Senior Clinical Administrator

Leicestershire Partnership NHS Trust

This job is now closed

Job summary

Come and join Leicestershire Partnership NHS Trust, where we offer a wide variety of challenging and rewarding roles within a supportive, innovative and dynamic work environment!

We have a great opportunity in a 12 months fixed term role as a Senior Clinical Administrator working within the clinical team to provide comprehensive high level specialist administration support within the remit of the aligned team, service or Senior Manager.

The health and wellbeing of our team members is very important to us and we offer a robust induction period, as well as regular supervision and support. You will have opportunities to progress your career with a structured learning journey that will enable you to achieve your long-term goals and work to your strengths.

In addition to the above, we also offer:

A generous pension contribution and holiday allowance starting at 27 days.
Free onsite parking.
Access to a wide range of additional benefits (attached) such as discounted shopping, recognition schemes and various other packages you can draw from to help support your work-life balance.

Main duties of the job

To lead, manage and develop the administration team within the area of responsibility, allocating and delegating work responsibilities, and monitoring performance in line with KPIs and Standard Operating Procedures

The successful candidate will demonstrate the Trusts values in everything you do in the work environment, communicating effectively, professionally and in a timely manner by email, implementing an email flagging or prioritisation system for self and others to ensure that email responses and actions are identified, and completed or followed up as required.

To undertake electronic diary management for self and others making sure that planned meetings make best use of time and resources and accurately transcribe documents from digital audio dictation or handwritten notes, taking and transcribing accurate formal minutes of multidisciplinary, review, Meetings andCPA meetings etc. and circulate after approval

About us

Leicestershire Partnership NHS Trust (LPT) provides a range of community health, mental health and learning disability services for people of all ages. Delivered through over 100 settings from inpatient wards to out in the community, our 6,500 staff serves over 1 million people living in Leicester, Leicestershire and Rutland.

Here at LPT, our values are Compassion, Respect, Integrity and Trust, which we keep at the heart of everything we do.

We aim to develop a workforce that reflects our community. We actively implement equal opportunities in employment and service delivery and seek people who share our commitment. We strongly encourage applications from all sections of the community, particularly from underrepresented groups.

Details of our benefits, leadership behaviours and other important information are contained in the attached document titled Information for Applicants.

We will consider requests to work alternative hours or varied working patterns in line with our flexible working policy.

For all substantive roles, new staff (excluding medical staff) are appointed subject to a 6-month probationary period (see Probation Policy).

All jobs will require permission to work in the UK.

For all jobs the cost of any DBS disclosure required will be met by the individual. This will be deducted from salary once started.

Applicants at risk within the local NHS who meet essential criteria will have preference for interview.

Date posted

18 April 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year

Contract

Fixed term

Duration

12 months

Working pattern

Part-time

Reference number

C9313-24-0577

Job locations

Assertive Outreach

OSL House East Link Meridian Business Park

Leicester

Leicestershire

LE19 1XU

Job description

Job responsibilities

If you like what you've read and would like more information on the duties and responsibilities of this role, please click on the attached Job Description and Person Specification.

Job description

Job responsibilities

If you like what you've read and would like more information on the duties and responsibilities of this role, please click on the attached Job Description and Person Specification.

Person Specification

Qualifications

Essential

Good standard of education including GCSE English and Mathematics Grade C (new Grade 4) or higher.
ILM Level 3 or equivalent skills, knowledge and experience
Knowledge of administrative procedures and systems acquired through training and experience to Vocational/NVQ Level 3 or equivalent

Desirable

Prince 2 or equivalent project management skills, knowledge and experience

Experience

Essential

Experience in the development and implementation of electronic or paper-based office systems, which are continually maintained and updated.
Excellent keyboard skills, and comprehensive knowledge of Microsoft Office packages to produce reports, presentations and spreadsheets to a high standard.
Experience and knowledge of creating and formatting professional communications, such as letters, leaflets, presentations, reports and briefings to a high standard.
Experience of using own initiative to undertake research within defined service parameters. Experience of working corporately within a large, multi-professional team.
Experience of providing administration support for a range of projects and assisting the project managers in updating key documentation such action logs and presentations.
Experience of managing a team which works to a standard which is compliant with policy, procedure and other quality frameworks

Desirable

Experience of ordering goods or services, monitoring progress of orders, checking receipt of goods or services to ensure invoices can be reconciled.

Person Specification

Qualifications

Essential

Good standard of education including GCSE English and Mathematics Grade C (new Grade 4) or higher.
ILM Level 3 or equivalent skills, knowledge and experience
Knowledge of administrative procedures and systems acquired through training and experience to Vocational/NVQ Level 3 or equivalent

Desirable

Prince 2 or equivalent project management skills, knowledge and experience

Experience

Essential

Experience in the development and implementation of electronic or paper-based office systems, which are continually maintained and updated.
Excellent keyboard skills, and comprehensive knowledge of Microsoft Office packages to produce reports, presentations and spreadsheets to a high standard.
Experience and knowledge of creating and formatting professional communications, such as letters, leaflets, presentations, reports and briefings to a high standard.
Experience of using own initiative to undertake research within defined service parameters. Experience of working corporately within a large, multi-professional team.
Experience of providing administration support for a range of projects and assisting the project managers in updating key documentation such action logs and presentations.
Experience of managing a team which works to a standard which is compliant with policy, procedure and other quality frameworks