Clerk to Governors & Trust
Posting date: | 18 July 2025 |
---|---|
Salary: | £8,042 per year |
Additional salary information: | £8,042 per year. Permanent, flexible hours – maximum 400 hours per year, mainly during term time. |
Hours: | Part time |
Closing date: | 11 August 2025 |
Location: | Saighton, Chester |
Remote working: | Hybrid - work remotely up to 2 days per week |
Company: | Abbey Gate College |
Job type: | Permanent |
Job reference: |
Summary
The Post:
Salary: £8,042 (based on 400 hours per year)
Contract: Permanent, flexible hours – maximum 400 hours per year, mainly during term time
The Clerk to Governors & Trust is an important role within our whole College structure, since it provides critical support and guidance for our Chair of Governors and Members of our Governing Board and Trust. This role includes the need for a regular, varied, and highly efficient administrative service, ensuring that information is prepared, shared, and managed in accordance with strict legal requirements and appropriate confidentiality.
The post-holder must be available to attend three Board Meetings per academic year (one per term), 15 Governing Body Sub-committee Meetings per academic year (five committees, three meetings per year of each committee), the Trust’s AGM, and any other meetings or project work, as required, throughout the year (with notice).
Flexibility is required within the role, as demands of work will vary depending on the time of the academic year, timings of meetings, and the respective needs of Governors or Trust Members throughout the week. Board Meetings are held during the day and Sub-committee Meetings are from 4.00pm, until approximately 6.00pm, usually on Wednesdays.
Hours will be a maximum of 400 hours per year, mainly term time only (i.e. 11.5 hours per week).
Should it be necessary to work in excess of 400 hours per year this should be claimed as additional hours, with the prior agreement of the Chair of Governors and the Finance Manager.
The Clerk to Governors and Trust would be employed by Deeside House Educational Trust Limited (t/a Abbey Gate College) with the point of contact at the College being the Human Resources and Staff Wellbeing Manager. The Clerk would be directly responsible to the Chair of Governors who will undertake periodic appraisal of the Clerk, conducted alongside a more thorough review of governance.
The post-holder will support the Chair of Governors, the wider Board, and the Trust, adhering to strict confidentiality at Governor level for specific governance-related matters, as advised by the Chair of Governors in accordance with relevant constitution and regulations.
Key Responsibilities:
1. Ensuring that governance is carried out in accordance with the Governing Instrument for Abbey Gate College.
2. Preparing, reviewing and updating additional governance protocols.
3. In liaison with the HR & Staff Wellbeing Manager, conducting for all new governors, on behalf of the Chair of Governors.
4. Induction and training of new governors.
5. Ensuring that all governors are aware of their statutory responsibilities, especially their responsibility for the safeguarding of all pupils at Abbey Gate College.
6. In addition to matters of statutory compliance, ensuring compliance with instructions of the Charity Commission and Companies House.
7. Ensuring the efficient functioning of governance.
Please visit our website at: https://www.abbeygatecollege.co.uk/about-us/vacancies/ for a full job description, person specification and application form.
Safeguarding & Child Protection:
Abbey Gate College is committed, as a priority, to safeguarding and promoting the welfare of children, and expects all staff and volunteers to share this commitment.
Applicants will, therefore, be subject to stringent vetting and induction processes, including an enhanced DBS disclosure. References for shortlisted candidates will be requested prior to interview; please inform your referees. A social media search will be completed for all shortlisted candidates.
Whilst criminal convictions are not necessarily a bar to appointment, this safety consideration will be central to all decisions regarding the employment of staff, approval of volunteers, and standards of external contractors.
Shortlisted candidates will be asked to complete a criminal records self-declaration form prior to interview.
Equality, Diversity & Inclusion:
We are committed to equality of opportunity for all staff and to treating all staff with dignity and respect. Therefore, applications from individuals are encouraged, regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief, and marriage and civil partnerships.
Salary, Terms and Conditions:
£8,042 (based on 400 hours per year).
We envisage that the Clerk to Governors will work a maximum of 400 hours per year, mainly during term time, but the post does require some flexibility regarding hours worked, as some months are busier than others.
Process for Applications:
The closing date for applications is Monday 11th August 2025 at 9.00am.
Interviews will take place shortly after the closing date.
In order to apply for our Clerk to Governors & Trust vacancy, please complete our Abbey Gate College application form (available at https://www.abbeygatecollege.co.uk/about-us/vacancies/).
Please also include a covering letter, which should be addressed to Mr Andrew Grime, explaining your interest in, and suitability for, this role and the College.
Your completed application form and covering letter should be returned to Mrs Sue Moran, HR and Staff Wellbeing Manager, at: sue.moran@abbeygatecollege.co.uk by the above closing date.
