Facilities Variation Coordinator
| Dyddiad hysbysebu: | 10 Tachwedd 2025 |
|---|---|
| Oriau: | Llawn Amser |
| Dyddiad cau: | 10 Rhagfyr 2025 |
| Lleoliad: | CA28 7UW |
| Cwmni: | Mitie |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | 85511 |
Crynodeb
Workplace Facilities Coordinator - Role Overview
The Workplace Facilities Coordinator manages and supports the Variation and Onboarding Process, ensuring all tasks are completed accurately and within required timescales.
Key Responsibilities:
-Oversee onboarding and removal of assets/services from contracts.
-Review client-submitted variations, ensuring all necessary information and documentation are provided; promptly raise queries or challenges as needed.
-Assign actions to stakeholders, clearly outlining requirements and deadlines.
-Conduct regular review meetings with action owners to monitor progress and escalate issues that may impact delivery.
-Build and maintain professional relationships with clients and stakeholders.
-Support the Archibus Supervisor in system-related tasks to ensure operational resilience.
-Assist with the addition and removal of services in the Archibus system.
-Manage routine and delegated matters on behalf of the Manager as required.
-Generate and share monthly reports on progress of variations and highlight any risks
Skills and Attributes:
-Strong verbal and written communication skills.
-High accuracy and efficiency in data entry.
-Advanced IT proficiency, including Office 365 applications.
-Commercial awareness and cost-conscious approach.
-Professional conduct at all times.
-Willingness to undertake additional duties as required.
This job description Is intended to give the post holder an appreciation of the role envisaged for this position and the range of duties undertaken. Specific tasks and objectives will be agreed with the post holder throughout the period of employment. The job description may be varied from time to time by the Company to reflect changes in the post holder's role and/or the needs of the business
The Workplace Facilities Coordinator manages and supports the Variation and Onboarding Process, ensuring all tasks are completed accurately and within required timescales.
Key Responsibilities:
-Oversee onboarding and removal of assets/services from contracts.
-Review client-submitted variations, ensuring all necessary information and documentation are provided; promptly raise queries or challenges as needed.
-Assign actions to stakeholders, clearly outlining requirements and deadlines.
-Conduct regular review meetings with action owners to monitor progress and escalate issues that may impact delivery.
-Build and maintain professional relationships with clients and stakeholders.
-Support the Archibus Supervisor in system-related tasks to ensure operational resilience.
-Assist with the addition and removal of services in the Archibus system.
-Manage routine and delegated matters on behalf of the Manager as required.
-Generate and share monthly reports on progress of variations and highlight any risks
Skills and Attributes:
-Strong verbal and written communication skills.
-High accuracy and efficiency in data entry.
-Advanced IT proficiency, including Office 365 applications.
-Commercial awareness and cost-conscious approach.
-Professional conduct at all times.
-Willingness to undertake additional duties as required.
This job description Is intended to give the post holder an appreciation of the role envisaged for this position and the range of duties undertaken. Specific tasks and objectives will be agreed with the post holder throughout the period of employment. The job description may be varied from time to time by the Company to reflect changes in the post holder's role and/or the needs of the business