Administrator
Reference: TR/027802
Type: Temporary
Location: Leith, Scotland
Industry: Admin and Secretarial
Phone: 0141 378 4035
We have a current opportunity for a Administrator on a temporary basis for 3 months initially. The position will be based in Leith, Edinburgh and the role is fully office based. The working hours are Mon-Fri (35 hour week).
Responsibilities:
- Communicate (phone & emails) with clients/customers about work bookings and update scheduler
- Communicate with engineers about work booking and update scheduler
- Plan staff time and sub-contractors as required.
- Advise tenants of surveys & works as required.
- Invoice works in timely manner – enter SOR & Variations through QL & send any reports required.
- Collate information for Invoice & approval by the relevant manager, raise invoices for clients, complaint resolution if they arise
- Check and update work monitors as per daily tasks
- Ensure engineers times are fully booked and assist engineers with works queries. Chase engineers for paperwork – certificates etc.
- Raise purchase orders for sub-contractors
- Standby Rota participation
- Provide cover for the Contracts dept. phones as required
Skills required:
- Computer Packages including but not limited to Office 365, Excel, Word, and Outlook
- Excellent interpersonal skills and excellent communicator
- Passionate about delivery of excellent customer service and follows principle of getting it right first time.
Please apply below for further information.