Should you require any additional information or assistance regarding your application, please also contact Sue Moran, who can arrange a conversation with the Chair of Governors, if this would be helpful
Please visit our website at: www.abbeygatecollege.co.ukfor more information about the College.
Salary: £8,042 (based on 400 hours per year)
Contract: Permanent, flexible hours – maximum 400 hours per year, mainly during term time
The Clerk to Governors & Trust is an important role within our whole College structure, since it provides critical support and guidance for our Chair of Governors and Members of our Governing Board and Trust. This role includes the need for a regular, varied, and highly efficient administrative service, ensuring that information is prepared, shared, and managed in accordance with strict legal requirements and appropriate confidentiality.
The post-holder must be available to attend three Board Meetings per academic year (one per term), 15 Governing Body Sub-committee Meetings per academic year (five committees, three meetings per year of each committee), the Trust’s AGM, and any other meetings or project work, as required, throughout the year (with notice).
Flexibility is required within the role, as demands of work will vary depending on the time of the academic year, timings of meetings, and the respective needs of Governors or Trust Members throughout the week. Board Meetings are held during the day and Sub-committee Meetings are from 4.00pm, until approximately 6.00pm, usually on Wednesdays.
Hours will be a maximum of 400 hours per year, mainly term time only (i.e. 11.5 hours per week).
Should it be necessary to work in excess of 400 hours per year this should be claimed as additional hours, with the prior agreement of the Chair of Governors and the Finance Manager.
The Clerk to Governors and Trust would be employed by Deeside House Educational Trust Limited (t/a Abbey Gate College) with the point of contact at the College being the Human Resources and Staff Wellbeing Manager. The Clerk would be directly responsible to the Chair of Governors who will undertake periodic appraisal of the Clerk, conducted alongside a more thorough review of governance.
The post-holder will support the Chair of Governors, the wider Board, and the Trust, adhering to strict confidentiality at Governor level for specific governance-related matters, as advised by the Chair of Governors in accordance with relevant constitution and regulations.
Key Responsibilities:
1. Ensuring that governance is carried out in accordance with the Governing Instrument for Abbey Gate College.
2. Preparing, reviewing and updating additional governance protocols.
3. In liaison with the HR & Staff Wellbeing Manager, conducting for all new governors, on behalf of the Chair of Governors.
4. Induction and training of new governors.
5. Ensuring that all governors are aware of their statutory responsibilities, especially their responsibility for the safeguarding of all pupils at Abbey Gate College.
6. In addition to matters of statutory compliance, ensuring compliance with instructions of the Charity Commission and Companies House.
7. Ensuring the efficient functioning of governance.
Please visit our website at: https://www.abbeygatecollege.co.uk/about-us/vacancies/ for a full job description, person specification and application form.
Safeguarding & Child Protection:
Abbey Gate College is committed, as a priority, to safeguarding and promoting the welfare of children, and expects all staff and volunteers to share this commitment.
Applicants will, therefore, be subject to stringent vetting and induction processes, including an enhanced DBS disclosure. References for shortlisted candidates will be requested prior to interview; please inform your referees. A social media search will be completed for all shortlisted candidates.
Whilst criminal convictions are not necessarily a bar to appointment, this safety consideration will be central to all decisions regarding the employment of staff, approval of volunteers, and standards of external contractors.
Shortlisted candidates will be asked to complete a criminal records self-declaration form prior to interview.
Equality, Diversity & Inclusion:
We are committed to equality of opportunity for all staff and to treating all staff with dignity and respect. Therefore, applications from individuals are encouraged, regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief, and marriage and civil partnerships.
Salary, Terms and Conditions:
£8,042 (based on 400 hours per year).
We envisage that the Clerk to Governors will work a maximum of 400 hours per year, mainly during term time, but the post does require some flexibility regarding hours worked, as some months are busier than others.
Process for Applications:
The closing date for applications is Monday 11th August 2025 at 9.00am.
Interviews will take place shortly after the closing date.
In order to apply for our Clerk to Governors & Trust vacancy, please complete our Abbey Gate College application form (available at https://www.abbeygatecollege.co.uk/about-us/vacancies/).
Please also include a covering letter, which should be addressed to Mr Andrew Grime, explaining your interest in, and suitability for, this role and the College.
Your completed application form and covering letter should be returned to Mrs Sue Moran, HR and Staff Wellbeing Manager, at: sue.moran@abbeygatecollege.co.uk by the above closing date.
Should you require any additional information or assistance regarding your application, please also contact Sue Moran, who can arrange a conversation with the Chair of Governors, if this would be helpful
Please visit our website at: www.abbeygatecollege.co.ukfor more information about the College.