Job summary
At The Coastal Partnership, we're excited to announce an opportunity for a PA/Senior Administrator role. The duties of the post will require the Administrator to be able to undertake Personal Assistant and HR Administrative duties under the direction and supervision of the Partnership Business Manager and HR Lead within broad procedural guidelines.
Main duties of the job
In this PA/Senior Administrator role, you'll play a crucial part in providing support to both the Partnership Business Manager and Human Resources. Given the diverse nature of the responsibilities, your daily tasks will encompass a blend of essential office and administration, client liaison, and various other duties. Hence, the ideal candidate should feel confident and capable of handling any task assigned, regardless of its significance or complexity.
About us
At The Coastal Partnership, were committed to empowering you to achieve your full potential, instilling confidence in your patient care and pride in your outcomes. While we are proud of our CQC good rating, we are constantly evolving to better serve our community. We are seeking individuals who share our vision for delivering high-quality primary care, regardless of where they are in their career journey. Led by our Partners and supported by a strong management team, our partnership operates across seven locations spanning three PCNs. We cater to a diverse range of demographics, from villages to towns and cities. Join us in shaping the future of healthcare delivery.
We offer 5 weeks annual leave plus Bank Holidays
NHS Pension Scheme
Long Service Recognition
Onsite Car Parking
Job description
Job responsibilities
Key Responsibilities
- Provide personal assistant support to the Partnership Business Manager, including minute taking, email monitoring, and scheduling meetings.
- Monitor and respond to emails on behalf of the manager, prioritising urgent matters and delegating where appropriate.
- Coordinate and confirm appointments, ensuring all necessary resources and materials are prepared in advance.
- Offer HR support, including assisting with staff well-being initiatives and handling confidential matters with discretion
- Co-ordinate Protected Learning Time sessions and organise training and education opportunities for staff across all sites.
- Liaise with external agencies to support GP Trainees for the practice.
Job description
Job responsibilities
Key Responsibilities
- Provide personal assistant support to the Partnership Business Manager, including minute taking, email monitoring, and scheduling meetings.
- Monitor and respond to emails on behalf of the manager, prioritising urgent matters and delegating where appropriate.
- Coordinate and confirm appointments, ensuring all necessary resources and materials are prepared in advance.
- Offer HR support, including assisting with staff well-being initiatives and handling confidential matters with discretion
- Co-ordinate Protected Learning Time sessions and organise training and education opportunities for staff across all sites.
- Liaise with external agencies to support GP Trainees for the practice.
Person Specification
Qualifications
Essential
- Good standard of general education
- GCSE or equivalent in English and Maths
- Good computer skills for Microsoft Office
- Good organisation and time-management skills
- Demonstrable commitment to professional development
Desirable
- Experience in working in an HR environment (Desirable)
- Experience in a Personal Assistant (PA) role (Desirable)
- Previous experience of working within the NHS or General Practice (Preferred)
- Demonstrable experience of using own initiative
- Practical experience in using GP software systems Systm1 (Desirable)
Person Specification
Qualifications
Essential
- Good standard of general education
- GCSE or equivalent in English and Maths
- Good computer skills for Microsoft Office
- Good organisation and time-management skills
- Demonstrable commitment to professional development
Desirable
- Experience in working in an HR environment (Desirable)
- Experience in a Personal Assistant (PA) role (Desirable)
- Previous experience of working within the NHS or General Practice (Preferred)
- Demonstrable experience of using own initiative
- Practical experience in using GP software systems Systm1 (Desirable)
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
