
Remote First
We have a mission to become a remote-first company.
It is critical that:
- You have a quiet and comfortable location where you can work from home, equipment will be provided.
- You can travel occasionally (2-4 times a year) for team events in the UK.
- You can work typical office times 09:00 to 17:30 (we’ve not transitioned to full flexible working)
- Must be based in the UK permanently.
Visa and Sponsorships
We are not currently licensed to sponsor a visa, please do not apply if you are seeking sponsorship.
Eligibility to work in the UK
Please ensure that you are eligible to work in the United Kingdom before you apply.
Recruiters
We do not work with recruiters in any capacity. Please do not call us or send unsolicited CV’s.
Location
Although we have a remote team, we do occasionally meet up for social or business critical kick-off meetings. It is important that you can occasionally travel to these venues which will be based around the East Midlands, UK.
Job Directory Websites
If you came to this page via another recruitment website or job directory, please be advised that if you submit your information through the job directory channel, you might not get a response.
Grow with us. Help us to succeed, and we’ll help you to succeed.
If you have a further enquiry that might not be answered on this page, or you would like to apply for a role on our careers page, it is crucial that you contact us via our email address. We will not be able to help via the telephone. Any messages sent to - our careers email address will be picked up by a member of our team.
Key Responsibilities
- Finance & Admin: Manage bookkeeping, expenses, payroll coordination, invoicing, and supplier contracts (working with our external accountants).
- Compliance Support: Help maintain GDPR and ISO policies, procure audits and reporting.
- HR & People: Coordinate recruitment logistics, on-boarding, HR record-keeping, and staff wellbeing processes.
- Process & Tools: Document and develop repeatable procedures to scale all areas of the business.
- General Operations: Keep the wheels turning, ad-hoc projects and team coordination.
About You
- 3+ years’ experience in operations, office management, or business support, ideally in a startup, fintech, or SaaS company.
- Ideally, professional qualifications that complement the role, such as:
- Business Administration
- Operations Management
- Technology Management
- ITIL Certification
- Project Management
- Certified Scrum Master
- Strong organisational skills with the ability to juggle multiple responsibilities.
- Comfortable with finance admin and working with external accountants.
- Familiarity with compliance is a big plus which could include:
- 27001:2022 ISMS Foundation Training
- Tech-savvy — happy to pick up new SaaS tools quickly.
- Self-starter: proactive, reliable, and happy to roll up your sleeves.
What We Offer
- Flexible and part-time days (ideal for 2–3 days a week).
- True remote working within a supportive, collaborative team.
- Opportunity to shape the foundations of a scaling company.
You can opt-in to our private healthcare schema administered by Benenden Health
Salary
Starting salary is negotiated based on previous experience with periodic reviews against a skill matrix. Indicative bands are below, depending on relevant academic background and commercial experience.
1-2y relevant experience: £32k FTE
2y+ relevant experience: £32k+ FTE depending on experience
With relevant qualifications £42k+ FTE
Remote First
We have a mission to become a remote-first company.
It is critical that:
- You have a quiet and comfortable location where you can work from home, equipment will be provided.
- You can travel occasionally (2-4 times a year) for team events in the UK.
- You can work typical office times 09:00 to 17:30 (we’ve not transitioned to full flexible working)
- Must be based in the UK permanently.
Visa and Sponsorships
We are not currently licensed to sponsor a visa, please do not apply if you are seeking sponsorship.
Eligibility to work in the UK
Please ensure that you are eligible to work in the United Kingdom before you apply.
Recruiters
We do not work with recruiters in any capacity. Please do not call us or send unsolicited CV’s.
Location
Although we have a remote team, we do occasionally meet up for social or business critical kick-off meetings. It is important that you can occasionally travel to these venues which will be based around the East Midlands, UK.
Job Directory Websites
If you came to this page via another recruitment website or job directory, please be advised that if you submit your information through the job directory channel, you might not get a response.
Grow with us. Help us to succeed, and we’ll help you to succeed.
If you have a further enquiry that might not be answered on this page, or you would like to apply for a role on our careers page, it is crucial that you contact us via our email address. We will not be able to help via the telephone. Any messages sent to - our careers email address will be picked up by a member of our team.