Temporary Staffing Assistant Co-ordinator, Band 3

Gloucestershire Hospitals NHS Foundation Trust

Information:

This job is now closed

Job summary

The post holder will play a key role in the smooth running and continuous improvement of our Medical temporary staffing processes. A vital service that works closely with clinical areas organising suitable cover to ensure quality of care for our patients.

Working in a close and friendly team you will work in a fast paced environment handling day-to-day tasks such as new shifts to cover, complaints, data entry, and general queries.

If you are a creative person with a passion for innovation and improving quality this could be the role for you - the successful candidate will work closely with the team and wider department to constantly find ways of improving how we work.

Main duties of the job

1) Respond to incoming queries and shift cover requests

This will require strong planning and meticulous working skills

2) Input and update the Temporary Staffing System

Good IT and Data understanding skills will be key to this

3) Manage the Temporary Staffing Email inbox

Being a good organiser will be beneficial in this area.

4) Liaise with Clinics to support the temporary staffing process

Excellent communications and inter-personnel skills with be highly advantageous here

5) Attend Weekly team catch ups

6) Attend monthly Team Meetings

7) Undertake Training as required

8) Maintain a high-level of confidentiality

About us

Gloucestershire Hospitals NHS Foundation Trust is the largest employer in the county and with over 8,000 staff, we are one of the largest NHS trusts in the UK. We offer a generous annual leave allowance, excellent bank rates, access to the excellent NHS Pension Scheme, discounts for local shops, restaurants and services, access to our health and well-being hub, access to our two on-site nurseries, flexible working options, discounted public transport, reward and recognition schemes, exercise and activity classes and membership to our popular hospital choir.

Date posted

17 April 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

318-24-COR-R12531

Job locations

Victoria Warehouse

Gloucester

GL1 2EL


Job description

Job responsibilities

- Line Manager/ Bank Office Staff

- Medical Teams and General Managers

- Senior Nurses/Lead Nurses/Clinical Nurse Managers/ Ward Managers

- Bank Nurses and Medical Locums

- Ward staff

- External agencies

- Agency staff

- Payroll staff

- Training and education department personnel

Job description

Job responsibilities

- Line Manager/ Bank Office Staff

- Medical Teams and General Managers

- Senior Nurses/Lead Nurses/Clinical Nurse Managers/ Ward Managers

- Bank Nurses and Medical Locums

- Ward staff

- External agencies

- Agency staff

- Payroll staff

- Training and education department personnel

Person Specification

Qualifications

Essential

  • A-Levels, T-Level and/or equivalent experience
  • Recent and continued professional development (CPD)

Experience

Essential

  • Experience of working in a busy administrative environment, delivery a full range of secretarial and administrative procedures
  • Previous experience of working towards targets/deadlines

Desirable

  • Previous experience working within clinical environments
  • Previous experience delivering training/ workshops

Knowledge/ Skills

Essential

  • Knowledge of confidentiality and data protection legislation and is able to use discretion where necessary
  • Knowledge of complaints management process
  • Advanced skills using Microsoft Office (Excel, Outlook, PowerPoint & Word)

Desirable

  • Knowledge of Medical Temporary staffing platforms such as Allocate
  • Knowledge of continuous improvement practices
Person Specification

Qualifications

Essential

  • A-Levels, T-Level and/or equivalent experience
  • Recent and continued professional development (CPD)

Experience

Essential

  • Experience of working in a busy administrative environment, delivery a full range of secretarial and administrative procedures
  • Previous experience of working towards targets/deadlines

Desirable

  • Previous experience working within clinical environments
  • Previous experience delivering training/ workshops

Knowledge/ Skills

Essential

  • Knowledge of confidentiality and data protection legislation and is able to use discretion where necessary
  • Knowledge of complaints management process
  • Advanced skills using Microsoft Office (Excel, Outlook, PowerPoint & Word)

Desirable

  • Knowledge of Medical Temporary staffing platforms such as Allocate
  • Knowledge of continuous improvement practices

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Gloucestershire Hospitals NHS Foundation Trust

Address

Victoria Warehouse

Gloucester

GL1 2EL


Employer's website

https://www.gloshospitals.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Gloucestershire Hospitals NHS Foundation Trust

Address

Victoria Warehouse

Gloucester

GL1 2EL


Employer's website

https://www.gloshospitals.nhs.uk/ (Opens in a new tab)

For questions about the job, contact:

Operational Support Manager Medical Temp Staffing

Steven Aughton

Steven.aughton@nhs.net

03004226929

Date posted

17 April 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

318-24-COR-R12531

Job locations

Victoria Warehouse

Gloucester

GL1 2EL


Supporting documents

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