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Reception/Clerical Admin

Job details
Posting date: 07 November 2024
Salary: £12.18 to £12.18 per hour
Additional salary information: per hour PAYE
Hours: Full time
Closing date: 06 December 2024
Location: BARNSLEY, S70 2DR
Company: Triumph Consultants Ltd
Job type: Temporary
Job reference: Barnsley TCL 0009 75CE / 1

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Summary



What's involved with this role:

Temporary Reception/Clerical Admin

Reference no: Barnsley TCL 0009 75CE/ 1

Pay Rate: £12.18 per hour PAYE


37 Monday – Friday, normal working hours

This opening assignment is for 2 months

City: BARNSLEY

Enhanced DBS disclosure required

Receptionist, administrator required for general reception, administration duties and archiving work.

Key Responsibilities:

Ensure all visitors are welcomed in a positive, respectful and responsive manner.
Provision of high quality customer focused reception for all visitors and enquiries by telephone/email.
Work as part of a multi-agency team providing clerical/admin support.
Ensure that all goods are procured within policies and procedures and Financial Regulations maintaining accurate, relevant records of orders, purchases, delivery and payment
Prepare invoices when appropriate, ensuring that payments are reconciled and monies regularly banked.
Manage and monitor petty cash, in line with financial regulations and procedures.
Facilitate meetings as and when required with production of accurate and concise minutes, preparation of agendas and any other documentation required.
Responsible for meeting room bookings, preparation of meeting rooms, clearing of meeting rooms and room security.
Sorting and distributing incoming outgoing post, ensuring appropriate records are maintained for outgoing post.
Responsibility for monitoring and maintaining stock levels

Qualifications:

4 GCSEs (Grades A-C) or equivalent Or substantial relevant experience

Knowledge:

An understanding of the importance of working in Partnership with internal and external stakeholders including other agencies/professionals, parents, young people and children

Experience:

Experience of using Microsoft packages including Outlook/Word/Publisher/Excel
Experience of working closely to set budgets & targets
Monitoring and Maintaining petty cash imprest
Experience of working in a people focused environment both face to face and on the telephone
Use of IT and manual information systems

Skills & Abilities:

Excellent organisational skills to ensure targets are achieved
Prioritisation skills and time management
Ability to deal with the diverse needs of people patiently & fairly
Ability to work with professionals from other organisations
Ability to communicate effectively both written and verbal with excellent listening skills and the ability to communicate effectively with the public using a suitable level of fluency in spoken English, in line with the English Language requirement for public sector workers.


Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.


***Qualification details and any other experience/skills relevant to the role to help support your application (and help us to help you!) – please give full details within your CV document.

Unless the DBS requirement stated above is for a Basic Disclosure, your DBS must be either through us or be accompanied by a subscription to the DBS updating service.

Clients are generally looking for candidates who are local to, or who can commute easily to the place of work. It will help your application if your CV states, in broad terms, where you reside – there is no need for a full address.

Please feel free to apply to us directly via jobs@tclrec.com by quoting the job reference and exact job title.

To help speed up the process of uploading your CV to the client we would ask that you send us your CV in Word format (or equivalent) if possible, not as a PDF.

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension, you will be working at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than umbrella pay terms. We do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.

Due to the number of CVs being sent to us under current market conditions, unfortunately we cannot respond to all applications. If you have not heard from us within 3 working days please assume that you have not been shortlisted on this occasion. We will, however, be very happy to receive future applications from you for other roles.

ALD
1

Job Ref: Barnsley TCL 0009 75CE / 1


Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.

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