Facilities Administrator
| Posting date: | 17 September 2025 |
|---|---|
| Hours: | Full time |
| Closing date: | 05 October 2025 |
| Location: | CB3 0BN |
| Remote working: | On-site only |
| Company: | St Edmund's College - University of Cambridge |
| Job type: | Permanent |
| Job reference: |
Summary
Facilities Administrator
Location: Cambridge, St Edmunds College
Contract type: Permanent, Full time
St Edmund’s College is seeking a highly organised and proactive Facilities Administrator to join the Bursary team. Reporting to the Head of Facilities and Accommodation, you will play a key role in ensuring the smooth and efficient running of the College’s facilities services.
This role is central to the coordination of maintenance tasks, compliance monitoring, record-keeping, and communication with staff, contractors, and College stakeholders. It is a varied position, ideal for someone who thrives in a busy environment and enjoys problem-solving, organisation, and supporting operational excellence.
Key Responsibilities
Act as the first point of contact for facilities queries, logging and tracking requests through the College Maintenance System.
Manage diaries, booking systems, and compliance records for inspections, events, and audits.
Coordinate maintenance schedules and contractor visits, ensuring accurate records and compliance documents are maintained.
Support health, safety, fire safety, and risk assessment compliance by updating registers, scheduling inspections, and filing records.
Prepare reports, spreadsheets, quotations, and updates for management.
Provide day-to-day administrative support including handling calls, emails, and documentation.
Assist with procurement, placing orders, and monitoring budgets where required.
Liaise with colleagues across the College to support smooth day-to-day operations.
Recommend and support improvements in facilities processes and services.
Adhere to Health & Safety policies and contribute to continuous improvement across the department.
Undertake ad hoc duties as required.
About You
Essential:
Experience in an administrative or facilities support role.
Strong organisational and record-keeping skills.
Knowledge of Health & Safety and Fire Safety compliance requirements.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office and maintenance/helpdesk systems.
Desirable:
Experience in a higher education or College environment.
Familiarity with building maintenance processes.
Basic understanding of procurement and budget tracking.
Skills:
Strong interpersonal skills with the ability to work with a wide range of people.
Ability to prioritise workload and work independently.
Attention to detail and accuracy in record-keeping.
Customer-focused approach with problem-solving ability.
Flexible and adaptable, able to respond to changing needs.
As well as a great salary and friendly team you will also receive:
Working daily allowance for food and drinks*
Free car parking (where available)
25 days holiday plus bank holidays (increasing with length of service)
Generous pension contributions
Discounts at restaurants, shops & more
Outdoor gym
Death in service
Access to LinkedIn Learning & Business Disability Forum
About St Edmund’s College
St Edmund’s College is one of the 31 constituent colleges of the University of Cambridge. Our vibrant student body is made up of around 420 post-graduates and 130 mature undergraduates. With over 260 senior members – academics working at the cutting edge of their field or eminent members of their profession – and around 100 staff, you will be joining a dynamic and growing College with an ambitious vision for our role in shaping the future of higher education and collaborative research.
The maturity of our community means that we have earned a reputation as the friendly college. Relaxed, non-hierarchical and diverse, we pride ourselves on being a place in Cambridge where people of all backgrounds are welcomed, will feel at home and can flourish. Therefore, we welcome all candidates regardless of their demographic characteristics such as gender, race, disability, neurodiversity, religion, age, sex & sexual identity to apply for our opportunities.
Location: Cambridge, St Edmunds College
Contract type: Permanent, Full time
St Edmund’s College is seeking a highly organised and proactive Facilities Administrator to join the Bursary team. Reporting to the Head of Facilities and Accommodation, you will play a key role in ensuring the smooth and efficient running of the College’s facilities services.
This role is central to the coordination of maintenance tasks, compliance monitoring, record-keeping, and communication with staff, contractors, and College stakeholders. It is a varied position, ideal for someone who thrives in a busy environment and enjoys problem-solving, organisation, and supporting operational excellence.
Key Responsibilities
Act as the first point of contact for facilities queries, logging and tracking requests through the College Maintenance System.
Manage diaries, booking systems, and compliance records for inspections, events, and audits.
Coordinate maintenance schedules and contractor visits, ensuring accurate records and compliance documents are maintained.
Support health, safety, fire safety, and risk assessment compliance by updating registers, scheduling inspections, and filing records.
Prepare reports, spreadsheets, quotations, and updates for management.
Provide day-to-day administrative support including handling calls, emails, and documentation.
Assist with procurement, placing orders, and monitoring budgets where required.
Liaise with colleagues across the College to support smooth day-to-day operations.
Recommend and support improvements in facilities processes and services.
Adhere to Health & Safety policies and contribute to continuous improvement across the department.
Undertake ad hoc duties as required.
About You
Essential:
Experience in an administrative or facilities support role.
Strong organisational and record-keeping skills.
Knowledge of Health & Safety and Fire Safety compliance requirements.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office and maintenance/helpdesk systems.
Desirable:
Experience in a higher education or College environment.
Familiarity with building maintenance processes.
Basic understanding of procurement and budget tracking.
Skills:
Strong interpersonal skills with the ability to work with a wide range of people.
Ability to prioritise workload and work independently.
Attention to detail and accuracy in record-keeping.
Customer-focused approach with problem-solving ability.
Flexible and adaptable, able to respond to changing needs.
As well as a great salary and friendly team you will also receive:
Working daily allowance for food and drinks*
Free car parking (where available)
25 days holiday plus bank holidays (increasing with length of service)
Generous pension contributions
Discounts at restaurants, shops & more
Outdoor gym
Death in service
Access to LinkedIn Learning & Business Disability Forum
About St Edmund’s College
St Edmund’s College is one of the 31 constituent colleges of the University of Cambridge. Our vibrant student body is made up of around 420 post-graduates and 130 mature undergraduates. With over 260 senior members – academics working at the cutting edge of their field or eminent members of their profession – and around 100 staff, you will be joining a dynamic and growing College with an ambitious vision for our role in shaping the future of higher education and collaborative research.
The maturity of our community means that we have earned a reputation as the friendly college. Relaxed, non-hierarchical and diverse, we pride ourselves on being a place in Cambridge where people of all backgrounds are welcomed, will feel at home and can flourish. Therefore, we welcome all candidates regardless of their demographic characteristics such as gender, race, disability, neurodiversity, religion, age, sex & sexual identity to apply for our opportunities.