82677 - Central Planning Support Officer, Planning and Operational Support Team, Judicial College.
Overview
This is an exciting opportunity to be part of shaping the future of the Central Planning team for the Planning and Operational Support (POpS) team at the Judicial College.
We are looking to recruit a self-motivated, enthusiastic and flexible individual with excellent planning and organisational and stakeholder management skills to support coordination of the judicial training programme, help plan the resources required to support it, and support the project management of the College prospectus.
You will work closely with all parties who contribute to the creation and delivery of the judicial training programme, including colleagues within the Judicial College, the judicial training team and stakeholders across the Judicial Office, MoJ and HMCTS.
The role would suit someone with an eye to detail, and experience of collaborative working and planning looking for a challenging role.
The Judicial College
The Judicial College is part of the Judicial Office ─ a unique part of the Civil Service, independent from government and dedicated to supporting the judiciary and promoting and safeguarding judicial independence to maintain confidence in the rule of law. The College supports the Lady Chief Justice, Senior President of Tribunals and the Chief Coroner to fulfil their statutory responsibilities for training the judiciary in an evolving justice system. We support the judicial leadership of the College to set strategic direction and advise on the design and delivery of the training programme. We deliver around 2,000 courses to around 23,000 office holders every year. We aim to be a world leader in judicial education.
For more information see:
www.judiciary.uk and https://www.linkedin.com/company/judicial-office/
Working with the College Board, the Judicial College supports these senior members of the judiciary in setting the direction for training and ensuring the College has the right support in place to provide advice on the design and delivery of training, innovative digital systems to support delivery and that seminars are well organised. Our purpose is to strengthen the rule of law and improve the administration of justice through delivery of essential training for the judiciary in courts and tribunals, as well as a framework of training for magistrates.
The College is looking to recruit a self-motivated, enthusiastic and flexible individual with strong planning and stakeholder management skills to support the Central Planning Senior and Team Manager and G7 Head of Planning and Operational Support in developing a coordinated overview of the judicial training programme and prospectus planning, and to help understand the resources required to support delivery. The Central Planning team holds a central overview of the training plans for courts and tribunal judiciary and will also build up an overview of the magistrates training programme as it is embedded as part of the College’s business as usual during the 2024/25 training year. The team holds an overview of the training requirements for both the current training year and for future plans, and this information is used by the operational delivery teams to run the training programme. This is central overview is critical to understanding the resourcing requirements needed to support the training programme, from the budget to deliver the programme, course design, staffing and trainer resources required to deliver training and how College plans will support judicial workforce planning.
Our training programme has increased in size from 400 to 2000 seminars during 2023-24 with the responsibility for all magistrates training moves over to the College. The majority of our training seminars are face-to-face with some digital seminars. As we integrate the Magistrates training programme in College as part of business as usual, the Central Planning team will work with the wider POpS team to understand the interplay between the programmes, with a view to having a single overview of the full training programme in the future and with a fully flexible operational support team.
- The Planning and Operational Support Team is based across three sites – London, Loughborough and Leeds. This post will be based from the London or Loughborough office with travel to the other office locations as required.
Overview of the Role
You will work closely with the operational leads in the Planning and Operational Support Team to support the work to ensure that the College’s current and future training programmes are planned, organised and delivered to schedule and properly resourced. You will have a strong focus on supporting the understanding of resourcing across the team to support delivery of the programme. You will also work alongside colleagues supporting the planning and delivery of support to the magistrates training programme to build up an understanding of how that part of the training programme is planned, and work through how that can be incorporated into the wider planning cycle.
As well as working with your College colleagues, you will build strong working relations working very closely with judicial training leads and their judicial training teams and our wider stakeholders, such as the Judicial Office Business Support Team, HMCTS and Judicial HR, to support the design, monitoring and management of the training programme.
You will work closely with colleagues across the JO, HMCTS, MoJ and the Judicial Appointments Commission to support understanding of the current and future judicial plans and exercises to inform the training programme. You will help track and plan the College response to judicial recruitment training requirements.
You will work closely with the College’s Performance and Reporting team to support work on assumption planning to underpin the training programme. This will include working with the team to analyse data and trends to test and build training plans to meet demand.
You will support the project management of the College’s annual training prospectus for the courts and tribunals judiciary and, whilst the magistrates’ training programme is coordinated by the Head of Magistrates Training Delivery, there will be a role to play in understanding how that programme is developed, sequence of delivery and how the program planning processes could align in the future.
Do you have great planning skills? Are you proactive and confident in stakeholder engagement and delivering through others? Are you a good communicator able to articulate views, listen to and consider others point of view, stand your ground when necessary and deliver difficult messages professionally? Do you have good attention to detail and enjoy analytical work? Are you comfortable managing a profile of work at pace which is subject to, at times, necessary variation and change whilst keeping a clear focus on delivery? Are you able to keep multiple parties who depend on the accuracy and completeness of your information up to date and well-informed in what can be a dynamic environment? Do you enjoy reviewing ways of working with a view to improving a service and outcomes?
If you answered yes to these questions, then this role may be for you.
