Job summary
We are seeking an enthusiastic, proactive and motivated individual to join the Public Health Wales Microbiology Administration Team at the University Hospital of Wales, Cardiff.
This role will provide administrative support to the Business Support Manager, Microbiology Clinical Hub and clinical/scientific teams across the laboratory.
The successful applicant will demonstrate proven experience of working in an NHS administrative role with effective communication and organisational skills. Applicants will need to have excellent knowledge of Microsoft Office applications and confident minute taking skills.
This post is a busy and varied role for which you will require the ability to deal with a wide range of tasks whilst effectively organising and prioritising your workload. The ability to work on your own initiative to meet the role requirements is essential, in addition to the ability to perform as a committed team member.
Main duties of the job
This is a key supporting role to the Business Management function and sits within the Microbiology Administration Team. As an SARO you will communicate and liaise with Microbiology stakeholders within and external to Public Health Wales. You will have a thorough understanding of Standing Financial Instruction and the Procure to Pay process, ideally having experience in Finance and/or Procurement.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us
We are Public Health Wales - the national public health organisation for Wales. Our purpose is 'working together for a healthier Wales'. We exist to help all people in Wales live longer, healthier lives. With our partners, we aim to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations.
Together, our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the main source of public health information, research and innovation in Wales. Never more has public health been so important as we come through the Coronavirus pandemic, face the challenges of the cost-of-living crisis and tackle and prevent the harmful effects of climate change.
Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.
To find out more about working for us and the benefits we offer please visithttps://phw.nhs.wales/careers/
For guidance on the application process, please visithttps://phw.nhs.wales/working-for-us/applicant-information-and-guidance/
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents of this vacancy advertisement
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents of this vacancy advertisement
Person Specification
Qualifications
Essential
- RSA III / NVQ Level 3 or equivalent level of experience
- High level of written and spoken English and numeracy
Desirable
Experience
Essential
- Demonstrable experience in an administrative role
- Previous experience of working with financial systems and/or procurement of goods or equipment
- Previous experience of dealing with customers, clients and/or members of the public
- Experience of project support work
- Excellent communication at all levels
- Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records
- Confident minute taking/transcribing skills
- Working experience of Microsoft Office Suite
- Experience of working in a UK NHS environment
Desirable
- Experience of budget monitoring
Skills
Essential
- Ability to work on own initiative and manage own workload
- Excellent organisational skills
Desirable
- Knowledge of Public Health Wales
Personal Attributes
Essential
- Proven ability to work to deadlines and under pressure
- Ability to work on own initiative and as a committed team member
- Excellent time management
Desirable
- Committed to continuing personal/professional development
Person Specification
Qualifications
Essential
- RSA III / NVQ Level 3 or equivalent level of experience
- High level of written and spoken English and numeracy
Desirable
Experience
Essential
- Demonstrable experience in an administrative role
- Previous experience of working with financial systems and/or procurement of goods or equipment
- Previous experience of dealing with customers, clients and/or members of the public
- Experience of project support work
- Excellent communication at all levels
- Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records
- Confident minute taking/transcribing skills
- Working experience of Microsoft Office Suite
- Experience of working in a UK NHS environment
Desirable
- Experience of budget monitoring
Skills
Essential
- Ability to work on own initiative and manage own workload
- Excellent organisational skills
Desirable
- Knowledge of Public Health Wales
Personal Attributes
Essential
- Proven ability to work to deadlines and under pressure
- Ability to work on own initiative and as a committed team member
- Excellent time management
Desirable
- Committed to continuing personal/professional development
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
