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This job advert has expired and applications have closed.
Part Time Administration Assistant (Exams and Data).
| Posting date: | 22 October 2025 |
|---|---|
| Hours: | Part time |
| Closing date: | 17 November 2025 |
| Location: | Birmingham, West Midlands, B13 0TW |
| Company: | Teaching Vacancies |
| Job type: | Contract |
| Job reference: | ca2e5a74-2252-4653-a1d5-8c07092ccb69 |
Summary
What skills and experience we're looking for
We have an exciting opportunity to appoint an Administration Assistant to join our examinations and data team. The post is part time (0.6) with the flexibility to work 19.5 hours across 3 to 5 days.
The successful person will be working closely with the Examinations Officer and play a key role in supporting the administration and delivery of internal and external examinations. This includes managing candidate entries, timetables, seating plans and results, as well as maintaining accurate records and ensuring compliance with JCQ and awarding body regulations.
The successful candidate will have strong administrative and IT skills, excellent attention to detail, and the ability to work calmly under pressure during busy exam periods. Experience of working with data systems such as SIMS is desirable, and integrity when handling confidential information is essential. Previous experience in exams administration or within an educational setting is highly desirable.
The successful candidate will be a confident communicator, able to liaise effectively with staff, students, parents, and external agencies. A flexible and proactive approach to work is key, especially during peak exam seasons when a more flexible working pattern and some additional hours may be required.
What the school offers its staff
Swanshurst is a large, outstanding school for girls aged 11-19 years. We offer excellent support and CPD for staff at all stages of their career. Ofsted (May 2024) described our school to be “an exceptional place for pupils to learn”. They described the curriculum as “exemplary” andone which "explodes into life in the classroom". In relation to staff wellbeing, they noted that “The school is conscious of staff workload and well-being and is committed to achieving excellence in a sustainable way.” We are exceptionally proud to have been judged ‘Outstanding’ in two consecutive inspections. Ofsted (2024) judged Swanshurst to be Outstanding for a second time. Our Ofsted report can be found here.
The school is part of the newly formed West Midlands Academy Trust (WMAT) which opened in January 2025. As one of the three founding members, the school has been integral to forming the Trust’s mission:
• Relentless focus upon delivering an excellent Quality of Education, resulting in strong progress and attainment for all groups of pupils.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
We have an exciting opportunity to appoint an Administration Assistant to join our examinations and data team. The post is part time (0.6) with the flexibility to work 19.5 hours across 3 to 5 days.
The successful person will be working closely with the Examinations Officer and play a key role in supporting the administration and delivery of internal and external examinations. This includes managing candidate entries, timetables, seating plans and results, as well as maintaining accurate records and ensuring compliance with JCQ and awarding body regulations.
The successful candidate will have strong administrative and IT skills, excellent attention to detail, and the ability to work calmly under pressure during busy exam periods. Experience of working with data systems such as SIMS is desirable, and integrity when handling confidential information is essential. Previous experience in exams administration or within an educational setting is highly desirable.
The successful candidate will be a confident communicator, able to liaise effectively with staff, students, parents, and external agencies. A flexible and proactive approach to work is key, especially during peak exam seasons when a more flexible working pattern and some additional hours may be required.
What the school offers its staff
Swanshurst is a large, outstanding school for girls aged 11-19 years. We offer excellent support and CPD for staff at all stages of their career. Ofsted (May 2024) described our school to be “an exceptional place for pupils to learn”. They described the curriculum as “exemplary” andone which "explodes into life in the classroom". In relation to staff wellbeing, they noted that “The school is conscious of staff workload and well-being and is committed to achieving excellence in a sustainable way.” We are exceptionally proud to have been judged ‘Outstanding’ in two consecutive inspections. Ofsted (2024) judged Swanshurst to be Outstanding for a second time. Our Ofsted report can be found here.
The school is part of the newly formed West Midlands Academy Trust (WMAT) which opened in January 2025. As one of the three founding members, the school has been integral to forming the Trust’s mission:
• Relentless focus upon delivering an excellent Quality of Education, resulting in strong progress and attainment for all groups of pupils.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.