Purchase Ledger & Office Administrator
| Posting date: | 04 November 2025 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | Up to £29,000 |
| Hours: | Full time |
| Closing date: | 04 December 2025 |
| Location: | Wallingford, OX10 9BS |
| Company: | Integrated Water Services (Mechanical and Electrical) IWS M&E |
| Job type: | Permanent |
| Job reference: | 77 |
Summary
Job Advert
Job Title: Purchase Ledge & Office Administrator
Location: Wallingford
Salary: Up to £29,000
This is a fantastic opportunity to contribute to one of the water industry's most critical challenges while developing your
expertise across data, network operations, and strategic resolution planning. G Stow is part of the South Staffordshire Group – a
3,000-strong organisation behind South Staffs Water, Cambridge Water, and several leading utility support businesses – offering
long-term development and career progression.
The role requires you to provide an efficient, accurate, and timely Purchase Ledger service while supporting general office
administration to ensure smooth and effective day-to-day operations across the business.
The Role:
* Process Supplier Invoices – Accurately code, match, and process all supplier invoices in line with company procedures.
* Purchase Orders – Raise purchase orders for materials, goods, and services as required by the business.
* Payments – Prepare and process supplier payments, ensuring accuracy and compliance with agreed terms.
* Reconciliations – Regularly reconcile supplier statements and resolve discrepancies in a timely manner.
* Month-End Support – Assist with accruals, reconciliations, and reporting to support month-end and year-end processes.
* Supplier Management – Maintain accurate supplier records and foster positive working relationships with vendors.
* Office Administration – Manage incoming calls, emails, post, and visitor enquiries to support daily office operations.
* Procurement & Supplies – Order and manage office supplies, stationery, and kitchen provisions, ensuring stock levels are
maintained.
* Travel & Accommodation – Coordinate travel arrangements and accommodation bookings for staff as required.
* Compliance & Continuous Improvement – Ensure all financial processes adhere to company policies and contribute to efficiency
improvements across finance and administration functions.
What you’ll need:
* Proven experience in a Purchase Ledger, Accounts Payable, or similar finance administration role.
* Competent user of Microsoft Excel and Word; familiarity with accounting systems (e.g., Sage, Xero, or similar).
* Understanding of basic accounting principles, invoice processing, and reconciliation practices.
* High level of accuracy in data entry and record keeping.
* Strong written and verbal communication skills with the ability to liaise professionally with suppliers and colleagues.
* Excellent organisational skills, with the ability to prioritise multiple tasks and meet deadlines.
* Collaborative approach with a willingness to support colleagues across departments.
* Discreet and trustworthy in handling financial and personal information.
* Professional, proactive, and approachable with a positive, solution-focused mindset.
* GCSEs (or equivalent) in English and Maths essential; finance or accounting qualification desirable (e.g., AAT Level 2/3).
What you’ll get in return:
* Family-Friendly Leave
Enhanced Maternity, Adoption, Paternity & Shared Parental Leave, Fertility Support, and up to 5 paid Carer’s Days.
* Financial & Life Assurance
Life Assurance cover (role dependant) and a Company Pension Scheme with salary sacrifice options.
* Health & Wellbeing
Employee Assistance Programme (8 counselling sessions) and 24/7 Virtual GP access for you and your dependents.
* Lifestyle & Perks
Cycle to Work Scheme and My Premier Benefits discounts, cashback, and vouchers.
* Professional Development
Hands-on training and ongoing career development opportunities
* Inclusion & Belonging
Active People Networks – Disability & Neurodiversity, Unity+, Women’s Network, and more.
* Performance & Recognition
Annual salary review, Reward & Recognition Scheme, and Long Service Awards.
* Flexibility & Opportunities
Overtime available and flexible shifts / hybrid working (role dependant)
Job Title: Purchase Ledge & Office Administrator
Location: Wallingford
Salary: Up to £29,000
This is a fantastic opportunity to contribute to one of the water industry's most critical challenges while developing your
expertise across data, network operations, and strategic resolution planning. G Stow is part of the South Staffordshire Group – a
3,000-strong organisation behind South Staffs Water, Cambridge Water, and several leading utility support businesses – offering
long-term development and career progression.
The role requires you to provide an efficient, accurate, and timely Purchase Ledger service while supporting general office
administration to ensure smooth and effective day-to-day operations across the business.
The Role:
* Process Supplier Invoices – Accurately code, match, and process all supplier invoices in line with company procedures.
* Purchase Orders – Raise purchase orders for materials, goods, and services as required by the business.
* Payments – Prepare and process supplier payments, ensuring accuracy and compliance with agreed terms.
* Reconciliations – Regularly reconcile supplier statements and resolve discrepancies in a timely manner.
* Month-End Support – Assist with accruals, reconciliations, and reporting to support month-end and year-end processes.
* Supplier Management – Maintain accurate supplier records and foster positive working relationships with vendors.
* Office Administration – Manage incoming calls, emails, post, and visitor enquiries to support daily office operations.
* Procurement & Supplies – Order and manage office supplies, stationery, and kitchen provisions, ensuring stock levels are
maintained.
* Travel & Accommodation – Coordinate travel arrangements and accommodation bookings for staff as required.
* Compliance & Continuous Improvement – Ensure all financial processes adhere to company policies and contribute to efficiency
improvements across finance and administration functions.
What you’ll need:
* Proven experience in a Purchase Ledger, Accounts Payable, or similar finance administration role.
* Competent user of Microsoft Excel and Word; familiarity with accounting systems (e.g., Sage, Xero, or similar).
* Understanding of basic accounting principles, invoice processing, and reconciliation practices.
* High level of accuracy in data entry and record keeping.
* Strong written and verbal communication skills with the ability to liaise professionally with suppliers and colleagues.
* Excellent organisational skills, with the ability to prioritise multiple tasks and meet deadlines.
* Collaborative approach with a willingness to support colleagues across departments.
* Discreet and trustworthy in handling financial and personal information.
* Professional, proactive, and approachable with a positive, solution-focused mindset.
* GCSEs (or equivalent) in English and Maths essential; finance or accounting qualification desirable (e.g., AAT Level 2/3).
What you’ll get in return:
* Family-Friendly Leave
Enhanced Maternity, Adoption, Paternity & Shared Parental Leave, Fertility Support, and up to 5 paid Carer’s Days.
* Financial & Life Assurance
Life Assurance cover (role dependant) and a Company Pension Scheme with salary sacrifice options.
* Health & Wellbeing
Employee Assistance Programme (8 counselling sessions) and 24/7 Virtual GP access for you and your dependents.
* Lifestyle & Perks
Cycle to Work Scheme and My Premier Benefits discounts, cashback, and vouchers.
* Professional Development
Hands-on training and ongoing career development opportunities
* Inclusion & Belonging
Active People Networks – Disability & Neurodiversity, Unity+, Women’s Network, and more.
* Performance & Recognition
Annual salary review, Reward & Recognition Scheme, and Long Service Awards.
* Flexibility & Opportunities
Overtime available and flexible shifts / hybrid working (role dependant)