Band 3 Team Administrator - Small Heath Health Centre
| Posting date: | 14 May 2026 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £25,760 - £27,476 per annum, pro rata |
| Hours: | Full time |
| Closing date: | 13 June 2026 |
| Location: | Birmingham, B10 0PG |
| Company: | Birmingham and Solihull Mental Health NHS Foundation Trust |
| Job type: | Contract |
| Job reference: | 7899160/436-7899160 |
Summary
A Vacancy at Birmingham and Solihull Mental Health NHS Foundation Trust.
The post holder will be responsible for undertaking a wide range of administrative and secretarial duties, which includes the receipt of all correspondence, including referrals, ensuring the appropriate action is taken. Processing of clinical letters, reports, case summaries and other correspondence as required by the clinical team.
To act as the focal point of contact and be responsible for the dissemination of information, messages and enquiries for the Community Mental Health Team.
To provide cross cover and support to other teams in the event of absence planned or otherwise.
Liaising with multi-disciplinary team members, other health professionals and staff within the trust, GP’s, Social workers, Service users, Carers and other appropriate agencies
The post holder will work closely with other members of the admin team:
· To maintain confidentiality in relation to patient information and records at all times
· To deal with all telephone calls to the Community Mental Health Team in a professional/appropriate manner, using own initiative.
Organisational
The post holder will be responsible for providing a comprehensive secretarial service which includes:
· Responsibility for the receipt of correspondence and recording of all post to the management Team
· Arranging appointments for the clinical team, booking rooms, booking interpreters and arranging the appropriate equipment.
· Taking informal notes of meetings, circulating appropriate documentation, as and when required
· To be responsible for the accurate filing into the care record and timely retrieval of the same when requested by a member of the team
· Maintenance of an Office Diary to record all types of leave and absence for team managers and meeting information accordingly.
· Ordering and maintaining stationery/non-stock
· To receive referrals, organising urgent referrals as a priority, to allocate and book appointments
Welcome to Birmingham and Solihull Mental Health NHS Foundation Trust. Our 4000 clinical and support staff help us to improve mental health wellbeing and meet the needs of the 70,000 people we serve each year. We provide a range of mental healthcare services across Birmingham and Solihull, as well as specialised services nationally. We also offer medical, nursing and psychology training and are proud of our international reputation for both research and innovation.
Our population is culturally diverse, characterised in places by high levels of deprivation which create an increasing demand for our services and a necessity for us to make sure everyone can access the help they need. We are a team of compassionate, inclusive and committed people working together to provide excellent care to support our community. If you are looking for a place to belong, where you can make a real difference to people’s lives, join our team where our warm welcome is waiting for you.
For further information about the main responsibilities please view the attached jobdescription and person specification.
We highly recommend you submit your application as soon as possible, this post may close earlier than the indicated closing date if a sufficient number of applications are received.
We are unable to support applications from job seekers who require sponsorship to work the United Kingdom (UK)
This advert closes on Monday 25 May 2026
The post holder will be responsible for undertaking a wide range of administrative and secretarial duties, which includes the receipt of all correspondence, including referrals, ensuring the appropriate action is taken. Processing of clinical letters, reports, case summaries and other correspondence as required by the clinical team.
To act as the focal point of contact and be responsible for the dissemination of information, messages and enquiries for the Community Mental Health Team.
To provide cross cover and support to other teams in the event of absence planned or otherwise.
Liaising with multi-disciplinary team members, other health professionals and staff within the trust, GP’s, Social workers, Service users, Carers and other appropriate agencies
The post holder will work closely with other members of the admin team:
· To maintain confidentiality in relation to patient information and records at all times
· To deal with all telephone calls to the Community Mental Health Team in a professional/appropriate manner, using own initiative.
Organisational
The post holder will be responsible for providing a comprehensive secretarial service which includes:
· Responsibility for the receipt of correspondence and recording of all post to the management Team
· Arranging appointments for the clinical team, booking rooms, booking interpreters and arranging the appropriate equipment.
· Taking informal notes of meetings, circulating appropriate documentation, as and when required
· To be responsible for the accurate filing into the care record and timely retrieval of the same when requested by a member of the team
· Maintenance of an Office Diary to record all types of leave and absence for team managers and meeting information accordingly.
· Ordering and maintaining stationery/non-stock
· To receive referrals, organising urgent referrals as a priority, to allocate and book appointments
Welcome to Birmingham and Solihull Mental Health NHS Foundation Trust. Our 4000 clinical and support staff help us to improve mental health wellbeing and meet the needs of the 70,000 people we serve each year. We provide a range of mental healthcare services across Birmingham and Solihull, as well as specialised services nationally. We also offer medical, nursing and psychology training and are proud of our international reputation for both research and innovation.
Our population is culturally diverse, characterised in places by high levels of deprivation which create an increasing demand for our services and a necessity for us to make sure everyone can access the help they need. We are a team of compassionate, inclusive and committed people working together to provide excellent care to support our community. If you are looking for a place to belong, where you can make a real difference to people’s lives, join our team where our warm welcome is waiting for you.
For further information about the main responsibilities please view the attached jobdescription and person specification.
We highly recommend you submit your application as soon as possible, this post may close earlier than the indicated closing date if a sufficient number of applications are received.
We are unable to support applications from job seekers who require sponsorship to work the United Kingdom (UK)
This advert closes on Monday 25 May 2026