IPT Administrator - Band 4

Posting date:	21 May 2026
Salary:	£28,392.00 to £31,157.00 per year
Additional salary information:	£28392.00 - £31157.00 a year
Hours:	Full time
Closing date:	27 May 2026
Location:	Chelmsford, CM1 1QH
Company:	NHS Jobs
Job type:	Permanent
Job reference:	D9708-MSE503

Summary

ROLE PURPOSE / SUMMARY The proposed Essex Integrated Care Board (ICB) will be a new organisation formed through the consolidation of three ICB areas in response to the NHSs ambition to deliver a more streamlined, strategic and cost-effective model of health commissioning. The ICB will oversee the commissioning of care for the approximately 2 million people who live in Essex. Operating within a reduced running cost envelope and aligned to the new requirements of ICBs in England, the proposed Essex ICB will focus on improving population health outcomes, health equity and smarter resource allocation. The IPT Administrator role will work as part of the Individual Placements Team (IPT) which commissions complex mental health care packages for individual patients. The post is the central point of the department, assisting with a range of support tasks and responsible for co-ordination and administration of the business of the team. To include the accurate approval of invoices; updating spreadsheets and databases with financial and patient information and liaising with providers finance teams; monthly reconciliation of invoice ledgers Acting as a first point of contact for the team, the administrator will handle enquiries professionally and direct them to the appropriate person. They will manage incoming and outgoing correspondence, draft routine responses, and maintain positive relationships with internal and external stakeholders. As the ICB transitions to become a leaner, more focused strategic commissioning organisation the post holder will be expected to support the Essex ICB in delivering on the three fundamental shifts set out in the NHS 10-year plan: From Treatment to Prevention: Embedding preventative, personalised and population based approaches to commissioning. From Hospital to Community: Championing care model redesign that supports community and neighbourhood health. From Analogue to Digital: Enabling clinically driven transformation through digital innovation, data analytics and evidence based improvement. KEY DUTIES AND RESPONSIBILITIES To deliver on the job description set out above, the job holder will be expected to deliver on the requirements set out below: Policy and service development Support implementation of policy and / or service developments related to IPT, including patient data flow; contractual and commissioning administration; financial data input. Support team to ensure compliance with relevant ICB policies Completes surveys or evaluations to support project delivery Strategy and analysis Helps present insights and reports relating to the team, drawing on complex data, that can be used to inform decision making and delivery Use of data and insight to contribute to reporting, including performance management, financial and quality reporting against agreed contractual or project deliverables Planning and organisation Support development and delivery of project plans relating to communications and engagement, helping develop effective arrangements to support governance, risk management, escalations and reporting Support coordination of meetings and events to support delivery of project plans Capturing effective minutes, actions and decisions from meetings and events Manage competing priorities, prioritizing own resources to effectively deliver agreed tasks or projects Ensure accurate reporting and records management Communications and Partnerships Work collaboratively, modelling inclusive, respectful and compassionate behaviours Supports development of high quality written and verbal briefings Regular use of email and phone communications to deliver administrative tasks Build strong, trust-based relationships across the team and ICB as needed Work effectively in multi-disciplinary teams to help deliver agreed projects / manage directorate Effective management of complex, sensitive and challenging information Financial and resource management Supports monitoring of budget for communications and engagement. Supports administration for the procurement of relevant services Team management and capability building Work as an effective team member, undertaking training as required Support the effective transition of relevant functions to new portfolios within or beyond the ICB to support the new NHS operating model, in line with the requirements of the Model ICB Blueprint Work collaboratively with system partners to facilitate transitional arrangements Maintain a focus on quality, safety and affordability during transition Supporting effective Information Asset Management for the team Other Primarily desk-based work that requires use of visual display units, focused concentration and frequent participation in on-line or in person meetings Expected to be physically on site at least 2 days a week, this may be in the ICB officer, or in a partner location as required Able to use software required to develop report, including ability to deliver high quality documents through Microsoft suite (word, power point, excel) and any other software required. Flexibility and evolving responsibilities As the ICB continues to evolve, portfolios may be subject to change to reflect the needs of the organization, the health and care system and national policy direction. This may include adjustments to areas of responsibility or realignment of reporting structures. KEY RELATIONSHIPS The post holder will need to build constructive relationships with partners from across the health and care system. Key relationships will be with: -Team members -Finance business partners -HR business partners -Business Managers -External Stakeholders