Medical secretary
| Posting date: | 18 July 2025 |
|---|---|
| Salary: | £27,485.00 to £30,162.00 per year |
| Additional salary information: | £27485.00 - £30162.00 a year |
| Hours: | Full time |
| Closing date: | 31 July 2025 |
| Location: | Oldham, OL11SP |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | C9311-25-0543 |
Summary
Provide a systematic and efficient team support service on a daily basis for relevant health professionals and their teams.To manage the diaries of identified team members and to be responsible for planning and co-ordinating day to day activities by scheduling meetings, appointments and clinical commitments.To assist in managing and maintaining the departmental systems ensuring accuracy and validation of all data that supports the delivery of clinical services.To provide support to the Medical Consultants and manage, co-ordinate and organise the day to day administrative and operational activities within the team ensuring a high quality service.To act as point of contact in dealing with complex telephone calls and enquiries; and to promptly, efficiently and tactfully deal with queries and complaints from patients / carers, referring on as necessary.To link in and co-ordinate with other departments and organisations internally and externally to represent PCFT, where appropriate.To assist in the coordination of relevant projects throughout planning, development and implementation.To support the Team Manager in service improvement and develop/revise standard operating procedures in conjunction with colleagues where appropriate.To be responsible for the maintenance and security of all manual and electronic filing systems.To ensure at all times that the office is adequately covered and where necessary, work flexibly to cover secretarial/administrative duties in the absence of colleagues and where appropriate, deputise for your line manager.Assist the Team Manager to undertake risk assessments and associated activity across the service.Oversee the ordering and distribution of stock and non-stock items, ensuring adequate supplies are available and ensuring accurate recording for audit purposes.Collect, collate, input and extract data into/from NHS systems as directed by Team Manager (National Care Records Service /Clinical Systems, SMART, CHIS, Electronic Staffing Records, Team activity, referral/discharge stats).Responsibility for running Data Quality Reports (DQMT) to ensure regular Data cleansing is undertaken ensuring accuracy and validation of information inputted on systems to support submissions to CCG/NHSELine Manager functions: participate in recruitment & selection exercises, implement staff performance monitoring, ensure mandatory training is up to date for team members, provide appropriate training & induction for new staff, supervise administrative staff and carry out meaningful staff appraisal (IPDR).To ensure at all times that the office is adequately covered and where necessary, work flexibly to cover secretarial/administrative duties in the absence of colleagues.Prepare agendas, assemble meeting papers, and take minutes of meetings as required, including follow up actions. Attend and chair meetings when appropriate.To draft formal letters and papers on behalf of team members where appropriate.Audio-typing and copy typing of clinic letters where appropriate.