Accounts Payable Supervisor
| Posting date: | 18 July 2025 |
|---|---|
| Salary: | £30,000.0 to £35,000.0 per year |
| Additional salary information: | Up to £35K |
| Hours: | Full time |
| Closing date: | 17 August 2025 |
| Location: | Liverpool, Merseyside, L20 8EX |
| Company: | Hays Specialist Recruitment |
| Job type: | Permanent |
| Job reference: | 4708812_1752831922 |
Summary
Job Title: Purchase Ledger Supervisor
Location: Liverpool
Up to £35,000 per annum + Bonus Scheme
Benefits:
- 25 days holiday plus bank holidays
- Annual salary reviews
- Casual dress code
- Social office culture with regular team activities
Overview
A well-established and growing organisation is seeking a Purchase Ledger Supervisor to lead their accounts payable function. This is a fantastic opportunity for someone with strong purchase ledger experience and leadership skills to join a collaborative and friendly finance team.
Key Responsibilities:
- Lead and manage the purchase ledger team, providing guidance and support
- Ensure timely and accurate processing of supplier invoices, particularly for vehicle parts, fuel, maintenance, and workshop services
- Manage fuel usage records, run daily fuel reports, and post related supplier invoices weekly
- Match and code invoices in line with the company's nominal structure.
- Reconcile supplier statements and resolve discrepancies promptly
- Maintain strong supplier relationships and collaborate with internal departments to resolve payment/invoice issues
- Produce weekly purchase order reports summarising spend by supplier and vehicle, reviewing nominal coding accuracy and analysing year-to-date figures and weekly averages
- Work closely with fleet and workshop managers to resolve purchase order or invoice queries
- Manage supplier payment runs and ensure timely processing, including posting payments and recording daily direct debits
- Post and reconcile company credit card transactions monthly, liaising with internal teams for supporting documentation
- Reconcile intercompany accounts and raise recharges for accurate cost allocation
- Monitor aged creditor reports and follow up on outstanding balances
- Assist with month-end close activities, including accruals and ledger reconciliations
- Identify and implement process improvements to enhance efficiency and accuracy
- Support internal and external audits with accurate documentation and responses
Requirements:
- Proven experience in a purchase ledger/accounts payable role, ideally in a high-volume environment and in a supervisory capacity
- Strong working knowledge of purchase ledger systems and financial processes
- High attention to detail and accuracy
- Excellent communication and interpersonal skills across all levels
- Ability to prioritise and manage a varied workload under pressure
- Confident user of Microsoft Excel
Desirable:
- AAT qualification (or working towards)
- Experience using Sage 200
- Familiarity with vehicle workshop and depot-related purchasing processes
- Experience in waste management, logistics, or fleet services industries
Interested? Click apply now or email your CV
Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk