Scheduler
| Posting date: | 14 November 2025 |
|---|---|
| Hours: | Full time |
| Closing date: | 14 December 2025 |
| Location: | Addlestone, Surrey |
| Remote working: | On-site only |
| Company: | ISS Facilities Services |
| Job type: | Permanent |
| Job reference: | 149437 |
Summary
Scheduler
Contract: Government
Location: Addlestone, KT15 3NB
Hours of work: 40
Contract Type: Permanent
We are looking for a detail-oriented and proactive Scheduler to join our team. This is a highly administrative role, essential to the smooth operation of our engineering and maintenance functions.
You will work closely with engineers, suppliers, and contractors to ensure jobs are scheduled, completed, and closed efficiently, maintaining high standards of communication and administration.
Job Description
The Scheduler will manage job allocation, liaise with supervisors and contractors, and maintain accurate records using CAFM systems (TRIRIGA), Excel, Power BI, and email.
This role requires excellent organisation, attention to detail, and a professional approach to daily interactions with internal teams and external partners.
Key Responsibilities
Schedule and allocate jobs to engineers and contractors via CAFM system and mobile platforms.
Monitor and prioritise reactive and critical jobs, informing supervisors as required.
Chase quotes from contractors and manage the invoicing process via email and other systems.
Maintain accurate records in Excel and Power BI, updating job status and completion certificates.
Liaise with engineers, supervisors, and suppliers to ensure timely job completion.
Provide daily administrative support to the engineering and operations teams.
Professional and Personal Competencies/Qualifications
Previous administrative or coordination experience.
Confident phone manner and excellent communication skills for daily interaction with engineers, suppliers, and contractors.
Strong organisational skills with the ability to prioritise and manage multiple tasks.
Detail-oriented and proactive, with a strong sense of ownership to drive tasks to completion.
The Company
ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.
Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.
We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #ISSGreatPeople #ISSTalent #PeopleMakePlace
ISS is proud to be a diverse and inclusive employer.
ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background.
We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government’s Disability Confident scheme.
Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.
If you have any further queries regarding this role, please contact the Resourcing Team by emailing resourcing.team@uk.issworld.com
Contract: Government
Location: Addlestone, KT15 3NB
Hours of work: 40
Contract Type: Permanent
We are looking for a detail-oriented and proactive Scheduler to join our team. This is a highly administrative role, essential to the smooth operation of our engineering and maintenance functions.
You will work closely with engineers, suppliers, and contractors to ensure jobs are scheduled, completed, and closed efficiently, maintaining high standards of communication and administration.
Job Description
The Scheduler will manage job allocation, liaise with supervisors and contractors, and maintain accurate records using CAFM systems (TRIRIGA), Excel, Power BI, and email.
This role requires excellent organisation, attention to detail, and a professional approach to daily interactions with internal teams and external partners.
Key Responsibilities
Schedule and allocate jobs to engineers and contractors via CAFM system and mobile platforms.
Monitor and prioritise reactive and critical jobs, informing supervisors as required.
Chase quotes from contractors and manage the invoicing process via email and other systems.
Maintain accurate records in Excel and Power BI, updating job status and completion certificates.
Liaise with engineers, supervisors, and suppliers to ensure timely job completion.
Provide daily administrative support to the engineering and operations teams.
Professional and Personal Competencies/Qualifications
Previous administrative or coordination experience.
Confident phone manner and excellent communication skills for daily interaction with engineers, suppliers, and contractors.
Strong organisational skills with the ability to prioritise and manage multiple tasks.
Detail-oriented and proactive, with a strong sense of ownership to drive tasks to completion.
The Company
ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.
Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.
We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #ISSGreatPeople #ISSTalent #PeopleMakePlace
ISS is proud to be a diverse and inclusive employer.
ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background.
We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government’s Disability Confident scheme.
Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.
If you have any further queries regarding this role, please contact the Resourcing Team by emailing resourcing.team@uk.issworld.com
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.