Administration Co-Ordinator
| Posting date: | 12 November 2025 |
|---|---|
| Salary: | £28,000 to £30,000 per year |
| Hours: | Full time |
| Closing date: | 19 November 2025 |
| Location: | Inverness, Highlands, IV1 1QY |
| Company: | Hays Specialist Recruitment |
| Job type: | Permanent |
| Job reference: | 4743648_1762959963 |
Summary
Your new company
In the role of Administration Co-ordinator, you will be joining a busy business in the heart of Inverness. This is a key support role to the wider team, offers a permanent contract, competitive salary and a range of company benefits. If you are an experienced administrator who thrives in a fast-paced environment, then this role could be a great option for you.
Your new role
In this position, you will provide essential administrative and operational support to the service team, ensuring compliance, accurate reporting, and efficient coordination of processes. This role is integral to maintaining data integrity, supporting engineers, and assisting management with reporting, procurement, and resource planning. In addition to contributing to business continuity and best practices with the wider team internally, this role will see you assist customers, work to present solutions and champion excellent customer outcomes. You'll complete ad-hoc administration tasks in the office as required, in addition to more detailed duties such as reporting, processing timesheets, creating work orders, managing HSE documentation, HR administration support and ordering of materials, stationery and PPE. This role offers full-time hours working 8am-5pm Monday to Thursday and 8am-3pm on Fridays.
What you'll need to succeed
This role would suit an experienced administrator with a proactive approach to work, someone who can collaborate as part of a busy team and who has strong IT skills. You'll have skills in Microsoft Packages with frequent use of Excel, Word, Teams, Outlook and PowerPoint. In addition to being well-organised, you'll have the ability to prioritise tasks and complete work to a high level of accuracy and to the required standards.
What you'll get in return
This role offers an immediate start and a permanent contract. Working for an established, yet growing business, you will work as part of an experienced team and play a key role in day-to-day operations. This role offers a competitive salary in the region of £28,000 - £30,000, career development opportunities, enhanced annual leave allowance, free parking and a range of company benefits.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Julie at Hays on 01463 214282.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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