This is a full-time role with flexible working. We can consider a job share. The post-holder will be based out of the London or Loughborough office. Travel will be expected between the office locations on occasion as part of collaborative working and possible management oversight.
Key areas of responsibility
- Collaborating with a range of College, Judicial Office (JO) and Ministry of Justice (MoJ) departments to collate accurate information on a timely basis regarding Judicial Office Holder recruitment.
- Working with the Senior Manager and the wider Planning and Operational Support team to develop an accurate forward look of the rolling training programme for the Judiciary.
- Creation of accurate spreadsheets to show and explain data clearly, including key areas covering consequent training requirements, training types, volumes, and timelines.
- Working closely with the Head of Planning and Operations, providing a central point for POpS to provide the necessary governance support required, supporting the development and implementation of processes and ways of working.
- Manage the change control of alterations to the training programme.
- Support ensuring that the central programme is the ‘one truth’ and work with teams across the College to streamline programme management processes and information held and remove duplicated working practices.
- Support the Central Planning Senior Manager and Head of POpS in developing the training programme assumptions for each training year in conjunction with the Performance and Reporting team and HMCTS.
- Assist with the project management of the annual training prospectus for courts and tribunals training with the support of the operational, performance and reporting, publications and digital content teams.
- Support and lead the administration of the central overview of POpS resourcing – supporting Head of POpS in overseeing understanding of resourcing position across the teams, advising recruitment options and deployment.
The post-holder have experience within projects or support administrator and good at liaising across multiple teams for their input. They will be well-organised and experienced in creating and manipulating Excel spreadsheets. They will be a good communicator and be able to represent the College positively to third parties as well as internal departments.
Essential skills and experience
The successful candidate will be able to demonstrate:
- A good track record of managing data collection and collation from across a range of sources and stakeholders.
- Proven experience in planning and creating a forward-looking schedule of activity and keeping track of progress.
- The ability to build strong and constructive relationships with both internal and external parties.
- Good communication and presentation-preparation skills, with the ability to distil and present complex information clearly for operational use and for use in briefings.
- High levels of competence in Excel and PowerPoint.
- Ability to prepare written briefings and provide secretariat support.
Desirable:
- Experience of supporting project management.
Selection criteria
We’ll assess your application against the following Civil Service behaviours:
- Communicating and influencing
- Changing and improving
- Managing a quality service
- Working together
- Delivering at pace
Selection process details
This vacancy is using Success Profiles https://www.gov.uk/government/publications/success-profiles, and the sift will assess the behaviours outlined above.
At interview we will be assessing experience and behaviours.
Interviews will take place w/c 20th or 27th May 2024
Working hours
We operate a flexible working policy, including remote working. From 7 May 2024 staff will be required to work a minimum of 60% of their time at their office base.
Travel will be required to all our office locations or training events as part of managing the team.
Judicial College staff sometimes are required to work around the normal court sitting day. As such, meetings with judges can be held before and after normal court sitting hours of 10.30am to 4.30pm.
Security
Successful candidates must undergo a criminal record check and then a Counter Terrorism Check (CTC) clearance will be required.
Working Arrangements & Further Information
The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.
For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.
Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.
MoJ candidates who are on a specialist grade, will be able to retain their grade on lateral transfer.
All candidates who are currently in receipt of Mark Time / Pay Protection should ensure they are familiar with the new policy on permanent and temporary promotion which can be found on the employee intranet.
Flexible working hours
The Ministry of Justice offers a flexible working system in many offices. Standard full time working hours are 37 hours per week. MoJ welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the MoJ’s Flexible Working policy.
Benefits
The MoJ offers a range of benefits:
Annual Leave
Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.
There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.
Pension
The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.
Training
The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
Networks
The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.
Support
- A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
- Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
- For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on GOV.UK or Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/.
- Paid paternity, adoption and maternity leave.
- Free annual sight tests for employees who use computer screens.
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order
- To Shared Service Connected Ltd (0845 241 5358 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@gov.sscl.com);
- To Ministry of Justice Resourcing team (resourcing-management-office@justice.gov.uk);
- To the Civil Service Commission (details available here)
The Civil Service embraces diversity and promotes equal opportunities. As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.
For more information on applying for a role as a candidate with a disability or long-term condition, please see our Disability Confident Scheme Frequently Asked Questions webpage.
You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.
We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.
07/05/2024, 23:55 hours.
To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why.
For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).
If you do not meet the above requirements, you may still be considered if, for example:
- You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
- You were studying abroad
- You were living overseas with parents
In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.
Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.
We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.
Application form stage assessments
Use of Artificial Intelligence (AI)
You must ensure that any evidence submitted as part of your application, including your CV, statement of suitability and behaviour examples, are truthful and factually accurate. Please note that plagiarism can include presenting the ideas and experiences of others, or generated by artificial intelligence, as your own.
Interview stage assessments
A Great Place to Work for Veterans
The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans
Redeployment Interview Scheme
Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.
MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.
This job is broadly open to the following groups:
· UK nationals
· nationals of the Republic of Ireland
· nationals of Commonwealth countries who have the right to work in the UK
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules
This Vacancy is closed to applications.