Chaplaincy Administrator
| Posting date: | 11 November 2025 |
|---|---|
| Salary: | £27,485.00 to £30,162.00 per year |
| Additional salary information: | £27485.00 - £30162.00 a year |
| Hours: | Full time |
| Closing date: | 24 November 2025 |
| Location: | London, SE13 6LH |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | C9197-25-1103 |
Summary
To take team meeting minutes and distribute copies to the team. To draw up the rotas for on-call and to coordinate any changes need to the rotas. To assist in creating/printing orders of Service/liturgical resources To order liturgical supplies for all faiths as required To arrange room bookings for all meetings / away-days etc To assist the organisation of social events for chaplaincy To gathering monthly returns from staff for Health Roster completion. To prepare weekly staffing rotas To maintain up-to-date lists of contact details for all Chaplains/Honorary/Bank Chaplains/ multifaith contacts To ensure all notes from volunteers and Bank Chaplains are entered onto Millennium. To ensure that chaplaincy website pages are updated. To help design and to produce Chaplaincy publicity resources both printed and digital. To ensure all telephone contacts with the department are responded to in a welcoming, sensitive, and timely way, including monitoring the voicemail across the sites and liaising with the site lead chaplains. To monitor and respond to all generic email accounts, ensuring urgent issues are raised with the appropriate site lead chaplains. To co-ordinate ordering and managing office supplies across the sites. To ensure office equipment across the sites is in good working order, reporting faults as necessary. to ensure the Chapels & Prayer Rooms are well presented and stocked with necessary resources. To act as first point of contact for Bank staff and volunteers and to input data as necessary to the HR systems. To coordinate submission of forms in relation to all starters and leavers. To assist with the administration for the induction for new starters To monitor and update staff training records. To ensure that the offices provide a safe working environment, undertaking periodic risk assessments. To work alongside the chaplains to ensure meeting rooms and the chapels are clean, appropriate and accessible. To support the department in organising and running events, which may require evening and weekend working, including the production of publicity materials, orders of service and arranging of venues. To always carry out all duties with due regard to the confidential nature of the role To assist with registration support for Bank Chaplains To maintain up-to-date contact list for all Bank Chaplains To assemble monthly submissions from Bank Chaplains and assist with calculations for their remuneration. To maintain updated supporting documentation for each hospital for Bank Chaplains To support students in registration process for honorary contracts To provide administrative support to all aspects of the volunteer programme, including interviewing, training, supervision etc. To maintain the volunteer database up to date across all sites To support Chaplaincy communications with volunteers To assist in preparation of paperwork for all recruitment/interview processes To ensure that all staff are up to date with stat and training. To order employment files/ all appraisal paperwork To ensure that all Service Level Agreements are kept up to date. To keep up-to-date funeral finance records To gather statistics of funerals/chaplaincy activity for each site for monthly reports To gather statistical information for ongoing PEC reports To maintain accurate, and records of all hospital funerals and associated invoices To administer the production of timely and accurate invoices