Job summary
Loan Kit & Implant Coordinator - Band 3
An exciting new opportunity has arisen for a Loan Kit & Implant Coordinator to work as part of team Theatres in the Brunel Building, at North Bristol NHS Trust.
The successful candidate will work as part of the wider theatre team to help plan and prepare instrumentation for patients undertaking procedures at this site, and to help monitor implant storage and usage.
Main duties of the job
- Support provision of kit/equipment in Musculoskeletal theatres (to include general instrumentation, loan kits and implants).
- Support an effective kit management service by ensuring kit requirements are acquired from surgical team and are planned in association with theatre scheduling.
- Inform CSSD of daily kit requirements and work with theatre department, scheduling team and CSSD to communicate and plan kit needed as per agreed processes.
- Ensure compliance with clinically agreed protocols of kit use.
- Continuously ensure kit expenditure is logged, managed and reportable.
- Ensure most cost effective and efficient route of supply is maintained.
- Ensure loan kit required for operating lists is ordered/returned in good time and recorded appropriately as per defined process.
- Manual handling including roll cages, moving instruments sets and unpacking deliveries.
About us
North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award-winning hospital building at Southmead. We are the regional Major Trauma Centre, and an internationally recognised centre of excellence in a range of services and major specialities. Our vision is that by enabling our teams to be the best that they can be, we will provide exceptional healthcare, personally delivered.
We commit to treating each patient as an individual with respect and dignity, aiming to deliver excellent clinical outcomes and a first-class experience for everyone who uses our services.
North Bristol NHS Trust values all people as individuals. We aim to be an anti-discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all underrepresented groups.
Job description
Job responsibilities
Support provision of kit/equipment in Musculoskeletal theatres (to include general instrumentation, loan kits and implants for trauma and orthopaedics).
- Support an effective kit management service by ensuring kit requirements are acquired from surgical team and are planned in association with theatre scheduling
- Ensuring good working relationships with CSSD, theatres and company reps.
- Inform CSSD of daily kit requirements and work with theatre department, scheduling team and CSSD to communicate and plan kit needed as per agreed processes.
- Collect loan equipment from delivery point via roll cages, unpack and check instruments
- Transport/ move the loan equipment between store location and theatres
- Ensure compliance with clinically agreed protocols of kit use
- Work to ensure all kit expenditure is logged, managed, accurate and reportable.
- Ensure most cost effective and efficient route of supply is maintained
- Ensure loan kit required for operating lists is ordered in good time and recorded appropriately as per defined process
- Establish agreed price lists for loan items (if not under contract) and maintain database for reference
- Determine and manage consigned stock levels of instruments sets ensuring an optimum inventory within the system and escalating any shortages
- As appropriate, arrange for New Product Requests to be loaded onto EROS for authorisation.
- Utilise and interrogate the Purchasing Order System (EROS) and all locally held databases to obtain reports and management information.
- Ensure that deliveries of goods are accurate, on time and stored in a safe and professional manner and management of out of date stock.
- Receive, receipt, and put away implant deliveries
- Use internal systems such as Fingerprint to track equipment.
- Participate and contribute in the introduction of improved working procedures and training activity to establish and maintain quality standards to agreed levels.
- Resolve day to day kit management queries raised by theatres.
- Support Kit Co-ordinator Administrator with checking of loan kit invoices.
Job description
Job responsibilities
Support provision of kit/equipment in Musculoskeletal theatres (to include general instrumentation, loan kits and implants for trauma and orthopaedics).
- Support an effective kit management service by ensuring kit requirements are acquired from surgical team and are planned in association with theatre scheduling
- Ensuring good working relationships with CSSD, theatres and company reps.
- Inform CSSD of daily kit requirements and work with theatre department, scheduling team and CSSD to communicate and plan kit needed as per agreed processes.
- Collect loan equipment from delivery point via roll cages, unpack and check instruments
- Transport/ move the loan equipment between store location and theatres
- Ensure compliance with clinically agreed protocols of kit use
- Work to ensure all kit expenditure is logged, managed, accurate and reportable.
- Ensure most cost effective and efficient route of supply is maintained
- Ensure loan kit required for operating lists is ordered in good time and recorded appropriately as per defined process
- Establish agreed price lists for loan items (if not under contract) and maintain database for reference
- Determine and manage consigned stock levels of instruments sets ensuring an optimum inventory within the system and escalating any shortages
- As appropriate, arrange for New Product Requests to be loaded onto EROS for authorisation.
- Utilise and interrogate the Purchasing Order System (EROS) and all locally held databases to obtain reports and management information.
- Ensure that deliveries of goods are accurate, on time and stored in a safe and professional manner and management of out of date stock.
- Receive, receipt, and put away implant deliveries
- Use internal systems such as Fingerprint to track equipment.
- Participate and contribute in the introduction of improved working procedures and training activity to establish and maintain quality standards to agreed levels.
- Resolve day to day kit management queries raised by theatres.
- Support Kit Co-ordinator Administrator with checking of loan kit invoices.
Person Specification
Education/Training/Qualifications
Essential
- To be educated to 'O' level, GCSE or equivalent standard including English at Grade C.
Work Experience
Essential
- Experience of Microsoft Office packages (Word, Excel and Outlook)
- Experience of working as part of a team
Desirable
- Experience of hospital computer systems and ordering systems
- Experience of working within theatres, facilities or inventory management
- Previous NHS experience
Knowledge/Skills/Abilities
Essential
Work Experience
Essential
- Experience in a patient/customer focused environment
Knowledge/Skills/Abilities
Essential
- Excellent organisational skills
- Ability to build rapport and develop working relationships with others at all levels
- Excellent communication skills with the ability to communicate with others at all levels
- Ability to prioritise workload to meet deadlines
- Ability to work with a high degree of accuracy and attention to detail
- Ability to remain calm and professional in a busy environment
- Ability to work as part of a team and quickly adapt to changing situations
Desirable
- Ability to negotiate and influence
Personal Qualities/Special Circumstances
Essential
- A flexible approach to work
- Able to work as part of a team
- Able to plan and organise own workload
- Adhere to data protection and confidentiality requirements
- Excellent interpersonal/communication skills
Knowledge/Skills/Abilities
Desirable
- Understanding/familiarity of theatre instrumentation
Person Specification
Education/Training/Qualifications
Essential
- To be educated to 'O' level, GCSE or equivalent standard including English at Grade C.
Work Experience
Essential
- Experience of Microsoft Office packages (Word, Excel and Outlook)
- Experience of working as part of a team
Desirable
- Experience of hospital computer systems and ordering systems
- Experience of working within theatres, facilities or inventory management
- Previous NHS experience
Knowledge/Skills/Abilities
Essential
Work Experience
Essential
- Experience in a patient/customer focused environment
Knowledge/Skills/Abilities
Essential
- Excellent organisational skills
- Ability to build rapport and develop working relationships with others at all levels
- Excellent communication skills with the ability to communicate with others at all levels
- Ability to prioritise workload to meet deadlines
- Ability to work with a high degree of accuracy and attention to detail
- Ability to remain calm and professional in a busy environment
- Ability to work as part of a team and quickly adapt to changing situations
Desirable
- Ability to negotiate and influence
Personal Qualities/Special Circumstances
Essential
- A flexible approach to work
- Able to work as part of a team
- Able to plan and organise own workload
- Adhere to data protection and confidentiality requirements
- Excellent interpersonal/communication skills
Knowledge/Skills/Abilities
Desirable
- Understanding/familiarity of theatre instrumentation
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
