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Purchasing Assiatant

Job details
Posting date: 10 January 2025
Salary: £24,000 to £25,000 per year
Hours: Full time
Closing date: 09 February 2025
Location: Nottingham, Midlands, NG1 1GN
Remote working: On-site only
Company: Machine Mart
Job type: Permanent
Job reference: 55443840

Summary

About The Role
Principle responsibilities and duties:

- Maintain Company confidentiality at all times

- Optimising the efficiency and performance of the Purchasing Department through proactive administrative support

- Assist with the expediting of orders once placed by:

- Calling suppliers for ETA on deliveries
- Entering data onto the information portal for status updates on order fulfilment / ETAs in order to provide updates to the sales teams
- Sourcing alternatives for replacement items for out of stock lines

- Liaising with all sales functions to ensure stock fulfilment is completed on a timely basis, or suitable replacements sourced
- Processing all invoices in a timely manner and arranging payment with relevant departments
- Liaising with the Purchase Ledger and Credit Control departments to ensure that all new ongoing suppliers have agreed credit status and payment terms, prior to account set up
- Assisting the finance team on invoice queries
- Produce ad hoc reports as required by the Purchasing Manager

- Maintain good housekeeping practices in all areas of responsibility
- Report to senior personnel any breach of security or any act of dishonesty by a member of the public, visitor or member of staff
- Any other reasonable duties as required


Shared Responsibilities

- Sourcing new product in conjunction with the buying team
- To provide support to stores for ad-hoc purchasing of non-catalogue lines, or for special build items
- Development of new systems, work practices and controls with the Purchasing Manager


Limits to Authority

- Comply with operational practice as determined by the Purchasing Manager
- Comply with accounting / administration practices as determined by the Management Accountant
- Comply with H & S regulations as determined by H & S Manager
- Comply with Fleet policy as determined by the Fleet Manager




Benefits
What you’ll get in return for your commitment:

- Staff Discounts
- Healthcare Cash plans
- A company pension scheme
- Life Cover
- Access to the Retail Trust, our well-being platform - offering a 24-hour helpline for a variety of support services
- Discounts on 100's of high street & online brands including restaurants, holidays, and shopping
- Role specific training and development
- Proactive promotion of internal candidates
- Paid Breaks
- Free Tea & Coffee

About The Company
Where you’ll be working:
Machine Mart are the UK’s leading specialist retailer of workshop power tools and equipment to the general public and trade customers. With stores nation-wide and over 40 years in business we are at the forefront of our sector and are supporting our recent success with continued growth.

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